MC Meeting held on Sunday, 2nd November 2008 at the MC Meeting Room at 3:00 p.m.
Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Sam Teoh Seng Hoe - Council Member
Mr. Danny Yew - Council Member
Mr. Tan Teng Kar - Council Member
Observers :
Mr. Jerry Tan Eng Keat - Resident
Miss Tan Sau Swang - Resident
Mr. Khoo Cheng Teik - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Mrs. Gertude Soong - Resident
Mr. Benny Yew - Guardian Security
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)
Absent with apologies:
Mr. Gui Soon Hwa - Council Member
Ms. May Lim Siew Seng - Council Member
Absent without apologies:
Nil
The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed council member.
There were 7 topics in the Agenda:
a) Security:
i) Pg Bridge Marathon
ii) Implementation of Procedure
iii) Carpark
iv) Clamping
b) Maintenance:
i) external wall
ii) Lift at Blk.A
c) Swimming Pool / Garden – Adjusting the timer
d) Administration:
i) sticker
ii) legal issues
iii) complaints
e) Deepavali/ Raya Celebration
f) Accounts (deficit)
g) Others
h) Next Meeting date
a) Security
Guardian Security informed all present that the owner of 108-08-09 Lean Chin Hooi has unclamped his car and drove away with the clamp. He has lodged a police report regarding the case. Chairman has asked him to summarize the incident and hand it to the Admin. Office. At the same time, he also informed all present that the road will be closed for Penang Bridge International Marathon from 10p.m.on 15th Nov 08 to 10a.m. on 16th November, 2008. It was agreed that notices to be put up on the notice boards and into the letter boxes to inform all the residents. At the same time, it was agreed that all security guards should punch their punch cards when they report for duties with effect from 03/11/2008.
With regards to owners whose parking lots were parked by irresponsible resident, it was suggested that they have to park at the lobby with special notice card.At the moment there were 600-650 parking lots and the quotation for painting the parking lots are at RM1.00 per sq ft and another quotation for RM10 per lot. After taking into consideration, PPVE staff suggested we get the contractor to supply two workers to do the painting. It was suggested that council member to help to get quotation for the roadline paint.
b) Maintenance: i) external wall ii) lift at Blk.A
So far 49 complaints were received for water seepage from the three blocks. It was suggested that contractors should be called in to rectify and give their quotation. PPVE staff was appointed to be in charge of the matter. If the amount exceed RM100,000 it was agreed that an AGM should be called for the residents’ consent.The lift at Block A was not functioning properly and it was suggested that MS Elevators to be called in to check the fault.
c) Swimming pool – Adjusting the timerTo save electricity consumption, it was agreed that the timer for the swimming pool to be adjusted. The main pump will operate from 9a.m. to 12 p.m and 4p.m. to 9p.m. The pool light will be off by 9p.m.
d) Administration –i)sticker ii) legal issue iii) complaint
The stickers for the lift access card and proximity card are in the course of printing. It was agreed that the cards should be checked before putting on the stickers.The three lawyers from Lio & Partners has met council members and PPVE staff. It was agreed that we have to wait for Ahmad Abdullah & Goh’s investigation report before we can proceed to seek the initial opinion from Lio & Partners for the car parks that collapse with the investigation report.
e)Deepavali/Raya Celebration
The Deepavali/Raya celebration will be on 15th November, 2008 at 7.30 pm at the BBQ area and Cafetaria. It was suggested that the MP and police officers from Queensbay to be invited. PPVE staff has to do the follow up.
f) Accounts (deficit)
The Collections and expenses were as follows:
Mth...Collection....Misc Income.....Expenses Jun.....42420.08........7080.00.....52067.76
Jul....101627.74........3855.00.....65559.42
Aug.....30658.50........3660.00.....59724.40
Sep.....31171.12........4790.00.....64449.72
Oct.....76937.75........4535.00.....58528.83
With the unit owners’ slow payment, it was suggested that reminders to be given out to all defaulters above RM1,000.00. Two reminders to be given before sending legal letters. The legal fees will be borne by the defaulters.
g) Other matters
There were 3 applications for lift access card and 1 application for proximity card and they were all approved since they fulfilled all the requirements.
There were 6 rejected applications as they have not paid their maintenance charges.
The 25th MC meeting was adjourned at 6.05 p.m. with a vote of thanks to the chair.
Dated this 2nd November, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
CHAIRMAN
Sunday, December 7, 2008
Saturday, December 6, 2008
MINUTES OF THE 24th PPVE MEETING
24th MC Meeting held on Sunday, 5th October 2008 at the MC Meeting Room at 3:00 p.m.
Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Mr. Danny Yew - Council Member
Mr. Sam Teoh Seng Hoe - Council Member
Mr. Tan Teng Kar - Council Member
Observers :
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Lim Chooi Pei - Resident
Mr. Khoo Cheng Teik - Resident
Mr. Wong Sin Yong - Resident
Mr. Jerry Tan - Resident
Mr. Loh - Guardian Security
Ms. Grace Fong - Staff (minutes recorder)
Ms. Chia - Staff
Absent with apologies :
Ms. May Lim Siew Seng - Council Member
Absent without apologies :
Nil
The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed, proposed and seconded by council member.
There were 4 topics in the Agenda viz :
a) Review Minutes of 23rd Meeting
b) Development of Legal Matters
c) Others – complaints, etc.
d) Date Of Next Meeting
Before discussing on the agenda, Council Member requested Grace to follow up with the insurance claim on the damaged MicroEngine of the card readers for the barriers and lifts; and the CCTV DVR system.
Security:
Council member commented that the security guards did not practice the system of recording in the books on the usage of proximity cards issued from the office. Guardian Security supervisor was requested to brief all the security guards to ensure that they follow the system. PPVE Staff was requested to issue additional two (2) proximity cards to the security.
Owner of C-07-12, submitted a letter from owner of C-3A-12 for the Council Members’ approval to claim back the RM50.00 resulted from clamping his son’s car when he parked at the parking lot of unit C-3A-12 due to miscommunication between owner of C-3A-12 and Mr. Wong’s son. However, all councilmembers needed to discuss on the matter and owner was told to wait for the result. He also stayed as an observer in the meeting.
a) During the last meeting, council member was requested to find out the cost of the ProGuard System for the guards’ clocking but he was unable to attend this meeting. Therefore, the topic is carried forward for discussing in the next meeting.
Lantern Festival
PPVE staff was requested to prepare a separate account on the Lantern Festival held on 13th September 2008.
Card System Procedure
The system of scanning the proximity card or lift access card for entering the gym and sauna remains unchanged.
Carpark
The contractor has not submitted his quotation for redrawing the lines and numbers of the parking lots. Council member proposed that he will get another contractor to also quote on the job.
b) Concern On Car park That Collapse During OCAs agreed by the council members in the 23rd Meeting, council member informed that he has requested Mr. Simon Murali of Lio & Partners to provide his opinion and Mr Simon would visit our office on Monday, 6th October 2008 to view all the relevant documents. Mr Rajendran would also follow up with a Structural Management Consultant or Civil Engineer to provide us with a Preliminary Investigation Report on the under ground carpark. We would then hold a meeting before deciding on taking up legal action with the developer.Council member and all present at the meeting were also requested to look for other Civil Engineering Consultants to do the investigation.
c) Other matters
1) All accepted the resignation of Ms Tan Swee Khim as council member. Mr. Tan Teng Kar is appointed to be council member in place of Ms Tan Swee Khim who would write in officially on her resignation.
2) PPVE staff was requested to identify the number of unshaded parking lots and their tenants and specify the number of owners’ tenants who are renting the parking lots.
3) PPVE staff reported that Miss Lim of Ahmad Abdullah & Goh requested to take our files to their office for auditing. All agreed with her request. PPVE staff to follow up with Miss Lim and asked her to start auditing as soon as possible.
4) Residents’ Complaints :-
a) Owner of unit C-10-02 complained that the tenant staying at the upper unit (unit C-11-02) was still very noisy at night and during the day despite their several verbal advice. PPVE staff to write to the landlord of C-11-02 and extend a carbon copy to owner of C-10-02.
b) Owner of unit A-02-05 complained that some of the residents throw things down from their units and the garbage had piled up on the roof of the Cafetaria. PPVE staff to get the handyman to clear the garbage.
c) Mr Alvin, owner of unit C-06-12 complained that the sheds at the barrier gates are too small to protect the drivers from the heavy rain. Council member was requested to follow up with the supplier who was earlier told to alter the sheds and put up plastic sheets in between the steel bars of the stands. Mr Alvin also reported that he was unhappy that the security guards are still unable to recognize him as one of the unit owners when he forgot to take his proximity card with him when he wanted to go out and the guard on duty asked him to go back to his unit to get the card instead of allowing him to go out without the proximity card. PPVE staff to write to Mr Alvin that the MC had given instruction to the security guards to strictly adhere to the House Rules that all residents have to use the proximity card for the barriers. PPVE staff is to prepare a resolution to
Public Bank that any two (2) of the five (5) council members are authorized to sign the banking documents.
The Deepa-Raya Celebration is confirmed to be a Pot-Luck on 1st November 2008 at 7:30 p.m. at the BBQ area and garden of Villa Emas. Council member is to liaise with Brenda and Elaine on preparation for the gathering.
Council member was requested to discuss with Mr Allan of Prestige Pool to re-adjust the timers of the pumps of the swimming pool in order to cut down electricity consumption.
It was agreed by all at the meeting that the Handyman and PPVE staff salaries be revised to RM1,500.00 per month with effect from October 2008.
d) It was also agreed by all at the meeting that the PPVE Meeting will be held once a month.
The next meeting will be held at 3:00 p.m. on Sunday, 2nd November 2008 mainly on the discussion on the AGM preparations.
The 24th Meeting was adjourned at 6.45 p.m. with a vote of thanks to the chair.
Dated this 8th October, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
CHAIRMAN
Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Mr. Danny Yew - Council Member
Mr. Sam Teoh Seng Hoe - Council Member
Mr. Tan Teng Kar - Council Member
Observers :
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Lim Chooi Pei - Resident
Mr. Khoo Cheng Teik - Resident
Mr. Wong Sin Yong - Resident
Mr. Jerry Tan - Resident
Mr. Loh - Guardian Security
Ms. Grace Fong - Staff (minutes recorder)
Ms. Chia - Staff
Absent with apologies :
Ms. May Lim Siew Seng - Council Member
Absent without apologies :
Nil
The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed, proposed and seconded by council member.
There were 4 topics in the Agenda viz :
a) Review Minutes of 23rd Meeting
b) Development of Legal Matters
c) Others – complaints, etc.
d) Date Of Next Meeting
Before discussing on the agenda, Council Member requested Grace to follow up with the insurance claim on the damaged MicroEngine of the card readers for the barriers and lifts; and the CCTV DVR system.
Security:
Council member commented that the security guards did not practice the system of recording in the books on the usage of proximity cards issued from the office. Guardian Security supervisor was requested to brief all the security guards to ensure that they follow the system. PPVE Staff was requested to issue additional two (2) proximity cards to the security.
Owner of C-07-12, submitted a letter from owner of C-3A-12 for the Council Members’ approval to claim back the RM50.00 resulted from clamping his son’s car when he parked at the parking lot of unit C-3A-12 due to miscommunication between owner of C-3A-12 and Mr. Wong’s son. However, all councilmembers needed to discuss on the matter and owner was told to wait for the result. He also stayed as an observer in the meeting.
a) During the last meeting, council member was requested to find out the cost of the ProGuard System for the guards’ clocking but he was unable to attend this meeting. Therefore, the topic is carried forward for discussing in the next meeting.
Lantern Festival
PPVE staff was requested to prepare a separate account on the Lantern Festival held on 13th September 2008.
Card System Procedure
The system of scanning the proximity card or lift access card for entering the gym and sauna remains unchanged.
Carpark
The contractor has not submitted his quotation for redrawing the lines and numbers of the parking lots. Council member proposed that he will get another contractor to also quote on the job.
b) Concern On Car park That Collapse During OCAs agreed by the council members in the 23rd Meeting, council member informed that he has requested Mr. Simon Murali of Lio & Partners to provide his opinion and Mr Simon would visit our office on Monday, 6th October 2008 to view all the relevant documents. Mr Rajendran would also follow up with a Structural Management Consultant or Civil Engineer to provide us with a Preliminary Investigation Report on the under ground carpark. We would then hold a meeting before deciding on taking up legal action with the developer.Council member and all present at the meeting were also requested to look for other Civil Engineering Consultants to do the investigation.
c) Other matters
1) All accepted the resignation of Ms Tan Swee Khim as council member. Mr. Tan Teng Kar is appointed to be council member in place of Ms Tan Swee Khim who would write in officially on her resignation.
2) PPVE staff was requested to identify the number of unshaded parking lots and their tenants and specify the number of owners’ tenants who are renting the parking lots.
3) PPVE staff reported that Miss Lim of Ahmad Abdullah & Goh requested to take our files to their office for auditing. All agreed with her request. PPVE staff to follow up with Miss Lim and asked her to start auditing as soon as possible.
4) Residents’ Complaints :-
a) Owner of unit C-10-02 complained that the tenant staying at the upper unit (unit C-11-02) was still very noisy at night and during the day despite their several verbal advice. PPVE staff to write to the landlord of C-11-02 and extend a carbon copy to owner of C-10-02.
b) Owner of unit A-02-05 complained that some of the residents throw things down from their units and the garbage had piled up on the roof of the Cafetaria. PPVE staff to get the handyman to clear the garbage.
c) Mr Alvin, owner of unit C-06-12 complained that the sheds at the barrier gates are too small to protect the drivers from the heavy rain. Council member was requested to follow up with the supplier who was earlier told to alter the sheds and put up plastic sheets in between the steel bars of the stands. Mr Alvin also reported that he was unhappy that the security guards are still unable to recognize him as one of the unit owners when he forgot to take his proximity card with him when he wanted to go out and the guard on duty asked him to go back to his unit to get the card instead of allowing him to go out without the proximity card. PPVE staff to write to Mr Alvin that the MC had given instruction to the security guards to strictly adhere to the House Rules that all residents have to use the proximity card for the barriers. PPVE staff is to prepare a resolution to
Public Bank that any two (2) of the five (5) council members are authorized to sign the banking documents.
The Deepa-Raya Celebration is confirmed to be a Pot-Luck on 1st November 2008 at 7:30 p.m. at the BBQ area and garden of Villa Emas. Council member is to liaise with Brenda and Elaine on preparation for the gathering.
Council member was requested to discuss with Mr Allan of Prestige Pool to re-adjust the timers of the pumps of the swimming pool in order to cut down electricity consumption.
It was agreed by all at the meeting that the Handyman and PPVE staff salaries be revised to RM1,500.00 per month with effect from October 2008.
d) It was also agreed by all at the meeting that the PPVE Meeting will be held once a month.
The next meeting will be held at 3:00 p.m. on Sunday, 2nd November 2008 mainly on the discussion on the AGM preparations.
The 24th Meeting was adjourned at 6.45 p.m. with a vote of thanks to the chair.
Dated this 8th October, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
CHAIRMAN
MINUTES OF THE 23rd PPVE MEETING
23rd MC Meeting held on Sunday, 7th Sept 2008 at the MC Meeting Room at 3:00 p.m.
Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Observers:
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Mr. Benny Yew - Guardian Security
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)
Absent with apologies:
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member
Absent without apologies:
Mr. Sam Teoh Seng Hoe - Council Member
The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by and seconded by council member.
There were 7 topics in the Agenda:
a) Review collections v/s Payments over the last 3 months less the amount to put into FD and Operating Cash At Hand
b) Lantern Festival
c) Card System-Procedure – Proximity Card and Lift Access Card
d) Car Parking Lots – to re-draw lines and numbers
e) Concern On Car Park that collapsed during OC
f) Other Matters:- Review Complaints
g) Next Meeting Date
Before discussing on the agenda, Guardian Security was asked to find out the Pro Guard System and proposal for security guards’ clocking and to suggest on the clocking points. All present agreed that the no parking stones should be disposed off and the fine for clamping for 24 hrs remains RM50.00. The switch at the guard house for monitoring cars without proximity card should be disconnected. The guards will have to record on their record books for cars coming in and out of Villa Emas. On Tuesday, 2nd September, 10 cards were issued to Benny for controlling cars coming in for tuition, vendors and school buses.
a) Review Collections v/s Payments over last 3 months The Collections and payments were as follows:-
Month...............Collections...Payments......Balance
Jun 08 (s/charges)... 42,420.08
Jun 08 misc income.... 7,080.00....8,382.80.. 41,117.28
Jul 08 (s/charges).. 101,627.74...60,185.55.. 41,442.19
Aug 08 (s/charges)... 29,458.50...88,592.20..(59,133.70)
-------------------------------------------------------
Total:...............180,586.32..157,160.55.. 23,425.77
=======================================================
Sinking fund received from Techware.....976,000.00
Deposit for service charge..............146,700.00
Total amount rec’d from Techware..... 1,122,700.00
Collections recd-June to Aug 08........ 180,586.32
--------------------------------------------------
Subtotal:.............................1,303,286.32
Less payments made..................... 157,160.55
--------------------------------------------------
Balance as per cash book............. 1,146,125.77
Less transfer fund to PBB Saving..... 1,072,700.00*
--------------------------------------------------
Balance as per PBB current account...... 73,425.77
============================================
PBB savings account:
Misc income received:.............July 08......... Aug 08
Rental tuition centre..............400.00......... 400.00
Rental Cafetaria...................500.00......... 500.00
Rental BBQ pit.................... 120.00......... 160.00
Rental Tennis Court................. 5.00........... 0.00
Rental unshaded car parking lot..2,400.00....... 2,000.00
Replacement proximity cards....... 280.00......... 280.00
Additional lift access cards.......150.00......... 120.00
Compound recd from clamping......... 0.00......... 200.00
---------------------------------------------------------
Subtotal:....................... 3,855.00....... 3,660.00
Transfer fund PBB curr ac... 1,072,700.00 *......... 0.00
Balance b/f :- (from July 08)............... 1,077,479.57**
---------------------------------------------------------
Balance PBB saving ac....... 1,077,479.57**..1,081,139.57
=========================================================
b) Lantern Festival The lantern festival will be held on 13th September, 2008 at 7.30pm. at BBQ Pit and garden. All residents are encouraged to join the festival and to bring in halal food for pot luck. Our residents Ms Brenda and Miss Elaine are in charge of the organizing of the lantern festival.
c) Card System ProcedureAll residents using the sauna and gym will have to use the lift cards and proximity cards for entrance.
d) CarparkIt was suggested that all the lines and numbers of the parking lots to be re-drawn as most of them have faded.
e) Concern On Carpark that collapse during OC. All present agreed that we should seek legal advice and opinion from another lawyer pertaining to this matter. It was suggested that we should write to Majlis Perbadaran Pulau Pinang and then cc to Chief Minister concerning the issue of the OC without the collapsed underground car park.
f) Other matters. All accepted the resignation of Ms Lim Chooi Pei as council member. Mr. Danny Yew is appointed to be council member in place of Ms Lim Chooi Pei.
There were 3 applications for lift access card and 6 applications for proximity card and they were all approved since they fulfilled all the requirements.
The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.
Dated this 17th August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
CHAIRMAN
Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Observers:
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Mr. Benny Yew - Guardian Security
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)
Absent with apologies:
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member
Absent without apologies:
Mr. Sam Teoh Seng Hoe - Council Member
The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by and seconded by council member.
There were 7 topics in the Agenda:
a) Review collections v/s Payments over the last 3 months less the amount to put into FD and Operating Cash At Hand
b) Lantern Festival
c) Card System-Procedure – Proximity Card and Lift Access Card
d) Car Parking Lots – to re-draw lines and numbers
e) Concern On Car Park that collapsed during OC
f) Other Matters:- Review Complaints
g) Next Meeting Date
Before discussing on the agenda, Guardian Security was asked to find out the Pro Guard System and proposal for security guards’ clocking and to suggest on the clocking points. All present agreed that the no parking stones should be disposed off and the fine for clamping for 24 hrs remains RM50.00. The switch at the guard house for monitoring cars without proximity card should be disconnected. The guards will have to record on their record books for cars coming in and out of Villa Emas. On Tuesday, 2nd September, 10 cards were issued to Benny for controlling cars coming in for tuition, vendors and school buses.
a) Review Collections v/s Payments over last 3 months The Collections and payments were as follows:-
Month...............Collections...Payments......Balance
Jun 08 (s/charges)... 42,420.08
Jun 08 misc income.... 7,080.00....8,382.80.. 41,117.28
Jul 08 (s/charges).. 101,627.74...60,185.55.. 41,442.19
Aug 08 (s/charges)... 29,458.50...88,592.20..(59,133.70)
-------------------------------------------------------
Total:...............180,586.32..157,160.55.. 23,425.77
=======================================================
Sinking fund received from Techware.....976,000.00
Deposit for service charge..............146,700.00
Total amount rec’d from Techware..... 1,122,700.00
Collections recd-June to Aug 08........ 180,586.32
--------------------------------------------------
Subtotal:.............................1,303,286.32
Less payments made..................... 157,160.55
--------------------------------------------------
Balance as per cash book............. 1,146,125.77
Less transfer fund to PBB Saving..... 1,072,700.00*
--------------------------------------------------
Balance as per PBB current account...... 73,425.77
============================================
PBB savings account:
Misc income received:.............July 08......... Aug 08
Rental tuition centre..............400.00......... 400.00
Rental Cafetaria...................500.00......... 500.00
Rental BBQ pit.................... 120.00......... 160.00
Rental Tennis Court................. 5.00........... 0.00
Rental unshaded car parking lot..2,400.00....... 2,000.00
Replacement proximity cards....... 280.00......... 280.00
Additional lift access cards.......150.00......... 120.00
Compound recd from clamping......... 0.00......... 200.00
---------------------------------------------------------
Subtotal:....................... 3,855.00....... 3,660.00
Transfer fund PBB curr ac... 1,072,700.00 *......... 0.00
Balance b/f :- (from July 08)............... 1,077,479.57**
---------------------------------------------------------
Balance PBB saving ac....... 1,077,479.57**..1,081,139.57
=========================================================
b) Lantern Festival The lantern festival will be held on 13th September, 2008 at 7.30pm. at BBQ Pit and garden. All residents are encouraged to join the festival and to bring in halal food for pot luck. Our residents Ms Brenda and Miss Elaine are in charge of the organizing of the lantern festival.
c) Card System ProcedureAll residents using the sauna and gym will have to use the lift cards and proximity cards for entrance.
d) CarparkIt was suggested that all the lines and numbers of the parking lots to be re-drawn as most of them have faded.
e) Concern On Carpark that collapse during OC. All present agreed that we should seek legal advice and opinion from another lawyer pertaining to this matter. It was suggested that we should write to Majlis Perbadaran Pulau Pinang and then cc to Chief Minister concerning the issue of the OC without the collapsed underground car park.
f) Other matters. All accepted the resignation of Ms Lim Chooi Pei as council member. Mr. Danny Yew is appointed to be council member in place of Ms Lim Chooi Pei.
There were 3 applications for lift access card and 6 applications for proximity card and they were all approved since they fulfilled all the requirements.
The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.
Dated this 17th August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
CHAIRMAN
Wednesday, September 10, 2008
Minutes of the 22nd PPVE Meeting
Minutes of the 22nd PPVE Meeting held on Sunday, 24th Aug 2008 at the MC Meeting Room at 3:00 p.m.
Present:- Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Ms. Lim Chooi Pei - Council Member
Ms. May Lim Siew Seng - Council Member
Observers:-
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Ms. Grace - Staff
Ms. Chia - Staff (Minutes recorder)
Absent with apologies:
Ms. Tan Swee Khim - Council Member
Absent without apologies:
Mr. Sam Teoh Seng Hoe - Council Member
1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by council member.
There were 4 topics in the Agenda
a) To call an EGM : Date: 7th September, 2008
Time:- 3.00 p.m.
Venue: Multi Purpose Hall
b) Information to resident:
TNB deposit - update of sinking fund as FD/BG
Strata Title-Update Strata Titles Roll
To create additional car park
c) Deactivate Proximity card of Defaulters
d) Other matters
Before discussing on the Agenda, Sgt Johari and Corporal Nadzri informed all present that everyone has the right to lodge police report. Sgt Johari praised the council members fortheir voluntary services to the Villa Emas residents. He assured all present that his patrol car will visit the place whenever they can. At the same time, he advised all present not to
park in the middle of the main road. He also highlighted that we should write officially to the YB to covert the present compound into car park. He requested for the particulars of all residents and their vehicle registration numbers so that police can update their particulars in the website. There were 11 units hard cores out of the 488 units resident here. Any enquiries should call Sgt Johari at 019-4480656 , Corporal Nadzri at 019-4419019 and Bilik Gerakan Polis 04-8664122 (24 hrs)
It was suggested that we should trim the trees and fence up the compound beside the existing Visitors' Carpark so that other hawkers will not start business in the compound and it can be utilized for creating additional parking lots later on. Mr. Rajendren was requested to write to YB for PPVE to utilize the compound for carpark.
It was highlighted that there were 125 units owners have applied their strata tiltles during the first EGM. At the same time it was agreed that all those who have applied for their strata title after the 1st EGM can attend the coming EGM on 7th September 2008 . Notices should be out by 1st September, 2008 to inform only unit owners who have obtained Strata Titles to attend the EGM and to submit photostat copy of strata title for updating Strata Titles Roll. The others will be observers.
There were some comments in our blog and few complaints from the resident for water seepage and parking lot numbers do not tally with their carpark accessory parcel numbers.
These matters will be further discussed in the next meeting.
The 22nd MC Meeting was adjourned at 5.15 p.m. with a vote of thanks to the chair.
The next EGM meeting date will be at 3.00 p.m. on 7th September, 2008 at the Multi Purpose
Hall.
Dated this 24th August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Minutes of the 21st PPVE Meeting
Minutes of the 21st PPVE Meeting held on Sunday, 17th Aug 2008 at the MC Meeting Room at 3:00 p.m.
Present :
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Observers :
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)
Absent with apologies :
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member
Absent without apologies :
Mr. Sam Teoh Seng Hoe - Council Member
The meeting was called to order at 3:00 p.m. by the Chairman.
1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by council member.
There were 3 topics in the Agenda viz :
a) Lift Beautification – Supplier and cost
b) Resolution for Bank Guarantee
c) Other Matters:
- Barrier Broken
- Card Stickers
- Swing
- Gym
d) Next Meeting Date
Before discussing on the agenda, Conquest Fire Engineering Sdn Bhd informed all present that his maintenance’s scope of work covers service and test run of wet riser system and CO2 system at Block 104 and the monthly charge is RM150. All the fire extinguishers are due for service and they have to send them to Bomba for inspection for renewal of licence at RM30 each. For recording purposes, he was asked to submit a plan from the Bomba and a copy of the Public Liability Insurance Policy.
a) Lift Beautification- Supplier & Cost
The supplier informed all present that the price for stainless steel lift is RM12,000.00 each. To fix with formaica, he has to fix a wooden panel with 19mm plywood and then gum with a layer of formaica on top of the panel. This will cost RM4,000 per lift. It was suggested that he has to come back with another quotation for cost for spraying the lift with cheap paint and expensive paint.
b) Resolution for Bank Guarantee
The resolution for bank guarantee for Tenanga Nasional Berhad has been prepared. At the same time all present agreed that we should transfer the sinking fund of RM976,000 to fixed deposit. Then part of the sinking fund for RM60,000 can be pledged as collateral security deposit for TNB. Adnmin officer was asked to prepare for the resolution for transferring the fund from savings to fixed deposit.
c) Other matter matters:
1. Barrier Broken
The relative of Blk 108-12-01 Mdm Tay Lay Keow has accidentally knocked on the barrier gate. She has agreed to contact Mr. Ooi Eng Hoe for the repair work. The cost for repair is estimated at RM250.00
2. Card Stickers
Council member showed all present the design for the card stickers. All present agreed that he could order the stickers. The cost for the stickers is RM 0.37 each and he has to order 2,000 pcs. for proximity cards and 2,000 pcs. for lift access cards. All present agreed that we shall charge the unit owners at RM1.00 per sticker when they send their cards for verification.
3. Swings for Children’s Playground
The Olympic Sports & Fitness Sdn Bhd has sent in their quotation for children’s playground as follows:-
• 2 seater Swing (PCBF 190) RM 2760.00
• 4 seater Swing (PCBF 191) RM 4600.00
• 2 seater Seasaw (PCBF328) RM 2070.00
• 1 Spring rider (PCBF187) RM 1265,00
• 1 Children seasaw (PCSE 22) RM 2865.00
• The standard installation is RM150.00 per unit. It was suggested that we should get some other quotation as the prices quoted were too high. At the same time it was agreed that we should set a budget of RM5,000 for the swings.
4. Council member suggested that the guards should wear name tags. It was agreed that they should be given official guidelines for their duties. Their supervisors are requested to attend our meeting in order that they are aware of the owners’ complaints and the procedure for using the facilities.
5. Council member has informed all present that one of the residents has offered to sponsor the paint for painting the steel bars at the children’s playground. It was suggested that Por Engineering to quote for workmanship for the painting.
6. It was noted that there is short of 1 cable for the TV for the guardhouse and all present agreed that we should install the cable. The cost is RM1,640 quoted by Unixpower M. E. Engineering.
7. It was suggested that the bags of stone and sand at the entrance of the garbage chute should be removed by lorry which will cost RM 50 per trip. Council member to arrange for the lorry. All agreed that in future other contractors will not be allowed to dispose their renovation garbage there.
8. Regarding the long overdue service charge defaulters, it was suggested that we should send them legal letters and deactivate their cards.
9. The long overdue defaulters are as follows:-
There were 3 applicants for proximity card and two were approved and one was rejected. The two approved applications were as follows:-
• Unit 108-07-11 Mr Tan Chuan Aun
• Unit 104-07-09 Md Rosli Md Sharif
• The rejected application from Mr. Lim Ghee Hooi of Unit 106-08-3A who has owed his parking rental since 08-05-2005 and he has yet to pay for his maintenance fees for July 08 and Sept 08. It was agreed that he has to pay his outstanding carpark rental before his proximity card can be approved.
• All present agreed that the hard core defaulters for long overdue account should be given legal letters. The names were as follows:-
• Unit No Name Amount
• 104-06-11.... Peh Chaw Leong............ RM 4,196.37
• 104-09-08.... Ang Chuan Hong............ RM 2,466.21
• 104-12B-3A... Tan Theng Ong............. RM 2,466.21
• 106-03-05.... Heap Wei Soon............. RM 1,058.80
• 106-3A-03.... Rabiya Binti Abd Kaidr.... RM 1,738.92
• 106-06-02.... Wong Yei Kwong............ RM 1,919.50
• 106-06-03.... Teoh Teik Seng............ RM 4,522.04
• 106-15-02.... Low Kum Yoke.............. RM 2,728.02
• 108-01-01.... Choong Kok Thong.......... RM 1,067.99
• 108-09-11.... Lam Kah Wing.............. RM 8,338.33
• 108-10-10.... Low Phoi San.............. RM 3,790.14
• 108-15-10.... Khor Tatt Ai.............. RM 3,649.71
------------------------------------------------------
• Total: ................................. RM37,942.24
======================================================
10. Status of Auditors
The auditor, Ahmad Abdullah & Goh ,has quoted that their scope of work for reviewing the audited accounts from 1998 to 31st May 2008 will be determined by time cost butl not exceeding RM18,000.00. All present agreed that they must prepare an investigation report so that we can file action against Techware. At the same time, they have to assist PPVE on the correspondence for request of documents for the investigation during the course of their assignments.
11. So far we have received numerous complaints for water seepage from external walls into the units and parking lot numbers different from those specified in the Strata Title. Ii was agreed that we will sort out these issues after the dead line.
12. Brenda and Elaine will be in charge of the coming Lantern Festival on 14-09-2008 and they have to work out the Agenda and submit to the Council Members. It was suggested that only halal food will be served.
The next meeting date will be at 3.00 p.m. on 7th September, 2008 at the MC meeting room.
The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.
Dated this 17th August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present :
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Observers :
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)
Absent with apologies :
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member
Absent without apologies :
Mr. Sam Teoh Seng Hoe - Council Member
The meeting was called to order at 3:00 p.m. by the Chairman.
1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by council member.
There were 3 topics in the Agenda viz :
a) Lift Beautification – Supplier and cost
b) Resolution for Bank Guarantee
c) Other Matters:
- Barrier Broken
- Card Stickers
- Swing
- Gym
d) Next Meeting Date
Before discussing on the agenda, Conquest Fire Engineering Sdn Bhd informed all present that his maintenance’s scope of work covers service and test run of wet riser system and CO2 system at Block 104 and the monthly charge is RM150. All the fire extinguishers are due for service and they have to send them to Bomba for inspection for renewal of licence at RM30 each. For recording purposes, he was asked to submit a plan from the Bomba and a copy of the Public Liability Insurance Policy.
a) Lift Beautification- Supplier & Cost
The supplier informed all present that the price for stainless steel lift is RM12,000.00 each. To fix with formaica, he has to fix a wooden panel with 19mm plywood and then gum with a layer of formaica on top of the panel. This will cost RM4,000 per lift. It was suggested that he has to come back with another quotation for cost for spraying the lift with cheap paint and expensive paint.
b) Resolution for Bank Guarantee
The resolution for bank guarantee for Tenanga Nasional Berhad has been prepared. At the same time all present agreed that we should transfer the sinking fund of RM976,000 to fixed deposit. Then part of the sinking fund for RM60,000 can be pledged as collateral security deposit for TNB. Adnmin officer was asked to prepare for the resolution for transferring the fund from savings to fixed deposit.
c) Other matter matters:
1. Barrier Broken
The relative of Blk 108-12-01 Mdm Tay Lay Keow has accidentally knocked on the barrier gate. She has agreed to contact Mr. Ooi Eng Hoe for the repair work. The cost for repair is estimated at RM250.00
2. Card Stickers
Council member showed all present the design for the card stickers. All present agreed that he could order the stickers. The cost for the stickers is RM 0.37 each and he has to order 2,000 pcs. for proximity cards and 2,000 pcs. for lift access cards. All present agreed that we shall charge the unit owners at RM1.00 per sticker when they send their cards for verification.
3. Swings for Children’s Playground
The Olympic Sports & Fitness Sdn Bhd has sent in their quotation for children’s playground as follows:-
• 2 seater Swing (PCBF 190) RM 2760.00
• 4 seater Swing (PCBF 191) RM 4600.00
• 2 seater Seasaw (PCBF328) RM 2070.00
• 1 Spring rider (PCBF187) RM 1265,00
• 1 Children seasaw (PCSE 22) RM 2865.00
• The standard installation is RM150.00 per unit. It was suggested that we should get some other quotation as the prices quoted were too high. At the same time it was agreed that we should set a budget of RM5,000 for the swings.
4. Council member suggested that the guards should wear name tags. It was agreed that they should be given official guidelines for their duties. Their supervisors are requested to attend our meeting in order that they are aware of the owners’ complaints and the procedure for using the facilities.
5. Council member has informed all present that one of the residents has offered to sponsor the paint for painting the steel bars at the children’s playground. It was suggested that Por Engineering to quote for workmanship for the painting.
6. It was noted that there is short of 1 cable for the TV for the guardhouse and all present agreed that we should install the cable. The cost is RM1,640 quoted by Unixpower M. E. Engineering.
7. It was suggested that the bags of stone and sand at the entrance of the garbage chute should be removed by lorry which will cost RM 50 per trip. Council member to arrange for the lorry. All agreed that in future other contractors will not be allowed to dispose their renovation garbage there.
8. Regarding the long overdue service charge defaulters, it was suggested that we should send them legal letters and deactivate their cards.
9. The long overdue defaulters are as follows:-
There were 3 applicants for proximity card and two were approved and one was rejected. The two approved applications were as follows:-
• Unit 108-07-11 Mr Tan Chuan Aun
• Unit 104-07-09 Md Rosli Md Sharif
• The rejected application from Mr. Lim Ghee Hooi of Unit 106-08-3A who has owed his parking rental since 08-05-2005 and he has yet to pay for his maintenance fees for July 08 and Sept 08. It was agreed that he has to pay his outstanding carpark rental before his proximity card can be approved.
• All present agreed that the hard core defaulters for long overdue account should be given legal letters. The names were as follows:-
• Unit No Name Amount
• 104-06-11.... Peh Chaw Leong............ RM 4,196.37
• 104-09-08.... Ang Chuan Hong............ RM 2,466.21
• 104-12B-3A... Tan Theng Ong............. RM 2,466.21
• 106-03-05.... Heap Wei Soon............. RM 1,058.80
• 106-3A-03.... Rabiya Binti Abd Kaidr.... RM 1,738.92
• 106-06-02.... Wong Yei Kwong............ RM 1,919.50
• 106-06-03.... Teoh Teik Seng............ RM 4,522.04
• 106-15-02.... Low Kum Yoke.............. RM 2,728.02
• 108-01-01.... Choong Kok Thong.......... RM 1,067.99
• 108-09-11.... Lam Kah Wing.............. RM 8,338.33
• 108-10-10.... Low Phoi San.............. RM 3,790.14
• 108-15-10.... Khor Tatt Ai.............. RM 3,649.71
------------------------------------------------------
• Total: ................................. RM37,942.24
======================================================
10. Status of Auditors
The auditor, Ahmad Abdullah & Goh ,has quoted that their scope of work for reviewing the audited accounts from 1998 to 31st May 2008 will be determined by time cost butl not exceeding RM18,000.00. All present agreed that they must prepare an investigation report so that we can file action against Techware. At the same time, they have to assist PPVE on the correspondence for request of documents for the investigation during the course of their assignments.
11. So far we have received numerous complaints for water seepage from external walls into the units and parking lot numbers different from those specified in the Strata Title. Ii was agreed that we will sort out these issues after the dead line.
12. Brenda and Elaine will be in charge of the coming Lantern Festival on 14-09-2008 and they have to work out the Agenda and submit to the Council Members. It was suggested that only halal food will be served.
The next meeting date will be at 3.00 p.m. on 7th September, 2008 at the MC meeting room.
The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.
Dated this 17th August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Wednesday, September 3, 2008
Lantern Festival - 13th September 2008 7:30pm
Please note that 'pot luck' food must be halal. Thanks.
Monday, August 18, 2008
MINUTES OF THE 20TH PPVE MEETING
Minutes of the 20th MC Meeting held on Sunday, 3rd Aug 2008 at the MC Meeting Room at 3:00 p.m.
Present:
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Chong Mun Choon (Council Member)
Ms. Lim Chooi Pei (Council Member)
Observers :
Mr. Danny Yew (Resident)
Mr. Tan Teng Kar(Resident)
Mr. Tan Eng Hoe(Resident)
Mr. Gertude Soong(Resident)
Mr. Raymond(Resident)
Mr. Benny Yew (Guardian Security)
Ms. Grace Fong (Staff)
Ms. Chia (Staff - minutes recorder)
Absent with apologies :
Ms. Tan Swee Khim (Council Member)
Ms. May Lim Siew Seng (Council Member)
Mr. Tan Chuan Hock (Council Member)
Absent without apologies :
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Gui Soon Hwa (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Ms. Lim Chooi Pei and Mr. Danny Yew.
There were 4 topics in the Agenda viz :
a) Procedure to clamp cars violating House Rules & issue with security entry
b) Status of Auditors
c) Accounting Review
d) Other Matters:
- Festival
- Renovation Rubbish and clearance
- Suggestion for installing swing at children’s playground
- Fish Pond Mini Pump
e) Next Meeting Date
Procedure for Clamping Cars
Mr. Benny of Guardian Securities informed all present that visitors coming in should register their names and given the Visitor’s Pass. After 15 minutes, reminder will be given for another 10 minutes. If the Visitor was not out by then they will clamp the car. For those who parked at the lobby, after the first fifteen min., first notice will be given. A 2nd notice will be given after 15 minutes and after the 2nd notice, clamping will be implemented. At the same time, it was agreed that the present system be deactivated and five proximity card will be given to the guard for visitors entry. Benny will confirm the quantity of cards later. At the same time, it was agreed that the locks should have three sets of keys of which one set to be handed to the admin. Office. The compound for unlocking the clamp is RM50.00 (Ringgit Malaysia Fifty only)
Status of Auditors
It was agreed that we should negotiate with the auditor for a thorough investigation and auditing all the accounts. With the professional advice, we can file and proceed with the claim of car park rentals which doesn’t reflect in the account.
Summary of Accounts for June 2008
The total maintenance charges collected for the month of June were as follows:-
Block 104.......... RM 36,285.12
Block 106.......... RM 25,648.72
Block 108.......... RM 38,784.60
------------------------------------
Total Collection RM 100,718.44
====================
Other Income Received were as follows :-
Rental from Tuition Centre - Sinaran Ceria July 08 - RM 400.00
Rental from Cafetaria July 08 - RM 500.00
Rental from BBQ Pit for July 08 - RM 120.00
Rental from Tennis Court for July 08 - RM 5.00
Rental from Multipurpose hall for July 08 - RM 0.00
Rental from unshaded parking lots for July 08 - RM 2,400.00
Replacement for proximity card for July 08 - RM 280.00
Additional lift access card - RM 150.00
Overdue interest Received from unit owners - RM 2,102.35
--------------------------------------------------------------------
Total : 5,957.35
======================================
Other Matters
1. The “Phor Tor” Festival will be held on 14th August 2008. Notice should be put up to inform the resident and the time will be from 11am to 6p.m.
2. The Latern Festival will be celebrated on 14-09-2008. It was suggested that a subcommittee to setup to organize and it was agreed that Mrs Soong, Elaine and Brenda to be informed to help to organize the festival.
3. Deepvali will be celebrated on Saturday, 01-11-08. It will be on pot luck basis.
4. As for Christmas and New Year it will be celebrated on 31st December, 2008
5. It was noted that the contractors for 108-3A-07 have left their renovation materials at Block 108. PPVE Admin Officer was asked to inform the owner to remove their stones and rubbish soonest possible. It was agreed that refundable renovation deposit of RM2,000 should be imposed so that contractors would not leave their rubbish behind.
6. The suggestion for installation of three swings at children’s playground was agreed by all present. The quotation for the swing will have to be finalized first. Council member to get the quotation.
7. So far we have received 7 complain for water seepage and 5 complain for wrong parking lot. Time frame for water seepage will be one month.
8. It was suggested by residents that the lifts need new face look and it was suggested that we should put wall paper to beautify the lifts. Council member will be in-charged to find ways for beautification of the lifts.
9. PPVE Admin Officer informed all present that Techware have taken back all the office equipment and furniture and a Delivery Order was signed by their representative.
10.We have terminated the Astro agreement and this save the management RM120 per month.
11. The quotation from Prestige Pools for replacement for mini pump for fish pond and repair will cost RM400.00 The maintenance fees for fish pond is RM120 per month.
12. The application for proximity card from Azhar Marzookhy was not approved pending on submission of his strata title for proof of his parking lot no. He has two parking lots only but a car parking lot was created in between the two parking lots. It was agreed that the created parking lot should be chained up.
As for application of proximity card by Gooi Siew Hiang (108-10-07) was approved as she fulfilled the requirement.
The application for proximity card by tenant Chew Jong Hann was approved on condition that the post dated cheques for RM 408.77 dated 30-09-08 should be cleared. If the cheque was dishonoured, then the card will have to be stopped.
The application for lift access card from Tan Cheng Keat (106-03-01),Chua Chee Keong (104-02-07) and Ng Yuu Keng (104-07-09) were approved as they paid their maintenance fees up-to-date and so far no complains were received from other residents.
13. Council member has advised that the rental of car park should be collected on monthly basis until such that the Tenancy Agreement to be signed between PPVE and the tenants for the unshaded parking lots were ready. PPVE Admin Officer to prepare the letter for renewal of the monthly rental tenancy for council member's approval.
14. The rental for BBQ Pit and Multi-Purpose hall can be approved once there are no arrears in maintenance charges.
15. The mc has unanimously agreed that we should take action against Alice for keeing her dog at Villa Emas and bring her dog down to the garden. She has not complying the notice given to her. MC has decided that we should block her proximity card until she give an undertaking or promise to comply with the notice.
Present:
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Chong Mun Choon (Council Member)
Ms. Lim Chooi Pei (Council Member)
Observers :
Mr. Danny Yew (Resident)
Mr. Tan Teng Kar(Resident)
Mr. Tan Eng Hoe(Resident)
Mr. Gertude Soong(Resident)
Mr. Raymond(Resident)
Mr. Benny Yew (Guardian Security)
Ms. Grace Fong (Staff)
Ms. Chia (Staff - minutes recorder)
Absent with apologies :
Ms. Tan Swee Khim (Council Member)
Ms. May Lim Siew Seng (Council Member)
Mr. Tan Chuan Hock (Council Member)
Absent without apologies :
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Gui Soon Hwa (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Ms. Lim Chooi Pei and Mr. Danny Yew.
There were 4 topics in the Agenda viz :
a) Procedure to clamp cars violating House Rules & issue with security entry
b) Status of Auditors
c) Accounting Review
d) Other Matters:
- Festival
- Renovation Rubbish and clearance
- Suggestion for installing swing at children’s playground
- Fish Pond Mini Pump
e) Next Meeting Date
Procedure for Clamping Cars
Mr. Benny of Guardian Securities informed all present that visitors coming in should register their names and given the Visitor’s Pass. After 15 minutes, reminder will be given for another 10 minutes. If the Visitor was not out by then they will clamp the car. For those who parked at the lobby, after the first fifteen min., first notice will be given. A 2nd notice will be given after 15 minutes and after the 2nd notice, clamping will be implemented. At the same time, it was agreed that the present system be deactivated and five proximity card will be given to the guard for visitors entry. Benny will confirm the quantity of cards later. At the same time, it was agreed that the locks should have three sets of keys of which one set to be handed to the admin. Office. The compound for unlocking the clamp is RM50.00 (Ringgit Malaysia Fifty only)
Status of Auditors
It was agreed that we should negotiate with the auditor for a thorough investigation and auditing all the accounts. With the professional advice, we can file and proceed with the claim of car park rentals which doesn’t reflect in the account.
Summary of Accounts for June 2008
The total maintenance charges collected for the month of June were as follows:-
Block 104.......... RM 36,285.12
Block 106.......... RM 25,648.72
Block 108.......... RM 38,784.60
------------------------------------
Total Collection RM 100,718.44
====================
Other Income Received were as follows :-
Rental from Tuition Centre - Sinaran Ceria July 08 - RM 400.00
Rental from Cafetaria July 08 - RM 500.00
Rental from BBQ Pit for July 08 - RM 120.00
Rental from Tennis Court for July 08 - RM 5.00
Rental from Multipurpose hall for July 08 - RM 0.00
Rental from unshaded parking lots for July 08 - RM 2,400.00
Replacement for proximity card for July 08 - RM 280.00
Additional lift access card - RM 150.00
Overdue interest Received from unit owners - RM 2,102.35
--------------------------------------------------------------------
Total : 5,957.35
======================================
Other Matters
1. The “Phor Tor” Festival will be held on 14th August 2008. Notice should be put up to inform the resident and the time will be from 11am to 6p.m.
2. The Latern Festival will be celebrated on 14-09-2008. It was suggested that a subcommittee to setup to organize and it was agreed that Mrs Soong, Elaine and Brenda to be informed to help to organize the festival.
3. Deepvali will be celebrated on Saturday, 01-11-08. It will be on pot luck basis.
4. As for Christmas and New Year it will be celebrated on 31st December, 2008
5. It was noted that the contractors for 108-3A-07 have left their renovation materials at Block 108. PPVE Admin Officer was asked to inform the owner to remove their stones and rubbish soonest possible. It was agreed that refundable renovation deposit of RM2,000 should be imposed so that contractors would not leave their rubbish behind.
6. The suggestion for installation of three swings at children’s playground was agreed by all present. The quotation for the swing will have to be finalized first. Council member to get the quotation.
7. So far we have received 7 complain for water seepage and 5 complain for wrong parking lot. Time frame for water seepage will be one month.
8. It was suggested by residents that the lifts need new face look and it was suggested that we should put wall paper to beautify the lifts. Council member will be in-charged to find ways for beautification of the lifts.
9. PPVE Admin Officer informed all present that Techware have taken back all the office equipment and furniture and a Delivery Order was signed by their representative.
10.We have terminated the Astro agreement and this save the management RM120 per month.
11. The quotation from Prestige Pools for replacement for mini pump for fish pond and repair will cost RM400.00 The maintenance fees for fish pond is RM120 per month.
12. The application for proximity card from Azhar Marzookhy was not approved pending on submission of his strata title for proof of his parking lot no. He has two parking lots only but a car parking lot was created in between the two parking lots. It was agreed that the created parking lot should be chained up.
As for application of proximity card by Gooi Siew Hiang (108-10-07) was approved as she fulfilled the requirement.
The application for proximity card by tenant Chew Jong Hann was approved on condition that the post dated cheques for RM 408.77 dated 30-09-08 should be cleared. If the cheque was dishonoured, then the card will have to be stopped.
The application for lift access card from Tan Cheng Keat (106-03-01),Chua Chee Keong (104-02-07) and Ng Yuu Keng (104-07-09) were approved as they paid their maintenance fees up-to-date and so far no complains were received from other residents.
13. Council member has advised that the rental of car park should be collected on monthly basis until such that the Tenancy Agreement to be signed between PPVE and the tenants for the unshaded parking lots were ready. PPVE Admin Officer to prepare the letter for renewal of the monthly rental tenancy for council member's approval.
14. The rental for BBQ Pit and Multi-Purpose hall can be approved once there are no arrears in maintenance charges.
15. The mc has unanimously agreed that we should take action against Alice for keeing her dog at Villa Emas and bring her dog down to the garden. She has not complying the notice given to her. MC has decided that we should block her proximity card until she give an undertaking or promise to comply with the notice.
The next meeting date will be at 3.00 p.m. on 17th August, 2008 at the MC meeting room.
The 20th MC meeting was adjourned at 6.00 p.m. with a vote of thanks to the chair.
Dated this 3rd August, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
MINUTES OF THE 19TH PPVE MEETING
Minutes of the 19th MC Meeting held on Sunday, 20th July 2008 at the MC Meeting Room at 3:00 p.m.
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. S. Rajendren (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Tan Chuan Hock.
There were 5 topics in the Agenda viz :
a) Issue of Proximity Cards & Parking Lots
b) Status of Auditors
c) Summary of Account for June 2008
d) Other Matters
e) Next Meeting Date
Issue of Proximity Card
Council member proposed that residents should come to the PPVE Admin.Office to verify their cards and printed stickers should be stuck on the cards after verification. The stickers cost RM0.61 each for 1,000 pcs and RM0.36 each for 2,000 pcs. All present agreed and Council member was asked to get sample of the stickers.
Parking Lots
All present agreed that a notice should be put up to inform the owners to check their Strata Title regarding the allocation of parking lot numbers and car park accessory parcel numbers. Some owners have handed in their complaints that their parking lot numbers are different from the car park accessory parcel numbers shown in their Strata Title. Owners are advised to forward their complaints to the Admin. Office.
Status of Auditors
Chairman informed that we should engage the auditor to check the accounts for year 1998 to 2007. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready. All present agreed that we should seek the legal advice of Mr. Rajendren on this matter.
Summary of Accounts for June 2008
The total maintenance charges collected for the month of June were as follows:-
Block 104....... RM 17,548.62
Block 106....... RM 14,252.67
Block 108....... RM 10,618.79
-----------------------------
Total Collection RM 42,420.08
=============================
Other Income Received were as follows :-
Rental from Convenience store (Jan to May 08) RM 2,000.00
Rental from Tuition Centre- Sinaran Ceria (June) RM 400.00
Rental from Cafetarial (June 08) RM 400.00
Rental from BBQ Pit for June 08 RM 280.00
Rental from Tennis Court for June 08 RM 40.00
Rental from Multi purpose hall for June 08 RM 120.00
Rental from unshaded parking lots for June 08 RM 2,400.00
Replacement for proximity card for June 08 RM 70.00
Additional lift access card RM 180.00
Interest Received from saving account RM 914.57
----------------------------------------------------------------------
Total: RM 6,804.57
======================================================================
The expenses for the month of June were as follows:-
Bank Charges RM 7.50
Contract wages for security for June 08 RM 14,568.75
Electricity RM 9,319.05
EPF RM 228.00
Astro bill RM 240.00
Printing & stationery RM 295.30
Postage RM 32.00
Salaries RM 3,800.00
Cleaning of Building RM 9,000.00
Service & maintenance of common area RM 348.00
Service & maintenance of computer software RM 1,267.00
Service & maintenance of electrical RM 283.00
Service & maintenance of swimming pool RM 4,670.00
Service & maintenance of lift RM 3,380.00
SOCSO RM 46.20
Telephone charges RM 162.45
Water bills for June 08 RM 1,050.92
----------------------------------------------------------------------
Total: RM 48,698.17
======================================================================
Other Matters
1. Council member informed all present that the swimming pool lights are in bad condition. It is agreed that we should change the lights to energy saving lights so that we can cut down the consumption of electricity. At the same time, Prestige Pools has agreed that we pay them by monthly installments of RM650.00 each.
2. So far three complaints were received from the residents. Unit owner 108-15-3A complained on water seepage from the external wall into her master bedroom. As the cost will be higher when repair only one unit at a time, all present have agreed that a notice to be put up to inform all the owners who face the same problem to inform the admin. office. We shall get the contractor to quote for the repair work.
The second complaint came from a lady that a Chinese stranger (a man) tried to open her front steel door. When approached by her neighbour, the men replied that he was asked to repair the lock. With this incident, all present agreed that residents should play their role by picking up their guests at the entrance. All the guests coming into the condominium should register at the guard house.
PPVE admin officer informed all present that the roof top of Block B was leaking badly and it was agreed that we should repair immediately as water had seeped through the slabs into the units at the top floor.
3. Council member was requested to come up with the Tenancy Agreement to be signed between PPVE and the tenants of the unshaded parking lots.
The Resolution for Bank Guarantee for TNB for RM 60,000.00 will be discussed during the next meeting.
4. All agreed for the purchase of 2 sets of Polycarbonate Awning Flexible Type at RM800.00 per set from Teik Ping Foundry to be fixed at the barrier gates to protect the residents who are driving in and out during the rainy seasons.
The next meeting date will be at 3.00 p.m. on 3rd August, 2008 at the MC meeting room.
The 19th MC meeting was adjourned at 5.45 p.m.with a vote of thanks to the chair.
Dated this 20th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. S. Rajendren (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Tan Chuan Hock.
There were 5 topics in the Agenda viz :
a) Issue of Proximity Cards & Parking Lots
b) Status of Auditors
c) Summary of Account for June 2008
d) Other Matters
e) Next Meeting Date
Issue of Proximity Card
Council member proposed that residents should come to the PPVE Admin.Office to verify their cards and printed stickers should be stuck on the cards after verification. The stickers cost RM0.61 each for 1,000 pcs and RM0.36 each for 2,000 pcs. All present agreed and Council member was asked to get sample of the stickers.
Parking Lots
All present agreed that a notice should be put up to inform the owners to check their Strata Title regarding the allocation of parking lot numbers and car park accessory parcel numbers. Some owners have handed in their complaints that their parking lot numbers are different from the car park accessory parcel numbers shown in their Strata Title. Owners are advised to forward their complaints to the Admin. Office.
Status of Auditors
Chairman informed that we should engage the auditor to check the accounts for year 1998 to 2007. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready. All present agreed that we should seek the legal advice of Mr. Rajendren on this matter.
Summary of Accounts for June 2008
The total maintenance charges collected for the month of June were as follows:-
Block 104....... RM 17,548.62
Block 106....... RM 14,252.67
Block 108....... RM 10,618.79
-----------------------------
Total Collection RM 42,420.08
=============================
Other Income Received were as follows :-
Rental from Convenience store (Jan to May 08) RM 2,000.00
Rental from Tuition Centre- Sinaran Ceria (June) RM 400.00
Rental from Cafetarial (June 08) RM 400.00
Rental from BBQ Pit for June 08 RM 280.00
Rental from Tennis Court for June 08 RM 40.00
Rental from Multi purpose hall for June 08 RM 120.00
Rental from unshaded parking lots for June 08 RM 2,400.00
Replacement for proximity card for June 08 RM 70.00
Additional lift access card RM 180.00
Interest Received from saving account RM 914.57
----------------------------------------------------------------------
Total: RM 6,804.57
======================================================================
The expenses for the month of June were as follows:-
Bank Charges RM 7.50
Contract wages for security for June 08 RM 14,568.75
Electricity RM 9,319.05
EPF RM 228.00
Astro bill RM 240.00
Printing & stationery RM 295.30
Postage RM 32.00
Salaries RM 3,800.00
Cleaning of Building RM 9,000.00
Service & maintenance of common area RM 348.00
Service & maintenance of computer software RM 1,267.00
Service & maintenance of electrical RM 283.00
Service & maintenance of swimming pool RM 4,670.00
Service & maintenance of lift RM 3,380.00
SOCSO RM 46.20
Telephone charges RM 162.45
Water bills for June 08 RM 1,050.92
----------------------------------------------------------------------
Total: RM 48,698.17
======================================================================
Other Matters
1. Council member informed all present that the swimming pool lights are in bad condition. It is agreed that we should change the lights to energy saving lights so that we can cut down the consumption of electricity. At the same time, Prestige Pools has agreed that we pay them by monthly installments of RM650.00 each.
2. So far three complaints were received from the residents. Unit owner 108-15-3A complained on water seepage from the external wall into her master bedroom. As the cost will be higher when repair only one unit at a time, all present have agreed that a notice to be put up to inform all the owners who face the same problem to inform the admin. office. We shall get the contractor to quote for the repair work.
The second complaint came from a lady that a Chinese stranger (a man) tried to open her front steel door. When approached by her neighbour, the men replied that he was asked to repair the lock. With this incident, all present agreed that residents should play their role by picking up their guests at the entrance. All the guests coming into the condominium should register at the guard house.
PPVE admin officer informed all present that the roof top of Block B was leaking badly and it was agreed that we should repair immediately as water had seeped through the slabs into the units at the top floor.
3. Council member was requested to come up with the Tenancy Agreement to be signed between PPVE and the tenants of the unshaded parking lots.
The Resolution for Bank Guarantee for TNB for RM 60,000.00 will be discussed during the next meeting.
4. All agreed for the purchase of 2 sets of Polycarbonate Awning Flexible Type at RM800.00 per set from Teik Ping Foundry to be fixed at the barrier gates to protect the residents who are driving in and out during the rainy seasons.
The next meeting date will be at 3.00 p.m. on 3rd August, 2008 at the MC meeting room.
The 19th MC meeting was adjourned at 5.45 p.m.with a vote of thanks to the chair.
Dated this 20th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Appreciation & Thumbs Up!
Dear Villa Emas Residents,
PPVE has been officially taken over managing our Villa Emas property since June 2008. Besides the regular complains and issues raised by residents, we would like to hear from you guys to give us some comments. If you feel that so far we have done a good job, please drop us a few lines as well to show your appreciation. Thanks.
PPVE has been officially taken over managing our Villa Emas property since June 2008. Besides the regular complains and issues raised by residents, we would like to hear from you guys to give us some comments. If you feel that so far we have done a good job, please drop us a few lines as well to show your appreciation. Thanks.
Suggestions & Ideas
Dear Villa Emas Resident,
Kindly drop us a line if you have any suggestions or ideas to help us to improve our service. PPVE will review and make Villa Emas a better place for everyone!
Kindly drop us a line if you have any suggestions or ideas to help us to improve our service. PPVE will review and make Villa Emas a better place for everyone!
MINUTES OF THE 18TH PPVE MEETING
Minutes of the 18th MC Meeting held on Sunday, 29th June 2008 at the MC Meeting Room at 3:00 p.m.
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Rajendren.
Below are topics in the Agenda :
a) Issue of Proximity Cards
b) Security Cameras and Proximity Card Charges
c) Status of Auditor
d) Other Matters
e) Next Meeting Date
Before discussion, Mr. Goh, a resident from Blk.B, who suggested on the replacement of the table tennis tables was present at the meeting.
PPVE Admin Officer has obtained the quotations from Young Ones and Cheng Lee as follows :
Cheng Lee RM520.00 per table (Make : Titan) including delivery.
Young Ones RM638.00 per table (Make : Nataku) excluding delivery
RM699.00 per table (Make : Tibhar) excluding delivery
Supplier does not keep stock. Have to order and the price might go up.
Council member requested Mr. Goh to get his quotations for discussion in the next meeting.
Issue of Proximity Card
We received a letter from Dato’ Low Eng Keong’s mother, Madam Lau Siew Lan, requesting for a proximity card for her car park tenant. From the list of the unit owners’ Accessory Parcels, council member highlighted that Dato Low has 20 car park lots for his unit at 106-08-06 and 19 car park lots for 106-08-07 and Mdm. Lau has 15 car park lots. We are still waiting for Techware to provide us the certified true copy of the Strata
Titles to update the Strata Title Rolls.
Security Cameras and Proximity Card Charges
A council member was assigned to get the best quotation from Unixpower for the CCTV cameras before we decide on the installation. Council member confirmed that he has checked with our lift contract provider that they will send their technicians to escort the technicians from Unixpower when they are doing the cabling for the CCTV cameras in the lifts.
The issue on proximity cards will be discussed in the next meeting.
Status of Auditor
Council member informed that the manager from Ahmad Abdullah & Goh reported that the accounts documents for year 1998 to 2007 were incomplete. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready.
The annual audit fee of Ahmad Abdullah & Goh will be RM3,000.00
Audit fee for period from year 1998 to 2007 will be RM25,000.00 excluding service tax and other miscellaneous charges.
To appoint an auditor, we need to call for an EGM with the unit owners before making decision.
Other Matters
1. Council member informed all present that our blog has become too transparent that the whole world knows what is happening in Villa Emas. He suggested to summarise our minutes of meetings before putting in the blog.
2. UBS Maintenance Contract – it was agreed by all present that we go for this maintenance contract at RM900.00 per year and Grace to follow up on the arrangement.
3. Council member will follow up with the resolution for the Bank Gurantee for TNB for a total amount of RM60,000.00 TNB needs a Certificate Of Inspection, a Resolution and a Bank Guarantee if we were to deposit a Bank Guarantee with them.
4. PPVE Admin Officer to issue a PO to Prestige Polls upon their confirmation on our request for 5 nos. of under water lights @650.00 each to be paid in 5 instalments of RM650.00 each.
5. Council member presented a full list of the proximity cards and lift access cards issued to residents of Villa Emas from the data he obtained from the PPVE Admin Officer was asked to check through the list and inform on the number of proximity cards and lift access cards held by each unit. We will then get the residents to verify their cards to get the correct data.
6. The Windows of the Multi-Purpose Hall were already repaired.
7. The 3 Clamps were delivered and Benny managed to negotiate with the supplier for free transportation. Our Admn. Office will issue a notice on the notice boards and in the unit owners’ mail boxes that we will start clamping from 01-08-2008.
8. The touch ups on the guard house including the replacement of 1 door are yet to be done. Will get the new handy man to do the job.
9. One of the residents of Blk. C sent in a complaint on dogs barking. Council member asked PPVE Admin Officer to issue a letter to owner of C-09-11 to give him 7 days to send his dog away failing which we will bar his proximity card and lift cards.
10. PPVE Admin Officer is to create a format for Application For Rental Of Car Park Lot.
11. All present agreed that the rental for the Cafetaria to be paid by the new operator will be RM500.00 with discounts given to the staff, security guards and all the workers working in Villa Emas.
The 18th MC meeting was adjourned at 6:15 p.m.with a vote of thanks to the chair.
Dated this 14th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Tan Swee Kim (Council Member)
The meeting was called to order at 3:00 p.m. by the Chairman.
1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Rajendren.
Below are topics in the Agenda :
a) Issue of Proximity Cards
b) Security Cameras and Proximity Card Charges
c) Status of Auditor
d) Other Matters
e) Next Meeting Date
Before discussion, Mr. Goh, a resident from Blk.B, who suggested on the replacement of the table tennis tables was present at the meeting.
PPVE Admin Officer has obtained the quotations from Young Ones and Cheng Lee as follows :
Cheng Lee RM520.00 per table (Make : Titan) including delivery.
Young Ones RM638.00 per table (Make : Nataku) excluding delivery
RM699.00 per table (Make : Tibhar) excluding delivery
Supplier does not keep stock. Have to order and the price might go up.
Council member requested Mr. Goh to get his quotations for discussion in the next meeting.
Issue of Proximity Card
We received a letter from Dato’ Low Eng Keong’s mother, Madam Lau Siew Lan, requesting for a proximity card for her car park tenant. From the list of the unit owners’ Accessory Parcels, council member highlighted that Dato Low has 20 car park lots for his unit at 106-08-06 and 19 car park lots for 106-08-07 and Mdm. Lau has 15 car park lots. We are still waiting for Techware to provide us the certified true copy of the Strata
Titles to update the Strata Title Rolls.
Security Cameras and Proximity Card Charges
A council member was assigned to get the best quotation from Unixpower for the CCTV cameras before we decide on the installation. Council member confirmed that he has checked with our lift contract provider that they will send their technicians to escort the technicians from Unixpower when they are doing the cabling for the CCTV cameras in the lifts.
The issue on proximity cards will be discussed in the next meeting.
Status of Auditor
Council member informed that the manager from Ahmad Abdullah & Goh reported that the accounts documents for year 1998 to 2007 were incomplete. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready.
The annual audit fee of Ahmad Abdullah & Goh will be RM3,000.00
Audit fee for period from year 1998 to 2007 will be RM25,000.00 excluding service tax and other miscellaneous charges.
To appoint an auditor, we need to call for an EGM with the unit owners before making decision.
Other Matters
1. Council member informed all present that our blog has become too transparent that the whole world knows what is happening in Villa Emas. He suggested to summarise our minutes of meetings before putting in the blog.
2. UBS Maintenance Contract – it was agreed by all present that we go for this maintenance contract at RM900.00 per year and Grace to follow up on the arrangement.
3. Council member will follow up with the resolution for the Bank Gurantee for TNB for a total amount of RM60,000.00 TNB needs a Certificate Of Inspection, a Resolution and a Bank Guarantee if we were to deposit a Bank Guarantee with them.
4. PPVE Admin Officer to issue a PO to Prestige Polls upon their confirmation on our request for 5 nos. of under water lights @650.00 each to be paid in 5 instalments of RM650.00 each.
5. Council member presented a full list of the proximity cards and lift access cards issued to residents of Villa Emas from the data he obtained from the PPVE Admin Officer was asked to check through the list and inform on the number of proximity cards and lift access cards held by each unit. We will then get the residents to verify their cards to get the correct data.
6. The Windows of the Multi-Purpose Hall were already repaired.
7. The 3 Clamps were delivered and Benny managed to negotiate with the supplier for free transportation. Our Admn. Office will issue a notice on the notice boards and in the unit owners’ mail boxes that we will start clamping from 01-08-2008.
8. The touch ups on the guard house including the replacement of 1 door are yet to be done. Will get the new handy man to do the job.
9. One of the residents of Blk. C sent in a complaint on dogs barking. Council member asked PPVE Admin Officer to issue a letter to owner of C-09-11 to give him 7 days to send his dog away failing which we will bar his proximity card and lift cards.
10. PPVE Admin Officer is to create a format for Application For Rental Of Car Park Lot.
11. All present agreed that the rental for the Cafetaria to be paid by the new operator will be RM500.00 with discounts given to the staff, security guards and all the workers working in Villa Emas.
The 18th MC meeting was adjourned at 6:15 p.m.with a vote of thanks to the chair.
Dated this 14th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
MINUTES OF THE 17TH PPVE MEETING
Minutes of the 17th MC Meeting held on Sunday, 22-06-08 at the MC meeting room at 3.00 pm.
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Lim Chooi Pei (Council Member)
Ms. Tan Swee Kim (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Poh Tian (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Phoon Chek Wei (Resident)
MR. Ong Beng Soo (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
The Meeting was called to order at 3.00pm by the Chairman
1 The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
2 The Chairman informed that there were 8 topics in the Agenda viz:
a) Review of last minutes
b) Proximity Card
c) CCTV
d) Status of Auditors
e) Status of Police Report
f) Bank Guarantee for TNB & PBA
g) Other matters
h) Next meeting date
Before discussion on the Agenda, council member introduced one handyman- Mr Tong Lye Choye. Presently he works as part time renovation worker. Thus,he has experience in plumbing and mansonary work. He stays in Farlim and he is willing to work in case of emergency after office hours. All council members agreed to employ Anthony as a service provider as he is more experienced in electrical works and he has contacts for electrical contractors who are able to handle emergencies which are beyond his ability. Grace to call Anthony.
b) Proximity Card
Mr. Chong from Crescentech briefed all present regarding the use of proximity cards. The brand of the existing card is Motorola and the card is on life guarantee if it is not broken or damaged. All the data in the system can be printed out and he is willing to show us how to do it.
Council member suggested to revamp & re-generate all the cards in the existing system. Council member also suggested that we revamp the cards and issue new ones. Mr. Chong informed that we can apply any one of the suggestions. To save cost, he suggested to revamp and re-generate the cards although the process is quite tedious.
c) CCTV
Council member informed all present that both quotations are more or less the same. Unix Power suggested that we add 9 units of cameras. 8 units for the
lifts, 1 unit for gym, I infrarayed camera for swimming pool, and a TV at the guardhouse. The total cost for 11 unit is RM 21,300 and this doesn't include the cost for the upgrading of the present 3 units. Currently, two channels are out of order, one at block A, and the other one focusing the car park (for one of the resident). Council member suggested to remove the camera focusing on the resident's car and use it for other places. One resident suggested that we should install censor lights at the lifts.
On the discussion regarding the focusing of the camera at the guard house, all agreed that we should focus on the car's number plate. Council member showed some photos on ideas of cameras at other apartments in Kuala Lumpur. Council member also request to ask Unix Power to give us a final quotation for further discussion.
d) Status of Auditor
Council member informed all present that Miss Lim from Messrs Ahmad Abdullah & Goh will come on Monday for investigation on sinking fund , rental of carparks and accounts. PPVE Admin Officer to show her all the books and files.
e) Status of Police Report
Council member asked Admin Officer to get the hand phone number of Sgt Azmi. He will write to him since no action has been taken so far.
f) Bank Guarantee for TNB & PBA
All present agreed to pay TNB deposits by Bank Guarantee and the total is RM 60,000. As for the PBA deposits we have to pay by cheques as they don't accept bank guarantee.
g) Other matters:-
PPVE Admin Officer has informed Miss Lim regarding the use of multi purpose hall but so far she has not turn up. One resident informed all present that some residents are still using the multi purpose hall free of charge at night and without the conscent of the Council Members. PPVE Admin Officer has given a carbon copy of the Notice to the Supervisor of the security guards and advised them that the MPH is temporary closed for some repair work to be done to the windows. Council member said he will talk to the guards again. Sam to get quotation to repair the windows of the MPH.
All present agreed that notice should be put up regarding the new rulings. The charges for multi purpose hall is RM20 from 9am to 5pm. And RM30 from 5pm to 10 pm for the use for actvities. Effective from 1st August, illegal parking will have to pay RM 50 for unlocking the clamp from the vehicle.
PPVE Admin Officer to follow up with the Notice and e-mail the draft to all council members.
Signages - Banny informed that the cost is RM 200 each. Council member will decide on the signs for the clamps.
Council member informed PPVE Admin Officer to refer 'admin and office matters' to related council member for advice and confirmation.
The council members in charge of the respective areas can also give their instructions to Grace to order things if they feel reasonable and they will be responsible for such instructions.
Complaints received
Mr Goh Peng Leng has complained on the condition of the table tennis tables. Council member suggested that we should reply to him and asked him to get quotation for the tables. At the same time to inform him that the ping pong sessions will be suspended for the time being.
Mdm Tan Poh Suan has requested for a letter from the Council Members to allow her to park her car without proximity card during her husband's
absence. Council member rejected her request as we have to strictly enforce the House Rules on car parking.
Council member informed all present that about 20 police officers from the Queensbay Police Station will be using the multi purpose hall for the OCPD's
meeting. Mr Benny offered to supply them with tables and chairs. All agreed to let them use the hall free of charge.
All agreed that refreshment for the Council Members' meetings to be paid by petty cash.
Council member also informed that RC will donate all notice boards to the admin.office.
The 17th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 22th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Lim Chooi Pei (Council Member)
Ms. Tan Swee Kim (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Poh Tian (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Phoon Chek Wei (Resident)
MR. Ong Beng Soo (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)
Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
The Meeting was called to order at 3.00pm by the Chairman
1 The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
2 The Chairman informed that there were 8 topics in the Agenda viz:
a) Review of last minutes
b) Proximity Card
c) CCTV
d) Status of Auditors
e) Status of Police Report
f) Bank Guarantee for TNB & PBA
g) Other matters
h) Next meeting date
Before discussion on the Agenda, council member introduced one handyman- Mr Tong Lye Choye. Presently he works as part time renovation worker. Thus,he has experience in plumbing and mansonary work. He stays in Farlim and he is willing to work in case of emergency after office hours. All council members agreed to employ Anthony as a service provider as he is more experienced in electrical works and he has contacts for electrical contractors who are able to handle emergencies which are beyond his ability. Grace to call Anthony.
b) Proximity Card
Mr. Chong from Crescentech briefed all present regarding the use of proximity cards. The brand of the existing card is Motorola and the card is on life guarantee if it is not broken or damaged. All the data in the system can be printed out and he is willing to show us how to do it.
Council member suggested to revamp & re-generate all the cards in the existing system. Council member also suggested that we revamp the cards and issue new ones. Mr. Chong informed that we can apply any one of the suggestions. To save cost, he suggested to revamp and re-generate the cards although the process is quite tedious.
c) CCTV
Council member informed all present that both quotations are more or less the same. Unix Power suggested that we add 9 units of cameras. 8 units for the
lifts, 1 unit for gym, I infrarayed camera for swimming pool, and a TV at the guardhouse. The total cost for 11 unit is RM 21,300 and this doesn't include the cost for the upgrading of the present 3 units. Currently, two channels are out of order, one at block A, and the other one focusing the car park (for one of the resident). Council member suggested to remove the camera focusing on the resident's car and use it for other places. One resident suggested that we should install censor lights at the lifts.
On the discussion regarding the focusing of the camera at the guard house, all agreed that we should focus on the car's number plate. Council member showed some photos on ideas of cameras at other apartments in Kuala Lumpur. Council member also request to ask Unix Power to give us a final quotation for further discussion.
d) Status of Auditor
Council member informed all present that Miss Lim from Messrs Ahmad Abdullah & Goh will come on Monday for investigation on sinking fund , rental of carparks and accounts. PPVE Admin Officer to show her all the books and files.
e) Status of Police Report
Council member asked Admin Officer to get the hand phone number of Sgt Azmi. He will write to him since no action has been taken so far.
f) Bank Guarantee for TNB & PBA
All present agreed to pay TNB deposits by Bank Guarantee and the total is RM 60,000. As for the PBA deposits we have to pay by cheques as they don't accept bank guarantee.
g) Other matters:-
PPVE Admin Officer has informed Miss Lim regarding the use of multi purpose hall but so far she has not turn up. One resident informed all present that some residents are still using the multi purpose hall free of charge at night and without the conscent of the Council Members. PPVE Admin Officer has given a carbon copy of the Notice to the Supervisor of the security guards and advised them that the MPH is temporary closed for some repair work to be done to the windows. Council member said he will talk to the guards again. Sam to get quotation to repair the windows of the MPH.
All present agreed that notice should be put up regarding the new rulings. The charges for multi purpose hall is RM20 from 9am to 5pm. And RM30 from 5pm to 10 pm for the use for actvities. Effective from 1st August, illegal parking will have to pay RM 50 for unlocking the clamp from the vehicle.
PPVE Admin Officer to follow up with the Notice and e-mail the draft to all council members.
Signages - Banny informed that the cost is RM 200 each. Council member will decide on the signs for the clamps.
Council member informed PPVE Admin Officer to refer 'admin and office matters' to related council member for advice and confirmation.
The council members in charge of the respective areas can also give their instructions to Grace to order things if they feel reasonable and they will be responsible for such instructions.
Complaints received
Mr Goh Peng Leng has complained on the condition of the table tennis tables. Council member suggested that we should reply to him and asked him to get quotation for the tables. At the same time to inform him that the ping pong sessions will be suspended for the time being.
Mdm Tan Poh Suan has requested for a letter from the Council Members to allow her to park her car without proximity card during her husband's
absence. Council member rejected her request as we have to strictly enforce the House Rules on car parking.
Council member informed all present that about 20 police officers from the Queensbay Police Station will be using the multi purpose hall for the OCPD's
meeting. Mr Benny offered to supply them with tables and chairs. All agreed to let them use the hall free of charge.
All agreed that refreshment for the Council Members' meetings to be paid by petty cash.
Council member also informed that RC will donate all notice boards to the admin.office.
The 17th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 22th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
Monday, June 23, 2008
MINUTES OF THE 16TH PPVE MEETING
Minutes of the 16th MC Meeting held on Sunday, 15-06-08 at the MC meeting room at 3.00pm.
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Sam Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Miss Khoo Cheng Ean :- Resident (104-11-08)
Mr. Lim Ghee Hooi :- Resident (106-08-3A)
Mr. Raymond :- Resident (104-05-01)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Absent without Apologies:-
Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Chairman thanked all present for attending the meeting.
The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
The Chairman informed that there were 8 topics in the Agenda viz:
a) CCTV
b) Police Report
a) Security:- Status of police report
b) Illegal Parking Notice
c) Status of Auditors
d) Bank Guarantee for TNB & PBA
e) Other matters
f) Next meeting date
Before discussion on the Agenda, Mr. Sam Teoh introduced two JKR workers for handyman's job. They quotated their wages as RM750 each person. One of them will work from 9am to 2pm and the other one from 2pm to 6pm. For emergency call after working hours, they will charge extra at hourly rate. Mr. Rajendren inform them that we will decide later.
a) CCTV- Mr. Goh from Unix Power advice that we should used back the old system although it is a mixture 2 functions. Mr. Rajendren asked Mr. Goh whether he is confident of supplying the cards which can be used for both, the lift and the barrier. At the same time, he was asked to show sample of his card together with his quotation as soon as possible. As for the printing of the cards, Those with colours will cost RM4 each and black and white is RM1 each. The existing supplier did not turn up for the meeting today. The six cameras are workable but not functionning well. According to Mr.Goh, it all depends on the numbers of camera we will be using. The present database can saved up to 2 or 3 weeks for six channels. We can use up to 16 channels but we have to update the hardisk. He then introduced different kinds of cameras ranging from RM300.00 to RM1200.00 with different functions at different locations. Mr. Gary informed him that we need the basic system only and location of cameras will be decided at a later stage. Mr. Gary informed council members that RC have donated their Haier 24" TV to the admn. office for CCTV use.
b) Status of police report:- Benny has handed over the CD to the police at Queensbay. Up-to-date, no action has been taken by the police officers. After reading over the police report , Mr. Rajendren requested Mr. Tan Chuan Hock to get a confirmation letter from Unix Power to confirm that the present CCTV is in working condition. At the same time, he asked Grace to phone up the officer in charge-Sgt Azmi and to follow up.
c) Status of Auditor: - Messrs. Yeang & Co has quoated their audit fees as RM1500. Mr. Rajendren informed all present that Miss Lee of Ahmad Abdullah & Goh will attend the meeting on 22-6-08 and brief us their opinion regarding sinking fund and management fund. Mr. Rajendren has informed all present that under strata title act Section 46 , we should deposit the sinking fund of RM976,000.00 to fixed deposit to earn interest. At the moment our savings account balance is RM 1,072,710.00 and all council members have agreed that we transferred RM 976,000.00 to deposit as special fund. The balance of RM 46,710 in the savings account and the balance of RM70,517.60 in the current account will have to deposit into fixed fixed deposit for three months. Before action can be taken, we have to take into consideration the bank guarantee for PBA and TNB. The current account fund balance consists of collections of service charges and miscellaneous income of RM20,515.20 and RM50,000.00 from total amount handed over by Techware Properties Sdn Bhd.
d) Bank Guarantee for TNB and PBA: Mr. Rajendren suggested that we should confirm the exact deposits for electricity and water before he can prepare the resolution for bank guarantee. Miss Chia promised to see them on Monday and report at the next meeting.
e) Other matters:-
Mr. Lim Ghee Hooi, resident of 106-08-3A attended the meeting to ask for waiver of his overdue interest of RM272.10 but all present disagreed with his request. Finally, he paid up all the charges due from him, a total amount of RM6,218.17 .
Miss Khoo Cheng Ean, resident of 104-11-08 request for free use of the multi purpose hall on every Tuesday and Friday from 9a.m. to 11a.m to practice their dances. But all the council members did not accede to her request as seven members of her team are outsiders and only three are residents of Villa Emas. Mr Sam Teoh proposed that we should charge rental for the use of the multi purpose hall at a flat rate of RM20 perhour for the use for activities from 9a.m. to 5p.m. and RM30 per hour from 5p.m. to 10p.m. As for the use for functions from 9a.m. to 3p.m. and from 4.30p.m. to 10:30 pm, they will be charged rental of RM150 and deposit of RM200 according to the exising rules regulations. No deposit is required for using the hall on hourly rates for activities. All council members agreed to the above proposal.
The lock for a few indows of the multi purpose hall were damaged by the residents. All agreed that we should ask the locksmith to repair them so that unauthorised residents are not allowed to use the hall anytime they like.
Regarding the purchase of office equipments, Mr. Gary agreed that Grace will handle the purchase. Grace confirmed that DSOP had agreed to reduce their quotation for the 8 sets of filing pockets to RM13.00 per set.
Mr. Gary and Mr. Rajendren agreed to the suggestion by Grace for payments made to Prestige Pools, Watchzone Autogate, Alliance Copiers and Petty cash. The present Cafetaria has submitted her quotation for cafetaria for approval and Mr. Rajendren has agreed that her contract will be from 1st June 2008 to 31st December, 2008. The rental and her prices for the menu will be discussed at the next meeting.
Mr. Danny Yew suggested that we should put up notices up to remind the residents that after the due date 21st June 2008, we will gum the notices on the windscreen of the cars for illegal parking.
Mr. Benny of Guardian Security showed all present the catalogue of clamps. All the council members agreed to purchase 3 unit clamps at RM600.00 each. The delivery date is one month upon confirmation. All council members agreed that the compound for unlock of the clamp is at the flat rate of RM50.00.
Grace is to ask for quotation for 1 pc. "No Proximity Card, No Entry" sign and 6 pcs. "No livestock allowed…." sign.
Mr. Gary & Mr. Danny Yew to check and confirm the number of unshaded parking lots.
f) Next Meeting date: The next meeting date will be at 3p.m. on 22nd June, 2008 at the MC meeting room.
The 16th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 15th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Sam Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Miss Khoo Cheng Ean :- Resident (104-11-08)
Mr. Lim Ghee Hooi :- Resident (106-08-3A)
Mr. Raymond :- Resident (104-05-01)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Absent without Apologies:-
Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Chairman thanked all present for attending the meeting.
The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
The Chairman informed that there were 8 topics in the Agenda viz:
a) CCTV
b) Police Report
a) Security:- Status of police report
b) Illegal Parking Notice
c) Status of Auditors
d) Bank Guarantee for TNB & PBA
e) Other matters
f) Next meeting date
Before discussion on the Agenda, Mr. Sam Teoh introduced two JKR workers for handyman's job. They quotated their wages as RM750 each person. One of them will work from 9am to 2pm and the other one from 2pm to 6pm. For emergency call after working hours, they will charge extra at hourly rate. Mr. Rajendren inform them that we will decide later.
a) CCTV- Mr. Goh from Unix Power advice that we should used back the old system although it is a mixture 2 functions. Mr. Rajendren asked Mr. Goh whether he is confident of supplying the cards which can be used for both, the lift and the barrier. At the same time, he was asked to show sample of his card together with his quotation as soon as possible. As for the printing of the cards, Those with colours will cost RM4 each and black and white is RM1 each. The existing supplier did not turn up for the meeting today. The six cameras are workable but not functionning well. According to Mr.Goh, it all depends on the numbers of camera we will be using. The present database can saved up to 2 or 3 weeks for six channels. We can use up to 16 channels but we have to update the hardisk. He then introduced different kinds of cameras ranging from RM300.00 to RM1200.00 with different functions at different locations. Mr. Gary informed him that we need the basic system only and location of cameras will be decided at a later stage. Mr. Gary informed council members that RC have donated their Haier 24" TV to the admn. office for CCTV use.
b) Status of police report:- Benny has handed over the CD to the police at Queensbay. Up-to-date, no action has been taken by the police officers. After reading over the police report , Mr. Rajendren requested Mr. Tan Chuan Hock to get a confirmation letter from Unix Power to confirm that the present CCTV is in working condition. At the same time, he asked Grace to phone up the officer in charge-Sgt Azmi and to follow up.
c) Status of Auditor: - Messrs. Yeang & Co has quoated their audit fees as RM1500. Mr. Rajendren informed all present that Miss Lee of Ahmad Abdullah & Goh will attend the meeting on 22-6-08 and brief us their opinion regarding sinking fund and management fund. Mr. Rajendren has informed all present that under strata title act Section 46 , we should deposit the sinking fund of RM976,000.00 to fixed deposit to earn interest. At the moment our savings account balance is RM 1,072,710.00 and all council members have agreed that we transferred RM 976,000.00 to deposit as special fund. The balance of RM 46,710 in the savings account and the balance of RM70,517.60 in the current account will have to deposit into fixed fixed deposit for three months. Before action can be taken, we have to take into consideration the bank guarantee for PBA and TNB. The current account fund balance consists of collections of service charges and miscellaneous income of RM20,515.20 and RM50,000.00 from total amount handed over by Techware Properties Sdn Bhd.
d) Bank Guarantee for TNB and PBA: Mr. Rajendren suggested that we should confirm the exact deposits for electricity and water before he can prepare the resolution for bank guarantee. Miss Chia promised to see them on Monday and report at the next meeting.
e) Other matters:-
Mr. Lim Ghee Hooi, resident of 106-08-3A attended the meeting to ask for waiver of his overdue interest of RM272.10 but all present disagreed with his request. Finally, he paid up all the charges due from him, a total amount of RM6,218.17 .
Miss Khoo Cheng Ean, resident of 104-11-08 request for free use of the multi purpose hall on every Tuesday and Friday from 9a.m. to 11a.m to practice their dances. But all the council members did not accede to her request as seven members of her team are outsiders and only three are residents of Villa Emas. Mr Sam Teoh proposed that we should charge rental for the use of the multi purpose hall at a flat rate of RM20 perhour for the use for activities from 9a.m. to 5p.m. and RM30 per hour from 5p.m. to 10p.m. As for the use for functions from 9a.m. to 3p.m. and from 4.30p.m. to 10:30 pm, they will be charged rental of RM150 and deposit of RM200 according to the exising rules regulations. No deposit is required for using the hall on hourly rates for activities. All council members agreed to the above proposal.
The lock for a few indows of the multi purpose hall were damaged by the residents. All agreed that we should ask the locksmith to repair them so that unauthorised residents are not allowed to use the hall anytime they like.
Regarding the purchase of office equipments, Mr. Gary agreed that Grace will handle the purchase. Grace confirmed that DSOP had agreed to reduce their quotation for the 8 sets of filing pockets to RM13.00 per set.
Mr. Gary and Mr. Rajendren agreed to the suggestion by Grace for payments made to Prestige Pools, Watchzone Autogate, Alliance Copiers and Petty cash. The present Cafetaria has submitted her quotation for cafetaria for approval and Mr. Rajendren has agreed that her contract will be from 1st June 2008 to 31st December, 2008. The rental and her prices for the menu will be discussed at the next meeting.
Mr. Danny Yew suggested that we should put up notices up to remind the residents that after the due date 21st June 2008, we will gum the notices on the windscreen of the cars for illegal parking.
Mr. Benny of Guardian Security showed all present the catalogue of clamps. All the council members agreed to purchase 3 unit clamps at RM600.00 each. The delivery date is one month upon confirmation. All council members agreed that the compound for unlock of the clamp is at the flat rate of RM50.00.
Grace is to ask for quotation for 1 pc. "No Proximity Card, No Entry" sign and 6 pcs. "No livestock allowed…." sign.
Mr. Gary & Mr. Danny Yew to check and confirm the number of unshaded parking lots.
f) Next Meeting date: The next meeting date will be at 3p.m. on 22nd June, 2008 at the MC meeting room.
The 16th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 15th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
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