MINUTES OF THE 23rd PPVE MEETING

23rd MC Meeting held on Sunday, 7th Sept 2008 at the MC Meeting Room at 3:00 p.m.

Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member

Observers:
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Mr. Benny Yew - Guardian Security
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)

Absent with apologies:
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member

Absent without apologies:
Mr. Sam Teoh Seng Hoe - Council Member

The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by and seconded by council member.

There were 7 topics in the Agenda:
a) Review collections v/s Payments over the last 3 months less the amount to put into FD and Operating Cash At Hand
b) Lantern Festival
c) Card System-Procedure – Proximity Card and Lift Access Card
d) Car Parking Lots – to re-draw lines and numbers
e) Concern On Car Park that collapsed during OC
f) Other Matters:- Review Complaints
g) Next Meeting Date

Before discussing on the agenda, Guardian Security was asked to find out the Pro Guard System and proposal for security guards’ clocking and to suggest on the clocking points. All present agreed that the no parking stones should be disposed off and the fine for clamping for 24 hrs remains RM50.00. The switch at the guard house for monitoring cars without proximity card should be disconnected. The guards will have to record on their record books for cars coming in and out of Villa Emas. On Tuesday, 2nd September, 10 cards were issued to Benny for controlling cars coming in for tuition, vendors and school buses.

a) Review Collections v/s Payments over last 3 months The Collections and payments were as follows:-

Month...............Collections...Payments......Balance
Jun 08 (s/charges)... 42,420.08
Jun 08 misc income.... 7,080.00....8,382.80.. 41,117.28
Jul 08 (s/charges).. 101,627.74...60,185.55.. 41,442.19
Aug 08 (s/charges)... 29,458.50...88,592.20..(59,133.70)
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Total:...............180,586.32..157,160.55.. 23,425.77
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Sinking fund received from Techware.....976,000.00
Deposit for service charge..............146,700.00
Total amount rec’d from Techware..... 1,122,700.00
Collections recd-June to Aug 08........ 180,586.32
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Subtotal:.............................1,303,286.32
Less payments made..................... 157,160.55
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Balance as per cash book............. 1,146,125.77
Less transfer fund to PBB Saving..... 1,072,700.00*
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Balance as per PBB current account...... 73,425.77
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PBB savings account:
Misc income received:.............July 08......... Aug 08
Rental tuition centre..............400.00......... 400.00
Rental Cafetaria...................500.00......... 500.00
Rental BBQ pit.................... 120.00......... 160.00
Rental Tennis Court................. 5.00........... 0.00
Rental unshaded car parking lot..2,400.00....... 2,000.00
Replacement proximity cards....... 280.00......... 280.00
Additional lift access cards.......150.00......... 120.00
Compound recd from clamping......... 0.00......... 200.00
---------------------------------------------------------
Subtotal:....................... 3,855.00....... 3,660.00
Transfer fund PBB curr ac... 1,072,700.00 *......... 0.00
Balance b/f :- (from July 08)............... 1,077,479.57**
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Balance PBB saving ac....... 1,077,479.57**..1,081,139.57
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b) Lantern Festival The lantern festival will be held on 13th September, 2008 at 7.30pm. at BBQ Pit and garden. All residents are encouraged to join the festival and to bring in halal food for pot luck. Our residents Ms Brenda and Miss Elaine are in charge of the organizing of the lantern festival.

c) Card System ProcedureAll residents using the sauna and gym will have to use the lift cards and proximity cards for entrance.

d) CarparkIt was suggested that all the lines and numbers of the parking lots to be re-drawn as most of them have faded.

e) Concern On Carpark that collapse during OC. All present agreed that we should seek legal advice and opinion from another lawyer pertaining to this matter. It was suggested that we should write to Majlis Perbadaran Pulau Pinang and then cc to Chief Minister concerning the issue of the OC without the collapsed underground car park.

f) Other matters. All accepted the resignation of Ms Lim Chooi Pei as council member. Mr. Danny Yew is appointed to be council member in place of Ms Lim Chooi Pei.

There were 3 applications for lift access card and 6 applications for proximity card and they were all approved since they fulfilled all the requirements.


The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.

Dated this 17th August, 2008

By order of PERBADANAN PENGURUSAN VILLA EMAS

CHAIRMAN