MINUTES OF THE 12TH PPVE MEETING

Minutes of the 12th MC Meeting held on Wednesday, 21-05-08 at the MC meeting room at 8.30 pm.

Present:
Mr. Gary Teh Tuan Hock- Chairman (108-3A-05)012-4920852
Mr. S. Rajendren - Legal Advisor (108-10-3A)012-4215544
Mr. Sam Teoh Seng Hoe - Secretary (108-10-03)016-4133462
Mr. Gui Soon Hwa - Council Member (104-08-3A)012-5289486
Mr. Chong Mun Choon - Council Member (108-3A-10)016-4826716
Ms. Tan Swee Khim - Council Member (106-15-3A)012-4722892
Ms. Lim Chooi Pei - Council Member (106-10-05)012-4281437
Mr. Tan Chuan Hock - Council Member (104-08-11)012-4313932
Mr. Danny Yew - 108-07-06
Mr. Tan Eng Hoe - 106-02-3A
Mr. Phoon Chek Wei - 104-03-02
Mr. Seah Heong Koon - 104-01-03
Mr. Khoo Cheng Teik - 108-02-12

Absent with Apologies:
Ms. May Lim Seiw Seng - Council Member (108-03-03)016-4561373

The Meeting was called to order at 8.30 pm. by the Chairman.

The Chairman thanked all present for attending this meeting. He then informed the meeting that he proposed to discuss 3 topics, viz:

a) MS Elevator/Inspection by competent Electrical Engineer.

b) Resolution: Savings and Current Account.

c) Other matters.

a) M/S Elevators. Monthly fee for service under general insurance is Rm2,460.00 per month(corrected from Rm2,640.00 in 11th MC minutes). However, for comprehensive insurance the cost is Rm6,582.40 per month. For the present, MC decided to stick to general insurance.

Regarding the services of a competent Electrical Engineer per inspection at Rm150.00 per month by Saw Ewe Leong Electrical Servicing & Supervision, Mr. Rajendren will check whether this is a statutory requirement and will revert back to MC.

b) A Resolution requiring all MC Council Members to sign for operating a savings account and current account was effected during the proceedings. Mr. Gary Teh informed the MC that the current account no. is 3147212726.

He also informed that a blog page has been created by Mr. Tan Chuan Hock which can be used by all Villa Emas residents. The blog page is: http://villaemas-ppve.blogspot.com The office email is: villaemas.admin@gmail.com

c) Other matters:

i) Ms Grace requested to have a savings box in the office. She also informed that her authorization on petty cash transaction is Rm300.00. The petty cash would remain at Rm1000.00.

ii) MC discussed and appointed Council Members to be in charge of the various services with assistant/s. The list will be compiled by Mr. Sam Teoh and displayed for information.

iii) On the request for an accounts clerk to assist Grace, the MC was informed that Ms. Chia Poh Choo @ Julia Chia has been appointed with a salary of Rm1,300.00 per month on a year to year contract. She will have Friday off and other conditions will be similar to contract of Ms. Grace. She will attend MC meeting with Ms. Grace and be responsible for taking minutes.

iv) Mr. Rajendren reported that the landscaping contractor has agreed to a new contract for a lower price of Rm3,300.00 per month(from Rm3,500.00)

v) Mr. Tan Chuan Hock was officially proposed by Mr. Sam Teoh and unanimously appointed as a Council Member(replacing Mr. Lee Cheng Yew). He briefed MC on two UBS systems for the office. He also informed that of the 7 cameras of CCTV 2 are not functioning. They are controlled at office and connected to guard house.

Other matters discussed in previous meetings and still pending are:

On other matters, the problem of leaking at some units/corridors was highlighted by the secretary and Mr. Rajendren. This will be discussed further.

A) Proposed additional carparks at open field area

There was a general discussion on this subject on how best to improve the present situation following our meeting with YB Wong Mun Hoe together with the YDP MPPP late last year. A few proposals from Mr. Lee Cheng Yew, Mr. S. Rajendren, Ms. May Lin and the Secretary were discussed. After the pros and cons were elaborated, the Chairman summarized the following agreed course of action we should take:

a) Erect an entrance/exit ramp at the edge of present public area and field. Paint ‘NO PARKING’ markings at this area to facilitate traffic movement in/out.

b) Cut grass and trim tree branches in the field and create parking lots by either pegging ropes or using black engine oil.

c) Erect ‘NO PARKING’ signboards along the entrance service road side next to field. It is proposed to erect on the walkway 1no. at each end and 1no. in the middle(total 3 no.).

d) Locate the existing mobile guardhouse to the no-parking side with instructions to guards to monitor the no-parking procedure.

e) Erect a chainlink fence around the field area(4ft. high). This can be implemented later.

The course of action above will ensure a smooth 2-way traffic flow as well as create additional carparks(70-100) for residents.

Insurance- Not discussed

TNB and PBA Deposit – Not discussed.

Other matters –

The following proposals brought up in the previous meeting were deferred as it was getting late:

(a) Mr. Sam Teoh highlighted the Notice by Techware on 25-04-07 on the increase in rental for the tennis courts, BBQ pit and Multi Purpose Hall. He proposed that we revert to the status quo before the increase. Mr. Rajendren agreed to the status quo but as it was very late it was suggested that the MC discuss the matter at the next meeting.

The 12th MC Meeting was adjourned at 11.30pm.with a vote of thanks to the Chair.

It was decided that the next meeting will be on 28-05-08 Wed. 8.30pm. at the meeting room.



Dated this 21st day of May, 2008.





By Order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY TEOH SENG HOE, SAM
CHAIRMAN SECRETARY