Dear Villa Emas Residents,
PPVE has been officially taken over managing our Villa Emas property since June 2008. Besides the regular complains and issues raised by residents, we would like to hear from you guys to give us some comments. If you feel that so far we have done a good job, please drop us a few lines as well to show your appreciation. Thanks.
Monday, August 18, 2008
Suggestions & Ideas
Dear Villa Emas Resident,
Kindly drop us a line if you have any suggestions or ideas to help us to improve our service. PPVE will review and make Villa Emas a better place for everyone!
Kindly drop us a line if you have any suggestions or ideas to help us to improve our service. PPVE will review and make Villa Emas a better place for everyone!
MINUTES OF THE 18TH PPVE MEETING
Minutes of the 18th MC Meeting held on Sunday, 29th June 2008 at the MC Meeting Room at 3:00 p.m.
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Rajendren.
Below are topics in the Agenda :
a) Issue of Proximity Cards
b) Security Cameras and Proximity Card Charges
c) Status of Auditor
d) Other Matters
e) Next Meeting Date
Before discussion, Mr. Goh, a resident from Blk.B, who suggested on the replacement of the table tennis tables was present at the meeting.
PPVE Admin Officer has obtained the quotations from Young Ones and Cheng Lee as follows :
Cheng Lee RM520.00 per table (Make : Titan) including delivery.
Young Ones RM638.00 per table (Make : Nataku) excluding delivery
RM699.00 per table (Make : Tibhar) excluding delivery
Supplier does not keep stock. Have to order and the price might go up.
Council member requested Mr. Goh to get his quotations for discussion in the next meeting.
Issue of Proximity Card
We received a letter from Dato’ Low Eng Keong’s mother, Madam Lau Siew Lan, requesting for a proximity card for her car park tenant. From the list of the unit owners’ Accessory Parcels, council member highlighted that Dato Low has 20 car park lots for his unit at 106-08-06 and 19 car park lots for 106-08-07 and Mdm. Lau has 15 car park lots. We are still waiting for Techware to provide us the certified true copy of the Strata
Titles to update the Strata Title Rolls.
Security Cameras and Proximity Card Charges
A council member was assigned to get the best quotation from Unixpower for the CCTV cameras before we decide on the installation. Council member confirmed that he has checked with our lift contract provider that they will send their technicians to escort the technicians from Unixpower when they are doing the cabling for the CCTV cameras in the lifts.
The issue on proximity cards will be discussed in the next meeting.
Status of Auditor
Council member informed that the manager from Ahmad Abdullah & Goh reported that the accounts documents for year 1998 to 2007 were incomplete. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready.
The annual audit fee of Ahmad Abdullah & Goh will be RM3,000.00
Audit fee for period from year 1998 to 2007 will be RM25,000.00 excluding service tax and other miscellaneous charges.
To appoint an auditor, we need to call for an EGM with the unit owners before making decision.
Other Matters
1. Council member informed all present that our blog has become too transparent that the whole world knows what is happening in Villa Emas. He suggested to summarise our minutes of meetings before putting in the blog.
2. UBS Maintenance Contract – it was agreed by all present that we go for this maintenance contract at RM900.00 per year and Grace to follow up on the arrangement.
3. Council member will follow up with the resolution for the Bank Gurantee for TNB for a total amount of RM60,000.00 TNB needs a Certificate Of Inspection, a Resolution and a Bank Guarantee if we were to deposit a Bank Guarantee with them.
4. PPVE Admin Officer to issue a PO to Prestige Polls upon their confirmation on our request for 5 nos. of under water lights @650.00 each to be paid in 5 instalments of RM650.00 each.
5. Council member presented a full list of the proximity cards and lift access cards issued to residents of Villa Emas from the data he obtained from the PPVE Admin Officer was asked to check through the list and inform on the number of proximity cards and lift access cards held by each unit. We will then get the residents to verify their cards to get the correct data.
6. The Windows of the Multi-Purpose Hall were already repaired.
7. The 3 Clamps were delivered and Benny managed to negotiate with the supplier for free transportation. Our Admn. Office will issue a notice on the notice boards and in the unit owners’ mail boxes that we will start clamping from 01-08-2008.
8. The touch ups on the guard house including the replacement of 1 door are yet to be done. Will get the new handy man to do the job.
9. One of the residents of Blk. C sent in a complaint on dogs barking. Council member asked PPVE Admin Officer to issue a letter to owner of C-09-11 to give him 7 days to send his dog away failing which we will bar his proximity card and lift cards.
10. PPVE Admin Officer is to create a format for Application For Rental Of Car Park Lot.
11. All present agreed that the rental for the Cafetaria to be paid by the new operator will be RM500.00 with discounts given to the staff, security guards and all the workers working in Villa Emas.
The 18th MC meeting was adjourned at 6:15 p.m.with a vote of thanks to the chair.
Dated this 14th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Rajendren.
Below are topics in the Agenda :
a) Issue of Proximity Cards
b) Security Cameras and Proximity Card Charges
c) Status of Auditor
d) Other Matters
e) Next Meeting Date
Before discussion, Mr. Goh, a resident from Blk.B, who suggested on the replacement of the table tennis tables was present at the meeting.
PPVE Admin Officer has obtained the quotations from Young Ones and Cheng Lee as follows :
Cheng Lee RM520.00 per table (Make : Titan) including delivery.
Young Ones RM638.00 per table (Make : Nataku) excluding delivery
RM699.00 per table (Make : Tibhar) excluding delivery
Supplier does not keep stock. Have to order and the price might go up.
Council member requested Mr. Goh to get his quotations for discussion in the next meeting.
Issue of Proximity Card
We received a letter from Dato’ Low Eng Keong’s mother, Madam Lau Siew Lan, requesting for a proximity card for her car park tenant. From the list of the unit owners’ Accessory Parcels, council member highlighted that Dato Low has 20 car park lots for his unit at 106-08-06 and 19 car park lots for 106-08-07 and Mdm. Lau has 15 car park lots. We are still waiting for Techware to provide us the certified true copy of the Strata
Titles to update the Strata Title Rolls.
Security Cameras and Proximity Card Charges
A council member was assigned to get the best quotation from Unixpower for the CCTV cameras before we decide on the installation. Council member confirmed that he has checked with our lift contract provider that they will send their technicians to escort the technicians from Unixpower when they are doing the cabling for the CCTV cameras in the lifts.
The issue on proximity cards will be discussed in the next meeting.
Status of Auditor
Council member informed that the manager from Ahmad Abdullah & Goh reported that the accounts documents for year 1998 to 2007 were incomplete. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready.
The annual audit fee of Ahmad Abdullah & Goh will be RM3,000.00
Audit fee for period from year 1998 to 2007 will be RM25,000.00 excluding service tax and other miscellaneous charges.
To appoint an auditor, we need to call for an EGM with the unit owners before making decision.
Other Matters
1. Council member informed all present that our blog has become too transparent that the whole world knows what is happening in Villa Emas. He suggested to summarise our minutes of meetings before putting in the blog.
2. UBS Maintenance Contract – it was agreed by all present that we go for this maintenance contract at RM900.00 per year and Grace to follow up on the arrangement.
3. Council member will follow up with the resolution for the Bank Gurantee for TNB for a total amount of RM60,000.00 TNB needs a Certificate Of Inspection, a Resolution and a Bank Guarantee if we were to deposit a Bank Guarantee with them.
4. PPVE Admin Officer to issue a PO to Prestige Polls upon their confirmation on our request for 5 nos. of under water lights @650.00 each to be paid in 5 instalments of RM650.00 each.
5. Council member presented a full list of the proximity cards and lift access cards issued to residents of Villa Emas from the data he obtained from the PPVE Admin Officer was asked to check through the list and inform on the number of proximity cards and lift access cards held by each unit. We will then get the residents to verify their cards to get the correct data.
6. The Windows of the Multi-Purpose Hall were already repaired.
7. The 3 Clamps were delivered and Benny managed to negotiate with the supplier for free transportation. Our Admn. Office will issue a notice on the notice boards and in the unit owners’ mail boxes that we will start clamping from 01-08-2008.
8. The touch ups on the guard house including the replacement of 1 door are yet to be done. Will get the new handy man to do the job.
9. One of the residents of Blk. C sent in a complaint on dogs barking. Council member asked PPVE Admin Officer to issue a letter to owner of C-09-11 to give him 7 days to send his dog away failing which we will bar his proximity card and lift cards.
10. PPVE Admin Officer is to create a format for Application For Rental Of Car Park Lot.
11. All present agreed that the rental for the Cafetaria to be paid by the new operator will be RM500.00 with discounts given to the staff, security guards and all the workers working in Villa Emas.
The 18th MC meeting was adjourned at 6:15 p.m.with a vote of thanks to the chair.
Dated this 14th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
MINUTES OF THE 17TH PPVE MEETING
Minutes of the 17th MC Meeting held on Sunday, 22-06-08 at the MC meeting room at 3.00 pm.
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Lim Chooi Pei (Council Member)
Ms. Tan Swee Kim (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Poh Tian (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Phoon Chek Wei (Resident)
MR. Ong Beng Soo (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
The Meeting was called to order at 3.00pm by the Chairman
1 The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
2 The Chairman informed that there were 8 topics in the Agenda viz:
a) Review of last minutes
b) Proximity Card
c) CCTV
d) Status of Auditors
e) Status of Police Report
f) Bank Guarantee for TNB & PBA
g) Other matters
h) Next meeting date
Before discussion on the Agenda, council member introduced one handyman- Mr Tong Lye Choye. Presently he works as part time renovation worker. Thus,he has experience in plumbing and mansonary work. He stays in Farlim and he is willing to work in case of emergency after office hours. All council members agreed to employ Anthony as a service provider as he is more experienced in electrical works and he has contacts for electrical contractors who are able to handle emergencies which are beyond his ability. Grace to call Anthony.
b) Proximity Card
Mr. Chong from Crescentech briefed all present regarding the use of proximity cards. The brand of the existing card is Motorola and the card is on life guarantee if it is not broken or damaged. All the data in the system can be printed out and he is willing to show us how to do it.
Council member suggested to revamp & re-generate all the cards in the existing system. Council member also suggested that we revamp the cards and issue new ones. Mr. Chong informed that we can apply any one of the suggestions. To save cost, he suggested to revamp and re-generate the cards although the process is quite tedious.
c) CCTV
Council member informed all present that both quotations are more or less the same. Unix Power suggested that we add 9 units of cameras. 8 units for the
lifts, 1 unit for gym, I infrarayed camera for swimming pool, and a TV at the guardhouse. The total cost for 11 unit is RM 21,300 and this doesn't include the cost for the upgrading of the present 3 units. Currently, two channels are out of order, one at block A, and the other one focusing the car park (for one of the resident). Council member suggested to remove the camera focusing on the resident's car and use it for other places. One resident suggested that we should install censor lights at the lifts.
On the discussion regarding the focusing of the camera at the guard house, all agreed that we should focus on the car's number plate. Council member showed some photos on ideas of cameras at other apartments in Kuala Lumpur. Council member also request to ask Unix Power to give us a final quotation for further discussion.
d) Status of Auditor
Council member informed all present that Miss Lim from Messrs Ahmad Abdullah & Goh will come on Monday for investigation on sinking fund , rental of carparks and accounts. PPVE Admin Officer to show her all the books and files.
e) Status of Police Report
Council member asked Admin Officer to get the hand phone number of Sgt Azmi. He will write to him since no action has been taken so far.
f) Bank Guarantee for TNB & PBA
All present agreed to pay TNB deposits by Bank Guarantee and the total is RM 60,000. As for the PBA deposits we have to pay by cheques as they don't accept bank guarantee.
g) Other matters:-
PPVE Admin Officer has informed Miss Lim regarding the use of multi purpose hall but so far she has not turn up. One resident informed all present that some residents are still using the multi purpose hall free of charge at night and without the conscent of the Council Members. PPVE Admin Officer has given a carbon copy of the Notice to the Supervisor of the security guards and advised them that the MPH is temporary closed for some repair work to be done to the windows. Council member said he will talk to the guards again. Sam to get quotation to repair the windows of the MPH.
All present agreed that notice should be put up regarding the new rulings. The charges for multi purpose hall is RM20 from 9am to 5pm. And RM30 from 5pm to 10 pm for the use for actvities. Effective from 1st August, illegal parking will have to pay RM 50 for unlocking the clamp from the vehicle.
PPVE Admin Officer to follow up with the Notice and e-mail the draft to all council members.
Signages - Banny informed that the cost is RM 200 each. Council member will decide on the signs for the clamps.
Council member informed PPVE Admin Officer to refer 'admin and office matters' to related council member for advice and confirmation.
The council members in charge of the respective areas can also give their instructions to Grace to order things if they feel reasonable and they will be responsible for such instructions.
Complaints received
Mr Goh Peng Leng has complained on the condition of the table tennis tables. Council member suggested that we should reply to him and asked him to get quotation for the tables. At the same time to inform him that the ping pong sessions will be suspended for the time being.
Mdm Tan Poh Suan has requested for a letter from the Council Members to allow her to park her car without proximity card during her husband's
absence. Council member rejected her request as we have to strictly enforce the House Rules on car parking.
Council member informed all present that about 20 police officers from the Queensbay Police Station will be using the multi purpose hall for the OCPD's
meeting. Mr Benny offered to supply them with tables and chairs. All agreed to let them use the hall free of charge.
All agreed that refreshment for the Council Members' meetings to be paid by petty cash.
Council member also informed that RC will donate all notice boards to the admin.office.
The 17th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 22th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Lim Chooi Pei (Council Member)
Ms. Tan Swee Kim (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Poh Tian (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Phoon Chek Wei (Resident)
MR. Ong Beng Soo (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
The Meeting was called to order at 3.00pm by the Chairman
1 The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
2 The Chairman informed that there were 8 topics in the Agenda viz:
a) Review of last minutes
b) Proximity Card
c) CCTV
d) Status of Auditors
e) Status of Police Report
f) Bank Guarantee for TNB & PBA
g) Other matters
h) Next meeting date
Before discussion on the Agenda, council member introduced one handyman- Mr Tong Lye Choye. Presently he works as part time renovation worker. Thus,he has experience in plumbing and mansonary work. He stays in Farlim and he is willing to work in case of emergency after office hours. All council members agreed to employ Anthony as a service provider as he is more experienced in electrical works and he has contacts for electrical contractors who are able to handle emergencies which are beyond his ability. Grace to call Anthony.
b) Proximity Card
Mr. Chong from Crescentech briefed all present regarding the use of proximity cards. The brand of the existing card is Motorola and the card is on life guarantee if it is not broken or damaged. All the data in the system can be printed out and he is willing to show us how to do it.
Council member suggested to revamp & re-generate all the cards in the existing system. Council member also suggested that we revamp the cards and issue new ones. Mr. Chong informed that we can apply any one of the suggestions. To save cost, he suggested to revamp and re-generate the cards although the process is quite tedious.
c) CCTV
Council member informed all present that both quotations are more or less the same. Unix Power suggested that we add 9 units of cameras. 8 units for the
lifts, 1 unit for gym, I infrarayed camera for swimming pool, and a TV at the guardhouse. The total cost for 11 unit is RM 21,300 and this doesn't include the cost for the upgrading of the present 3 units. Currently, two channels are out of order, one at block A, and the other one focusing the car park (for one of the resident). Council member suggested to remove the camera focusing on the resident's car and use it for other places. One resident suggested that we should install censor lights at the lifts.
On the discussion regarding the focusing of the camera at the guard house, all agreed that we should focus on the car's number plate. Council member showed some photos on ideas of cameras at other apartments in Kuala Lumpur. Council member also request to ask Unix Power to give us a final quotation for further discussion.
d) Status of Auditor
Council member informed all present that Miss Lim from Messrs Ahmad Abdullah & Goh will come on Monday for investigation on sinking fund , rental of carparks and accounts. PPVE Admin Officer to show her all the books and files.
e) Status of Police Report
Council member asked Admin Officer to get the hand phone number of Sgt Azmi. He will write to him since no action has been taken so far.
f) Bank Guarantee for TNB & PBA
All present agreed to pay TNB deposits by Bank Guarantee and the total is RM 60,000. As for the PBA deposits we have to pay by cheques as they don't accept bank guarantee.
g) Other matters:-
PPVE Admin Officer has informed Miss Lim regarding the use of multi purpose hall but so far she has not turn up. One resident informed all present that some residents are still using the multi purpose hall free of charge at night and without the conscent of the Council Members. PPVE Admin Officer has given a carbon copy of the Notice to the Supervisor of the security guards and advised them that the MPH is temporary closed for some repair work to be done to the windows. Council member said he will talk to the guards again. Sam to get quotation to repair the windows of the MPH.
All present agreed that notice should be put up regarding the new rulings. The charges for multi purpose hall is RM20 from 9am to 5pm. And RM30 from 5pm to 10 pm for the use for actvities. Effective from 1st August, illegal parking will have to pay RM 50 for unlocking the clamp from the vehicle.
PPVE Admin Officer to follow up with the Notice and e-mail the draft to all council members.
Signages - Banny informed that the cost is RM 200 each. Council member will decide on the signs for the clamps.
Council member informed PPVE Admin Officer to refer 'admin and office matters' to related council member for advice and confirmation.
The council members in charge of the respective areas can also give their instructions to Grace to order things if they feel reasonable and they will be responsible for such instructions.
Complaints received
Mr Goh Peng Leng has complained on the condition of the table tennis tables. Council member suggested that we should reply to him and asked him to get quotation for the tables. At the same time to inform him that the ping pong sessions will be suspended for the time being.
Mdm Tan Poh Suan has requested for a letter from the Council Members to allow her to park her car without proximity card during her husband's
absence. Council member rejected her request as we have to strictly enforce the House Rules on car parking.
Council member informed all present that about 20 police officers from the Queensbay Police Station will be using the multi purpose hall for the OCPD's
meeting. Mr Benny offered to supply them with tables and chairs. All agreed to let them use the hall free of charge.
All agreed that refreshment for the Council Members' meetings to be paid by petty cash.
Council member also informed that RC will donate all notice boards to the admin.office.
The 17th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 22th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Monday, June 23, 2008
MINUTES OF THE 16TH PPVE MEETING
Minutes of the 16th MC Meeting held on Sunday, 15-06-08 at the MC meeting room at 3.00pm.
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Sam Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Miss Khoo Cheng Ean :- Resident (104-11-08)
Mr. Lim Ghee Hooi :- Resident (106-08-3A)
Mr. Raymond :- Resident (104-05-01)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Absent without Apologies:-
Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Chairman thanked all present for attending the meeting.
The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
The Chairman informed that there were 8 topics in the Agenda viz:
a) CCTV
b) Police Report
a) Security:- Status of police report
b) Illegal Parking Notice
c) Status of Auditors
d) Bank Guarantee for TNB & PBA
e) Other matters
f) Next meeting date
Before discussion on the Agenda, Mr. Sam Teoh introduced two JKR workers for handyman's job. They quotated their wages as RM750 each person. One of them will work from 9am to 2pm and the other one from 2pm to 6pm. For emergency call after working hours, they will charge extra at hourly rate. Mr. Rajendren inform them that we will decide later.
a) CCTV- Mr. Goh from Unix Power advice that we should used back the old system although it is a mixture 2 functions. Mr. Rajendren asked Mr. Goh whether he is confident of supplying the cards which can be used for both, the lift and the barrier. At the same time, he was asked to show sample of his card together with his quotation as soon as possible. As for the printing of the cards, Those with colours will cost RM4 each and black and white is RM1 each. The existing supplier did not turn up for the meeting today. The six cameras are workable but not functionning well. According to Mr.Goh, it all depends on the numbers of camera we will be using. The present database can saved up to 2 or 3 weeks for six channels. We can use up to 16 channels but we have to update the hardisk. He then introduced different kinds of cameras ranging from RM300.00 to RM1200.00 with different functions at different locations. Mr. Gary informed him that we need the basic system only and location of cameras will be decided at a later stage. Mr. Gary informed council members that RC have donated their Haier 24" TV to the admn. office for CCTV use.
b) Status of police report:- Benny has handed over the CD to the police at Queensbay. Up-to-date, no action has been taken by the police officers. After reading over the police report , Mr. Rajendren requested Mr. Tan Chuan Hock to get a confirmation letter from Unix Power to confirm that the present CCTV is in working condition. At the same time, he asked Grace to phone up the officer in charge-Sgt Azmi and to follow up.
c) Status of Auditor: - Messrs. Yeang & Co has quoated their audit fees as RM1500. Mr. Rajendren informed all present that Miss Lee of Ahmad Abdullah & Goh will attend the meeting on 22-6-08 and brief us their opinion regarding sinking fund and management fund. Mr. Rajendren has informed all present that under strata title act Section 46 , we should deposit the sinking fund of RM976,000.00 to fixed deposit to earn interest. At the moment our savings account balance is RM 1,072,710.00 and all council members have agreed that we transferred RM 976,000.00 to deposit as special fund. The balance of RM 46,710 in the savings account and the balance of RM70,517.60 in the current account will have to deposit into fixed fixed deposit for three months. Before action can be taken, we have to take into consideration the bank guarantee for PBA and TNB. The current account fund balance consists of collections of service charges and miscellaneous income of RM20,515.20 and RM50,000.00 from total amount handed over by Techware Properties Sdn Bhd.
d) Bank Guarantee for TNB and PBA: Mr. Rajendren suggested that we should confirm the exact deposits for electricity and water before he can prepare the resolution for bank guarantee. Miss Chia promised to see them on Monday and report at the next meeting.
e) Other matters:-
Mr. Lim Ghee Hooi, resident of 106-08-3A attended the meeting to ask for waiver of his overdue interest of RM272.10 but all present disagreed with his request. Finally, he paid up all the charges due from him, a total amount of RM6,218.17 .
Miss Khoo Cheng Ean, resident of 104-11-08 request for free use of the multi purpose hall on every Tuesday and Friday from 9a.m. to 11a.m to practice their dances. But all the council members did not accede to her request as seven members of her team are outsiders and only three are residents of Villa Emas. Mr Sam Teoh proposed that we should charge rental for the use of the multi purpose hall at a flat rate of RM20 perhour for the use for activities from 9a.m. to 5p.m. and RM30 per hour from 5p.m. to 10p.m. As for the use for functions from 9a.m. to 3p.m. and from 4.30p.m. to 10:30 pm, they will be charged rental of RM150 and deposit of RM200 according to the exising rules regulations. No deposit is required for using the hall on hourly rates for activities. All council members agreed to the above proposal.
The lock for a few indows of the multi purpose hall were damaged by the residents. All agreed that we should ask the locksmith to repair them so that unauthorised residents are not allowed to use the hall anytime they like.
Regarding the purchase of office equipments, Mr. Gary agreed that Grace will handle the purchase. Grace confirmed that DSOP had agreed to reduce their quotation for the 8 sets of filing pockets to RM13.00 per set.
Mr. Gary and Mr. Rajendren agreed to the suggestion by Grace for payments made to Prestige Pools, Watchzone Autogate, Alliance Copiers and Petty cash. The present Cafetaria has submitted her quotation for cafetaria for approval and Mr. Rajendren has agreed that her contract will be from 1st June 2008 to 31st December, 2008. The rental and her prices for the menu will be discussed at the next meeting.
Mr. Danny Yew suggested that we should put up notices up to remind the residents that after the due date 21st June 2008, we will gum the notices on the windscreen of the cars for illegal parking.
Mr. Benny of Guardian Security showed all present the catalogue of clamps. All the council members agreed to purchase 3 unit clamps at RM600.00 each. The delivery date is one month upon confirmation. All council members agreed that the compound for unlock of the clamp is at the flat rate of RM50.00.
Grace is to ask for quotation for 1 pc. "No Proximity Card, No Entry" sign and 6 pcs. "No livestock allowed…." sign.
Mr. Gary & Mr. Danny Yew to check and confirm the number of unshaded parking lots.
f) Next Meeting date: The next meeting date will be at 3p.m. on 22nd June, 2008 at the MC meeting room.
The 16th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 15th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Sam Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Miss Khoo Cheng Ean :- Resident (104-11-08)
Mr. Lim Ghee Hooi :- Resident (106-08-3A)
Mr. Raymond :- Resident (104-05-01)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Absent without Apologies:-
Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Chairman thanked all present for attending the meeting.
The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
The Chairman informed that there were 8 topics in the Agenda viz:
a) CCTV
b) Police Report
a) Security:- Status of police report
b) Illegal Parking Notice
c) Status of Auditors
d) Bank Guarantee for TNB & PBA
e) Other matters
f) Next meeting date
Before discussion on the Agenda, Mr. Sam Teoh introduced two JKR workers for handyman's job. They quotated their wages as RM750 each person. One of them will work from 9am to 2pm and the other one from 2pm to 6pm. For emergency call after working hours, they will charge extra at hourly rate. Mr. Rajendren inform them that we will decide later.
a) CCTV- Mr. Goh from Unix Power advice that we should used back the old system although it is a mixture 2 functions. Mr. Rajendren asked Mr. Goh whether he is confident of supplying the cards which can be used for both, the lift and the barrier. At the same time, he was asked to show sample of his card together with his quotation as soon as possible. As for the printing of the cards, Those with colours will cost RM4 each and black and white is RM1 each. The existing supplier did not turn up for the meeting today. The six cameras are workable but not functionning well. According to Mr.Goh, it all depends on the numbers of camera we will be using. The present database can saved up to 2 or 3 weeks for six channels. We can use up to 16 channels but we have to update the hardisk. He then introduced different kinds of cameras ranging from RM300.00 to RM1200.00 with different functions at different locations. Mr. Gary informed him that we need the basic system only and location of cameras will be decided at a later stage. Mr. Gary informed council members that RC have donated their Haier 24" TV to the admn. office for CCTV use.
b) Status of police report:- Benny has handed over the CD to the police at Queensbay. Up-to-date, no action has been taken by the police officers. After reading over the police report , Mr. Rajendren requested Mr. Tan Chuan Hock to get a confirmation letter from Unix Power to confirm that the present CCTV is in working condition. At the same time, he asked Grace to phone up the officer in charge-Sgt Azmi and to follow up.
c) Status of Auditor: - Messrs. Yeang & Co has quoated their audit fees as RM1500. Mr. Rajendren informed all present that Miss Lee of Ahmad Abdullah & Goh will attend the meeting on 22-6-08 and brief us their opinion regarding sinking fund and management fund. Mr. Rajendren has informed all present that under strata title act Section 46 , we should deposit the sinking fund of RM976,000.00 to fixed deposit to earn interest. At the moment our savings account balance is RM 1,072,710.00 and all council members have agreed that we transferred RM 976,000.00 to deposit as special fund. The balance of RM 46,710 in the savings account and the balance of RM70,517.60 in the current account will have to deposit into fixed fixed deposit for three months. Before action can be taken, we have to take into consideration the bank guarantee for PBA and TNB. The current account fund balance consists of collections of service charges and miscellaneous income of RM20,515.20 and RM50,000.00 from total amount handed over by Techware Properties Sdn Bhd.
d) Bank Guarantee for TNB and PBA: Mr. Rajendren suggested that we should confirm the exact deposits for electricity and water before he can prepare the resolution for bank guarantee. Miss Chia promised to see them on Monday and report at the next meeting.
e) Other matters:-
Mr. Lim Ghee Hooi, resident of 106-08-3A attended the meeting to ask for waiver of his overdue interest of RM272.10 but all present disagreed with his request. Finally, he paid up all the charges due from him, a total amount of RM6,218.17 .
Miss Khoo Cheng Ean, resident of 104-11-08 request for free use of the multi purpose hall on every Tuesday and Friday from 9a.m. to 11a.m to practice their dances. But all the council members did not accede to her request as seven members of her team are outsiders and only three are residents of Villa Emas. Mr Sam Teoh proposed that we should charge rental for the use of the multi purpose hall at a flat rate of RM20 perhour for the use for activities from 9a.m. to 5p.m. and RM30 per hour from 5p.m. to 10p.m. As for the use for functions from 9a.m. to 3p.m. and from 4.30p.m. to 10:30 pm, they will be charged rental of RM150 and deposit of RM200 according to the exising rules regulations. No deposit is required for using the hall on hourly rates for activities. All council members agreed to the above proposal.
The lock for a few indows of the multi purpose hall were damaged by the residents. All agreed that we should ask the locksmith to repair them so that unauthorised residents are not allowed to use the hall anytime they like.
Regarding the purchase of office equipments, Mr. Gary agreed that Grace will handle the purchase. Grace confirmed that DSOP had agreed to reduce their quotation for the 8 sets of filing pockets to RM13.00 per set.
Mr. Gary and Mr. Rajendren agreed to the suggestion by Grace for payments made to Prestige Pools, Watchzone Autogate, Alliance Copiers and Petty cash. The present Cafetaria has submitted her quotation for cafetaria for approval and Mr. Rajendren has agreed that her contract will be from 1st June 2008 to 31st December, 2008. The rental and her prices for the menu will be discussed at the next meeting.
Mr. Danny Yew suggested that we should put up notices up to remind the residents that after the due date 21st June 2008, we will gum the notices on the windscreen of the cars for illegal parking.
Mr. Benny of Guardian Security showed all present the catalogue of clamps. All the council members agreed to purchase 3 unit clamps at RM600.00 each. The delivery date is one month upon confirmation. All council members agreed that the compound for unlock of the clamp is at the flat rate of RM50.00.
Grace is to ask for quotation for 1 pc. "No Proximity Card, No Entry" sign and 6 pcs. "No livestock allowed…." sign.
Mr. Gary & Mr. Danny Yew to check and confirm the number of unshaded parking lots.
f) Next Meeting date: The next meeting date will be at 3p.m. on 22nd June, 2008 at the MC meeting room.
The 16th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 15th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
MINUTES OF THE 15TH PPVE MEETING
Minutes of the 15th MC Meeting held on Sunday, 08-06-08 at the MC meeting room at 3.00 pm.
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei :- Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Absent without Apologies:- Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Meeting was called to order at 3.00pm by the Chairman
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Tan Chuan Hock.
The Chairman informed that there were 8 topics in the Agenda viz:
a) Security:-
1 Illegal Parking
2 Vandalism
3 Signage
4 Parking Lots
5 Security Guards
b) Landscaping:-Kelvin
c) Swimming Pool :- Lighting
d) I.T.:-
(i) Proximity Card
(ii) CCTV
e) Lift:- Mr. Ooi
f) Common Properties:- Rental of Multi Purpose Hall
g) Other Matters
h) Next Meeting Date
Before discussion on the Agenda, Mr Ooi of MS Elevators confirmed that the best quotation he can offer is RM2,400.00 per month for three years' contract. Mr. Rajendren requested that the contract should be for seven months-1st June,2008 to 31st December, 2008 to coincide with our financial year ending.
1. Illegal Parking:- The Council Members have agreed that notices should be put up to inform residents that stern action will be taken against illegal parking offenders. Security Guard will glue Notices on their wind screen after 15th June, 2008. In the meantime, it was suggested we have to enforce clamping on the illegal parking residents. Mr. Gary and Mr. Rajendren have agreed to buy 12 units of cones to be put up at the non parking zone area. Mr. Tan Chuan Hock suggested that flexible pole to be erected at these area. Grace will be in charge to solicit quotation for cones and clamp. Mr. Rajendren informed that the two parking lots which were used for directing the traffic for smooth flowing were used by resident freely. It was suggested that we should chain up the parking lots.
2. Vandalism:- The PCB of Block 108 has been vandalised. The card reader was stolen and the black cover was found on the floor. Mr. Gary has asked Grace to check the CCTV so that we can lodge a police report against the culprit. He has pulled out the wire of the card reader and took the card reader away. Grace was asked to put up Notice to advice the resident to be aware on strangers in the building. The glass was also broken and it was agreed that we should find out solution to educate the residents.
The rental for unshaded car parking lot is RM50.00 per month where as the rental for shaded car park is RM120.00 per month. The request for additional of the shaded car park was put on hold. The station of the security guards should be 4 in the morning and 4 at night. Two guards will be at the Guardhouse, one guard at the guard room of Blk.A, one guard to do the rounding and one supervisor to be in charge (10 a.m. to 10 p.m.). Mr. Gary and Mr. Rajendren will check with the security guards whether they know how to use the intercom to call owners and admn. office.
b) Landscaping:- Kelvin of KEV Ultimate Landscaping did not turn up to meet Danny and Tan Teng Kar. Danny will follow up with him.
c) Swimming Pool: Council members have agreed to change the six unit of faulty lights which costs RM650.00 each. The balance of 9 nights which is still working will be replaced at a later stage.
d) Regarding the quotation for proximity card, so far three suppliers have given their opion. They suggested that we should go back to the existing supplier as the system is an old system and it would be much more economical to go back to the same supplier. Mr. Rajendren suggested that we should get his quotation for 3,000 pcs. Grace has pointed out that the CCTV is still in black and white and we should change to colour TV.
e) Mr. Gary thanked Mr. Chong Mun Choon for helping to check out the lifts' condition and to do some minor repairs. It was found that the stickers in the lifts were gone. It was suggested that the emergency number and no smoking sign to be put up with plastic plate. The fan in the lifts are not strong enough. Mr. Chong will be in charge and do the follow up.
f) Some of the residents have use the multi purpose hall for bringing in outsiders to do the Line Dance. Mr. Rajendren has suggested that we should inform the guards on duty not to switch on the lights of the hall if request to do so. Mr. Sam Teoh is appointed to finalize the resident using the hall and lock up all the windows. At the same time, the table tennis game is suspended until further instruction from the Council Members as the tables are in bad condition.
g) Other matters:- Mr. Gary handed over the audited accounts for the year ended 2007 to Grace for safe keeping. Mr. Gary suggested we should go ahead to apply for the bank guarantee for PBA and TNB deposits. The amount is RM45,640.00 for TNB and RM5,300.00 for PBA. The total amount of bank guarantee required is RM50,940.00. The deposit of the office telephone should also be transferred from Techware. Mr. Rajendren asked Mr. Gary to contact Mr.Loh or Miss Ling of Public Bank to find out whether we need Resolution for the bank guarantee.
So far we have received two complaints from the residents.
The first one was from the tenant of Block 106-10-03 regarding the manners of the guard on duty. The guard on duty was doing his duty as he wanted the resident to prove his status. The resident was trying to open the door of a car parked at a parking lot with a wire. When the guard approached him and he was unable to prove himself to be the owner of the car.
The second complaint letter bear no name and no address and so it was ignored.
With regards to the quotation for office equipment, DSOP and Delta have sent in their quotation. DSOP quotation is cheaper except for the price for 8 sets filing pockets. Mr. Rajendren has asked Grace to negotiate the price for the filing pockets.
Mr. Rajendren has informed that the operating cost for Villa Emas is approximately RM50,000 per month. So far we managed to collect RM15,021.20 only. Mr. Rajendren informed the council members that Messrs Ahmad Abdullah & Goh's representative will be coming to attend meeting on 15-06-08. They will advice and discuss on the management of the accounts.
h) Next meeting date: The next meeting date will be at 3.00 pm on 15th June, 2008 at the MC Meeting Room.
The 15th MC Meeting was adjourned at 6.10pm with a vote of thanks to the chair.
Dated this 8th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei :- Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Absent without Apologies:- Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Meeting was called to order at 3.00pm by the Chairman
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Tan Chuan Hock.
The Chairman informed that there were 8 topics in the Agenda viz:
a) Security:-
1 Illegal Parking
2 Vandalism
3 Signage
4 Parking Lots
5 Security Guards
b) Landscaping:-Kelvin
c) Swimming Pool :- Lighting
d) I.T.:-
(i) Proximity Card
(ii) CCTV
e) Lift:- Mr. Ooi
f) Common Properties:- Rental of Multi Purpose Hall
g) Other Matters
h) Next Meeting Date
Before discussion on the Agenda, Mr Ooi of MS Elevators confirmed that the best quotation he can offer is RM2,400.00 per month for three years' contract. Mr. Rajendren requested that the contract should be for seven months-1st June,2008 to 31st December, 2008 to coincide with our financial year ending.
1. Illegal Parking:- The Council Members have agreed that notices should be put up to inform residents that stern action will be taken against illegal parking offenders. Security Guard will glue Notices on their wind screen after 15th June, 2008. In the meantime, it was suggested we have to enforce clamping on the illegal parking residents. Mr. Gary and Mr. Rajendren have agreed to buy 12 units of cones to be put up at the non parking zone area. Mr. Tan Chuan Hock suggested that flexible pole to be erected at these area. Grace will be in charge to solicit quotation for cones and clamp. Mr. Rajendren informed that the two parking lots which were used for directing the traffic for smooth flowing were used by resident freely. It was suggested that we should chain up the parking lots.
2. Vandalism:- The PCB of Block 108 has been vandalised. The card reader was stolen and the black cover was found on the floor. Mr. Gary has asked Grace to check the CCTV so that we can lodge a police report against the culprit. He has pulled out the wire of the card reader and took the card reader away. Grace was asked to put up Notice to advice the resident to be aware on strangers in the building. The glass was also broken and it was agreed that we should find out solution to educate the residents.
The rental for unshaded car parking lot is RM50.00 per month where as the rental for shaded car park is RM120.00 per month. The request for additional of the shaded car park was put on hold. The station of the security guards should be 4 in the morning and 4 at night. Two guards will be at the Guardhouse, one guard at the guard room of Blk.A, one guard to do the rounding and one supervisor to be in charge (10 a.m. to 10 p.m.). Mr. Gary and Mr. Rajendren will check with the security guards whether they know how to use the intercom to call owners and admn. office.
b) Landscaping:- Kelvin of KEV Ultimate Landscaping did not turn up to meet Danny and Tan Teng Kar. Danny will follow up with him.
c) Swimming Pool: Council members have agreed to change the six unit of faulty lights which costs RM650.00 each. The balance of 9 nights which is still working will be replaced at a later stage.
d) Regarding the quotation for proximity card, so far three suppliers have given their opion. They suggested that we should go back to the existing supplier as the system is an old system and it would be much more economical to go back to the same supplier. Mr. Rajendren suggested that we should get his quotation for 3,000 pcs. Grace has pointed out that the CCTV is still in black and white and we should change to colour TV.
e) Mr. Gary thanked Mr. Chong Mun Choon for helping to check out the lifts' condition and to do some minor repairs. It was found that the stickers in the lifts were gone. It was suggested that the emergency number and no smoking sign to be put up with plastic plate. The fan in the lifts are not strong enough. Mr. Chong will be in charge and do the follow up.
f) Some of the residents have use the multi purpose hall for bringing in outsiders to do the Line Dance. Mr. Rajendren has suggested that we should inform the guards on duty not to switch on the lights of the hall if request to do so. Mr. Sam Teoh is appointed to finalize the resident using the hall and lock up all the windows. At the same time, the table tennis game is suspended until further instruction from the Council Members as the tables are in bad condition.
g) Other matters:- Mr. Gary handed over the audited accounts for the year ended 2007 to Grace for safe keeping. Mr. Gary suggested we should go ahead to apply for the bank guarantee for PBA and TNB deposits. The amount is RM45,640.00 for TNB and RM5,300.00 for PBA. The total amount of bank guarantee required is RM50,940.00. The deposit of the office telephone should also be transferred from Techware. Mr. Rajendren asked Mr. Gary to contact Mr.Loh or Miss Ling of Public Bank to find out whether we need Resolution for the bank guarantee.
So far we have received two complaints from the residents.
The first one was from the tenant of Block 106-10-03 regarding the manners of the guard on duty. The guard on duty was doing his duty as he wanted the resident to prove his status. The resident was trying to open the door of a car parked at a parking lot with a wire. When the guard approached him and he was unable to prove himself to be the owner of the car.
The second complaint letter bear no name and no address and so it was ignored.
With regards to the quotation for office equipment, DSOP and Delta have sent in their quotation. DSOP quotation is cheaper except for the price for 8 sets filing pockets. Mr. Rajendren has asked Grace to negotiate the price for the filing pockets.
Mr. Rajendren has informed that the operating cost for Villa Emas is approximately RM50,000 per month. So far we managed to collect RM15,021.20 only. Mr. Rajendren informed the council members that Messrs Ahmad Abdullah & Goh's representative will be coming to attend meeting on 15-06-08. They will advice and discuss on the management of the accounts.
h) Next meeting date: The next meeting date will be at 3.00 pm on 15th June, 2008 at the MC Meeting Room.
The 15th MC Meeting was adjourned at 6.10pm with a vote of thanks to the chair.
Dated this 8th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Monday, June 2, 2008
MINUTES OF THE 12TH PPVE MEETING
Minutes of the 12th MC Meeting held on Wednesday, 21-05-08 at the MC meeting room at 8.30 pm.
Present:
Mr. Gary Teh Tuan Hock- Chairman (108-3A-05)012-4920852
Mr. S. Rajendren - Legal Advisor (108-10-3A)012-4215544
Mr. Sam Teoh Seng Hoe - Secretary (108-10-03)016-4133462
Mr. Gui Soon Hwa - Council Member (104-08-3A)012-5289486
Mr. Chong Mun Choon - Council Member (108-3A-10)016-4826716
Ms. Tan Swee Khim - Council Member (106-15-3A)012-4722892
Ms. Lim Chooi Pei - Council Member (106-10-05)012-4281437
Mr. Tan Chuan Hock - Council Member (104-08-11)012-4313932
Mr. Danny Yew - 108-07-06
Mr. Tan Eng Hoe - 106-02-3A
Mr. Phoon Chek Wei - 104-03-02
Mr. Seah Heong Koon - 104-01-03
Mr. Khoo Cheng Teik - 108-02-12
Absent with Apologies:
Ms. May Lim Seiw Seng - Council Member (108-03-03)016-4561373
The Meeting was called to order at 8.30 pm. by the Chairman.
The Chairman thanked all present for attending this meeting. He then informed the meeting that he proposed to discuss 3 topics, viz:
a) MS Elevator/Inspection by competent Electrical Engineer.
b) Resolution: Savings and Current Account.
c) Other matters.
a) M/S Elevators. Monthly fee for service under general insurance is Rm2,460.00 per month(corrected from Rm2,640.00 in 11th MC minutes). However, for comprehensive insurance the cost is Rm6,582.40 per month. For the present, MC decided to stick to general insurance.
Regarding the services of a competent Electrical Engineer per inspection at Rm150.00 per month by Saw Ewe Leong Electrical Servicing & Supervision, Mr. Rajendren will check whether this is a statutory requirement and will revert back to MC.
b) A Resolution requiring all MC Council Members to sign for operating a savings account and current account was effected during the proceedings. Mr. Gary Teh informed the MC that the current account no. is 3147212726.
He also informed that a blog page has been created by Mr. Tan Chuan Hock which can be used by all Villa Emas residents. The blog page is: http://villaemas-ppve.blogspot.com The office email is: villaemas.admin@gmail.com
c) Other matters:
i) Ms Grace requested to have a savings box in the office. She also informed that her authorization on petty cash transaction is Rm300.00. The petty cash would remain at Rm1000.00.
ii) MC discussed and appointed Council Members to be in charge of the various services with assistant/s. The list will be compiled by Mr. Sam Teoh and displayed for information.
iii) On the request for an accounts clerk to assist Grace, the MC was informed that Ms. Chia Poh Choo @ Julia Chia has been appointed with a salary of Rm1,300.00 per month on a year to year contract. She will have Friday off and other conditions will be similar to contract of Ms. Grace. She will attend MC meeting with Ms. Grace and be responsible for taking minutes.
iv) Mr. Rajendren reported that the landscaping contractor has agreed to a new contract for a lower price of Rm3,300.00 per month(from Rm3,500.00)
v) Mr. Tan Chuan Hock was officially proposed by Mr. Sam Teoh and unanimously appointed as a Council Member(replacing Mr. Lee Cheng Yew). He briefed MC on two UBS systems for the office. He also informed that of the 7 cameras of CCTV 2 are not functioning. They are controlled at office and connected to guard house.
Other matters discussed in previous meetings and still pending are:
On other matters, the problem of leaking at some units/corridors was highlighted by the secretary and Mr. Rajendren. This will be discussed further.
A) Proposed additional carparks at open field area
There was a general discussion on this subject on how best to improve the present situation following our meeting with YB Wong Mun Hoe together with the YDP MPPP late last year. A few proposals from Mr. Lee Cheng Yew, Mr. S. Rajendren, Ms. May Lin and the Secretary were discussed. After the pros and cons were elaborated, the Chairman summarized the following agreed course of action we should take:
a) Erect an entrance/exit ramp at the edge of present public area and field. Paint ‘NO PARKING’ markings at this area to facilitate traffic movement in/out.
b) Cut grass and trim tree branches in the field and create parking lots by either pegging ropes or using black engine oil.
c) Erect ‘NO PARKING’ signboards along the entrance service road side next to field. It is proposed to erect on the walkway 1no. at each end and 1no. in the middle(total 3 no.).
d) Locate the existing mobile guardhouse to the no-parking side with instructions to guards to monitor the no-parking procedure.
e) Erect a chainlink fence around the field area(4ft. high). This can be implemented later.
The course of action above will ensure a smooth 2-way traffic flow as well as create additional carparks(70-100) for residents.
Insurance- Not discussed
TNB and PBA Deposit – Not discussed.
Other matters –
The following proposals brought up in the previous meeting were deferred as it was getting late:
(a) Mr. Sam Teoh highlighted the Notice by Techware on 25-04-07 on the increase in rental for the tennis courts, BBQ pit and Multi Purpose Hall. He proposed that we revert to the status quo before the increase. Mr. Rajendren agreed to the status quo but as it was very late it was suggested that the MC discuss the matter at the next meeting.
The 12th MC Meeting was adjourned at 11.30pm.with a vote of thanks to the Chair.
It was decided that the next meeting will be on 28-05-08 Wed. 8.30pm. at the meeting room.
Dated this 21st day of May, 2008.
By Order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY TEOH SENG HOE, SAM
CHAIRMAN SECRETARY
Present:
Mr. Gary Teh Tuan Hock- Chairman (108-3A-05)012-4920852
Mr. S. Rajendren - Legal Advisor (108-10-3A)012-4215544
Mr. Sam Teoh Seng Hoe - Secretary (108-10-03)016-4133462
Mr. Gui Soon Hwa - Council Member (104-08-3A)012-5289486
Mr. Chong Mun Choon - Council Member (108-3A-10)016-4826716
Ms. Tan Swee Khim - Council Member (106-15-3A)012-4722892
Ms. Lim Chooi Pei - Council Member (106-10-05)012-4281437
Mr. Tan Chuan Hock - Council Member (104-08-11)012-4313932
Mr. Danny Yew - 108-07-06
Mr. Tan Eng Hoe - 106-02-3A
Mr. Phoon Chek Wei - 104-03-02
Mr. Seah Heong Koon - 104-01-03
Mr. Khoo Cheng Teik - 108-02-12
Absent with Apologies:
Ms. May Lim Seiw Seng - Council Member (108-03-03)016-4561373
The Meeting was called to order at 8.30 pm. by the Chairman.
The Chairman thanked all present for attending this meeting. He then informed the meeting that he proposed to discuss 3 topics, viz:
a) MS Elevator/Inspection by competent Electrical Engineer.
b) Resolution: Savings and Current Account.
c) Other matters.
a) M/S Elevators. Monthly fee for service under general insurance is Rm2,460.00 per month(corrected from Rm2,640.00 in 11th MC minutes). However, for comprehensive insurance the cost is Rm6,582.40 per month. For the present, MC decided to stick to general insurance.
Regarding the services of a competent Electrical Engineer per inspection at Rm150.00 per month by Saw Ewe Leong Electrical Servicing & Supervision, Mr. Rajendren will check whether this is a statutory requirement and will revert back to MC.
b) A Resolution requiring all MC Council Members to sign for operating a savings account and current account was effected during the proceedings. Mr. Gary Teh informed the MC that the current account no. is 3147212726.
He also informed that a blog page has been created by Mr. Tan Chuan Hock which can be used by all Villa Emas residents. The blog page is: http://villaemas-ppve.blogspot.com The office email is: villaemas.admin@gmail.com
c) Other matters:
i) Ms Grace requested to have a savings box in the office. She also informed that her authorization on petty cash transaction is Rm300.00. The petty cash would remain at Rm1000.00.
ii) MC discussed and appointed Council Members to be in charge of the various services with assistant/s. The list will be compiled by Mr. Sam Teoh and displayed for information.
iii) On the request for an accounts clerk to assist Grace, the MC was informed that Ms. Chia Poh Choo @ Julia Chia has been appointed with a salary of Rm1,300.00 per month on a year to year contract. She will have Friday off and other conditions will be similar to contract of Ms. Grace. She will attend MC meeting with Ms. Grace and be responsible for taking minutes.
iv) Mr. Rajendren reported that the landscaping contractor has agreed to a new contract for a lower price of Rm3,300.00 per month(from Rm3,500.00)
v) Mr. Tan Chuan Hock was officially proposed by Mr. Sam Teoh and unanimously appointed as a Council Member(replacing Mr. Lee Cheng Yew). He briefed MC on two UBS systems for the office. He also informed that of the 7 cameras of CCTV 2 are not functioning. They are controlled at office and connected to guard house.
Other matters discussed in previous meetings and still pending are:
On other matters, the problem of leaking at some units/corridors was highlighted by the secretary and Mr. Rajendren. This will be discussed further.
A) Proposed additional carparks at open field area
There was a general discussion on this subject on how best to improve the present situation following our meeting with YB Wong Mun Hoe together with the YDP MPPP late last year. A few proposals from Mr. Lee Cheng Yew, Mr. S. Rajendren, Ms. May Lin and the Secretary were discussed. After the pros and cons were elaborated, the Chairman summarized the following agreed course of action we should take:
a) Erect an entrance/exit ramp at the edge of present public area and field. Paint ‘NO PARKING’ markings at this area to facilitate traffic movement in/out.
b) Cut grass and trim tree branches in the field and create parking lots by either pegging ropes or using black engine oil.
c) Erect ‘NO PARKING’ signboards along the entrance service road side next to field. It is proposed to erect on the walkway 1no. at each end and 1no. in the middle(total 3 no.).
d) Locate the existing mobile guardhouse to the no-parking side with instructions to guards to monitor the no-parking procedure.
e) Erect a chainlink fence around the field area(4ft. high). This can be implemented later.
The course of action above will ensure a smooth 2-way traffic flow as well as create additional carparks(70-100) for residents.
Insurance- Not discussed
TNB and PBA Deposit – Not discussed.
Other matters –
The following proposals brought up in the previous meeting were deferred as it was getting late:
(a) Mr. Sam Teoh highlighted the Notice by Techware on 25-04-07 on the increase in rental for the tennis courts, BBQ pit and Multi Purpose Hall. He proposed that we revert to the status quo before the increase. Mr. Rajendren agreed to the status quo but as it was very late it was suggested that the MC discuss the matter at the next meeting.
The 12th MC Meeting was adjourned at 11.30pm.with a vote of thanks to the Chair.
It was decided that the next meeting will be on 28-05-08 Wed. 8.30pm. at the meeting room.
Dated this 21st day of May, 2008.
By Order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY TEOH SENG HOE, SAM
CHAIRMAN SECRETARY
Subscribe to:
Posts (Atom)
