Minutes of the 16th MC Meeting held on Sunday, 15-06-08 at the MC meeting room at 3.00pm.
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Sam Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Miss Khoo Cheng Ean :- Resident (104-11-08)
Mr. Lim Ghee Hooi :- Resident (106-08-3A)
Mr. Raymond :- Resident (104-05-01)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Absent without Apologies:-
Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Chairman thanked all present for attending the meeting.
The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.
The Chairman informed that there were 8 topics in the Agenda viz:
a) CCTV
b) Police Report
a) Security:- Status of police report
b) Illegal Parking Notice
c) Status of Auditors
d) Bank Guarantee for TNB & PBA
e) Other matters
f) Next meeting date
Before discussion on the Agenda, Mr. Sam Teoh introduced two JKR workers for handyman's job. They quotated their wages as RM750 each person. One of them will work from 9am to 2pm and the other one from 2pm to 6pm. For emergency call after working hours, they will charge extra at hourly rate. Mr. Rajendren inform them that we will decide later.
a) CCTV- Mr. Goh from Unix Power advice that we should used back the old system although it is a mixture 2 functions. Mr. Rajendren asked Mr. Goh whether he is confident of supplying the cards which can be used for both, the lift and the barrier. At the same time, he was asked to show sample of his card together with his quotation as soon as possible. As for the printing of the cards, Those with colours will cost RM4 each and black and white is RM1 each. The existing supplier did not turn up for the meeting today. The six cameras are workable but not functionning well. According to Mr.Goh, it all depends on the numbers of camera we will be using. The present database can saved up to 2 or 3 weeks for six channels. We can use up to 16 channels but we have to update the hardisk. He then introduced different kinds of cameras ranging from RM300.00 to RM1200.00 with different functions at different locations. Mr. Gary informed him that we need the basic system only and location of cameras will be decided at a later stage. Mr. Gary informed council members that RC have donated their Haier 24" TV to the admn. office for CCTV use.
b) Status of police report:- Benny has handed over the CD to the police at Queensbay. Up-to-date, no action has been taken by the police officers. After reading over the police report , Mr. Rajendren requested Mr. Tan Chuan Hock to get a confirmation letter from Unix Power to confirm that the present CCTV is in working condition. At the same time, he asked Grace to phone up the officer in charge-Sgt Azmi and to follow up.
c) Status of Auditor: - Messrs. Yeang & Co has quoated their audit fees as RM1500. Mr. Rajendren informed all present that Miss Lee of Ahmad Abdullah & Goh will attend the meeting on 22-6-08 and brief us their opinion regarding sinking fund and management fund. Mr. Rajendren has informed all present that under strata title act Section 46 , we should deposit the sinking fund of RM976,000.00 to fixed deposit to earn interest. At the moment our savings account balance is RM 1,072,710.00 and all council members have agreed that we transferred RM 976,000.00 to deposit as special fund. The balance of RM 46,710 in the savings account and the balance of RM70,517.60 in the current account will have to deposit into fixed fixed deposit for three months. Before action can be taken, we have to take into consideration the bank guarantee for PBA and TNB. The current account fund balance consists of collections of service charges and miscellaneous income of RM20,515.20 and RM50,000.00 from total amount handed over by Techware Properties Sdn Bhd.
d) Bank Guarantee for TNB and PBA: Mr. Rajendren suggested that we should confirm the exact deposits for electricity and water before he can prepare the resolution for bank guarantee. Miss Chia promised to see them on Monday and report at the next meeting.
e) Other matters:-
Mr. Lim Ghee Hooi, resident of 106-08-3A attended the meeting to ask for waiver of his overdue interest of RM272.10 but all present disagreed with his request. Finally, he paid up all the charges due from him, a total amount of RM6,218.17 .
Miss Khoo Cheng Ean, resident of 104-11-08 request for free use of the multi purpose hall on every Tuesday and Friday from 9a.m. to 11a.m to practice their dances. But all the council members did not accede to her request as seven members of her team are outsiders and only three are residents of Villa Emas. Mr Sam Teoh proposed that we should charge rental for the use of the multi purpose hall at a flat rate of RM20 perhour for the use for activities from 9a.m. to 5p.m. and RM30 per hour from 5p.m. to 10p.m. As for the use for functions from 9a.m. to 3p.m. and from 4.30p.m. to 10:30 pm, they will be charged rental of RM150 and deposit of RM200 according to the exising rules regulations. No deposit is required for using the hall on hourly rates for activities. All council members agreed to the above proposal.
The lock for a few indows of the multi purpose hall were damaged by the residents. All agreed that we should ask the locksmith to repair them so that unauthorised residents are not allowed to use the hall anytime they like.
Regarding the purchase of office equipments, Mr. Gary agreed that Grace will handle the purchase. Grace confirmed that DSOP had agreed to reduce their quotation for the 8 sets of filing pockets to RM13.00 per set.
Mr. Gary and Mr. Rajendren agreed to the suggestion by Grace for payments made to Prestige Pools, Watchzone Autogate, Alliance Copiers and Petty cash. The present Cafetaria has submitted her quotation for cafetaria for approval and Mr. Rajendren has agreed that her contract will be from 1st June 2008 to 31st December, 2008. The rental and her prices for the menu will be discussed at the next meeting.
Mr. Danny Yew suggested that we should put up notices up to remind the residents that after the due date 21st June 2008, we will gum the notices on the windscreen of the cars for illegal parking.
Mr. Benny of Guardian Security showed all present the catalogue of clamps. All the council members agreed to purchase 3 unit clamps at RM600.00 each. The delivery date is one month upon confirmation. All council members agreed that the compound for unlock of the clamp is at the flat rate of RM50.00.
Grace is to ask for quotation for 1 pc. "No Proximity Card, No Entry" sign and 6 pcs. "No livestock allowed…." sign.
Mr. Gary & Mr. Danny Yew to check and confirm the number of unshaded parking lots.
f) Next Meeting date: The next meeting date will be at 3p.m. on 22nd June, 2008 at the MC meeting room.
The 16th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.
Dated this 15th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Monday, June 23, 2008
MINUTES OF THE 15TH PPVE MEETING
Minutes of the 15th MC Meeting held on Sunday, 08-06-08 at the MC meeting room at 3.00 pm.
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei :- Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Absent without Apologies:- Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Meeting was called to order at 3.00pm by the Chairman
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Tan Chuan Hock.
The Chairman informed that there were 8 topics in the Agenda viz:
a) Security:-
1 Illegal Parking
2 Vandalism
3 Signage
4 Parking Lots
5 Security Guards
b) Landscaping:-Kelvin
c) Swimming Pool :- Lighting
d) I.T.:-
(i) Proximity Card
(ii) CCTV
e) Lift:- Mr. Ooi
f) Common Properties:- Rental of Multi Purpose Hall
g) Other Matters
h) Next Meeting Date
Before discussion on the Agenda, Mr Ooi of MS Elevators confirmed that the best quotation he can offer is RM2,400.00 per month for three years' contract. Mr. Rajendren requested that the contract should be for seven months-1st June,2008 to 31st December, 2008 to coincide with our financial year ending.
1. Illegal Parking:- The Council Members have agreed that notices should be put up to inform residents that stern action will be taken against illegal parking offenders. Security Guard will glue Notices on their wind screen after 15th June, 2008. In the meantime, it was suggested we have to enforce clamping on the illegal parking residents. Mr. Gary and Mr. Rajendren have agreed to buy 12 units of cones to be put up at the non parking zone area. Mr. Tan Chuan Hock suggested that flexible pole to be erected at these area. Grace will be in charge to solicit quotation for cones and clamp. Mr. Rajendren informed that the two parking lots which were used for directing the traffic for smooth flowing were used by resident freely. It was suggested that we should chain up the parking lots.
2. Vandalism:- The PCB of Block 108 has been vandalised. The card reader was stolen and the black cover was found on the floor. Mr. Gary has asked Grace to check the CCTV so that we can lodge a police report against the culprit. He has pulled out the wire of the card reader and took the card reader away. Grace was asked to put up Notice to advice the resident to be aware on strangers in the building. The glass was also broken and it was agreed that we should find out solution to educate the residents.
The rental for unshaded car parking lot is RM50.00 per month where as the rental for shaded car park is RM120.00 per month. The request for additional of the shaded car park was put on hold. The station of the security guards should be 4 in the morning and 4 at night. Two guards will be at the Guardhouse, one guard at the guard room of Blk.A, one guard to do the rounding and one supervisor to be in charge (10 a.m. to 10 p.m.). Mr. Gary and Mr. Rajendren will check with the security guards whether they know how to use the intercom to call owners and admn. office.
b) Landscaping:- Kelvin of KEV Ultimate Landscaping did not turn up to meet Danny and Tan Teng Kar. Danny will follow up with him.
c) Swimming Pool: Council members have agreed to change the six unit of faulty lights which costs RM650.00 each. The balance of 9 nights which is still working will be replaced at a later stage.
d) Regarding the quotation for proximity card, so far three suppliers have given their opion. They suggested that we should go back to the existing supplier as the system is an old system and it would be much more economical to go back to the same supplier. Mr. Rajendren suggested that we should get his quotation for 3,000 pcs. Grace has pointed out that the CCTV is still in black and white and we should change to colour TV.
e) Mr. Gary thanked Mr. Chong Mun Choon for helping to check out the lifts' condition and to do some minor repairs. It was found that the stickers in the lifts were gone. It was suggested that the emergency number and no smoking sign to be put up with plastic plate. The fan in the lifts are not strong enough. Mr. Chong will be in charge and do the follow up.
f) Some of the residents have use the multi purpose hall for bringing in outsiders to do the Line Dance. Mr. Rajendren has suggested that we should inform the guards on duty not to switch on the lights of the hall if request to do so. Mr. Sam Teoh is appointed to finalize the resident using the hall and lock up all the windows. At the same time, the table tennis game is suspended until further instruction from the Council Members as the tables are in bad condition.
g) Other matters:- Mr. Gary handed over the audited accounts for the year ended 2007 to Grace for safe keeping. Mr. Gary suggested we should go ahead to apply for the bank guarantee for PBA and TNB deposits. The amount is RM45,640.00 for TNB and RM5,300.00 for PBA. The total amount of bank guarantee required is RM50,940.00. The deposit of the office telephone should also be transferred from Techware. Mr. Rajendren asked Mr. Gary to contact Mr.Loh or Miss Ling of Public Bank to find out whether we need Resolution for the bank guarantee.
So far we have received two complaints from the residents.
The first one was from the tenant of Block 106-10-03 regarding the manners of the guard on duty. The guard on duty was doing his duty as he wanted the resident to prove his status. The resident was trying to open the door of a car parked at a parking lot with a wire. When the guard approached him and he was unable to prove himself to be the owner of the car.
The second complaint letter bear no name and no address and so it was ignored.
With regards to the quotation for office equipment, DSOP and Delta have sent in their quotation. DSOP quotation is cheaper except for the price for 8 sets filing pockets. Mr. Rajendren has asked Grace to negotiate the price for the filing pockets.
Mr. Rajendren has informed that the operating cost for Villa Emas is approximately RM50,000 per month. So far we managed to collect RM15,021.20 only. Mr. Rajendren informed the council members that Messrs Ahmad Abdullah & Goh's representative will be coming to attend meeting on 15-06-08. They will advice and discuss on the management of the accounts.
h) Next meeting date: The next meeting date will be at 3.00 pm on 15th June, 2008 at the MC Meeting Room.
The 15th MC Meeting was adjourned at 6.10pm with a vote of thanks to the chair.
Dated this 8th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Present:-
Mr. Gary Teh Tuan Hock :- Chairman (108-3A-05)0124920852
Mr. S. Rajendren :- Council Member (108-10-3A)0124215544
Mr. Teoh Seng Hoe :- Council Member (108-10-03)0164133462
Mr. Chong Mun Choon :- Council Member (108-3A-10)0164826716
Mr. Tan Chuan Hock :- Council Member (104-08-11)0124313932
Observers:-
Mr. Tan Teng Kar :- Resident (106-15-3A)
Mr. Danny Yew :- Resident (108-07-07)
Mr. Tan Poh Tian :- Resident (108-01-06)
Mr. Tan Eng Hoe :- Resident (106-02-3A)
Mr. Phoon Chek Wei :- Resident (104-03-02)
Grace :- Staff
Chia Poh Choo :- Staff (minutes recorder)
Absent with Apologies:-
Ms. Lim Chooi Pei :- Council Member (106-10-05)0124281437
Ms. Tan Swee Kim :- Council Member (106-15-3A)0124722892
Ms. May Lim Siew Seng :- Council Member (108-03-03)0164561373
Absent without Apologies:- Mr. Gui Soon Hwa :- Council Member (104-08-3A)0125289486
The Meeting was called to order at 3.00pm by the Chairman
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Tan Chuan Hock.
The Chairman informed that there were 8 topics in the Agenda viz:
a) Security:-
1 Illegal Parking
2 Vandalism
3 Signage
4 Parking Lots
5 Security Guards
b) Landscaping:-Kelvin
c) Swimming Pool :- Lighting
d) I.T.:-
(i) Proximity Card
(ii) CCTV
e) Lift:- Mr. Ooi
f) Common Properties:- Rental of Multi Purpose Hall
g) Other Matters
h) Next Meeting Date
Before discussion on the Agenda, Mr Ooi of MS Elevators confirmed that the best quotation he can offer is RM2,400.00 per month for three years' contract. Mr. Rajendren requested that the contract should be for seven months-1st June,2008 to 31st December, 2008 to coincide with our financial year ending.
1. Illegal Parking:- The Council Members have agreed that notices should be put up to inform residents that stern action will be taken against illegal parking offenders. Security Guard will glue Notices on their wind screen after 15th June, 2008. In the meantime, it was suggested we have to enforce clamping on the illegal parking residents. Mr. Gary and Mr. Rajendren have agreed to buy 12 units of cones to be put up at the non parking zone area. Mr. Tan Chuan Hock suggested that flexible pole to be erected at these area. Grace will be in charge to solicit quotation for cones and clamp. Mr. Rajendren informed that the two parking lots which were used for directing the traffic for smooth flowing were used by resident freely. It was suggested that we should chain up the parking lots.
2. Vandalism:- The PCB of Block 108 has been vandalised. The card reader was stolen and the black cover was found on the floor. Mr. Gary has asked Grace to check the CCTV so that we can lodge a police report against the culprit. He has pulled out the wire of the card reader and took the card reader away. Grace was asked to put up Notice to advice the resident to be aware on strangers in the building. The glass was also broken and it was agreed that we should find out solution to educate the residents.
The rental for unshaded car parking lot is RM50.00 per month where as the rental for shaded car park is RM120.00 per month. The request for additional of the shaded car park was put on hold. The station of the security guards should be 4 in the morning and 4 at night. Two guards will be at the Guardhouse, one guard at the guard room of Blk.A, one guard to do the rounding and one supervisor to be in charge (10 a.m. to 10 p.m.). Mr. Gary and Mr. Rajendren will check with the security guards whether they know how to use the intercom to call owners and admn. office.
b) Landscaping:- Kelvin of KEV Ultimate Landscaping did not turn up to meet Danny and Tan Teng Kar. Danny will follow up with him.
c) Swimming Pool: Council members have agreed to change the six unit of faulty lights which costs RM650.00 each. The balance of 9 nights which is still working will be replaced at a later stage.
d) Regarding the quotation for proximity card, so far three suppliers have given their opion. They suggested that we should go back to the existing supplier as the system is an old system and it would be much more economical to go back to the same supplier. Mr. Rajendren suggested that we should get his quotation for 3,000 pcs. Grace has pointed out that the CCTV is still in black and white and we should change to colour TV.
e) Mr. Gary thanked Mr. Chong Mun Choon for helping to check out the lifts' condition and to do some minor repairs. It was found that the stickers in the lifts were gone. It was suggested that the emergency number and no smoking sign to be put up with plastic plate. The fan in the lifts are not strong enough. Mr. Chong will be in charge and do the follow up.
f) Some of the residents have use the multi purpose hall for bringing in outsiders to do the Line Dance. Mr. Rajendren has suggested that we should inform the guards on duty not to switch on the lights of the hall if request to do so. Mr. Sam Teoh is appointed to finalize the resident using the hall and lock up all the windows. At the same time, the table tennis game is suspended until further instruction from the Council Members as the tables are in bad condition.
g) Other matters:- Mr. Gary handed over the audited accounts for the year ended 2007 to Grace for safe keeping. Mr. Gary suggested we should go ahead to apply for the bank guarantee for PBA and TNB deposits. The amount is RM45,640.00 for TNB and RM5,300.00 for PBA. The total amount of bank guarantee required is RM50,940.00. The deposit of the office telephone should also be transferred from Techware. Mr. Rajendren asked Mr. Gary to contact Mr.Loh or Miss Ling of Public Bank to find out whether we need Resolution for the bank guarantee.
So far we have received two complaints from the residents.
The first one was from the tenant of Block 106-10-03 regarding the manners of the guard on duty. The guard on duty was doing his duty as he wanted the resident to prove his status. The resident was trying to open the door of a car parked at a parking lot with a wire. When the guard approached him and he was unable to prove himself to be the owner of the car.
The second complaint letter bear no name and no address and so it was ignored.
With regards to the quotation for office equipment, DSOP and Delta have sent in their quotation. DSOP quotation is cheaper except for the price for 8 sets filing pockets. Mr. Rajendren has asked Grace to negotiate the price for the filing pockets.
Mr. Rajendren has informed that the operating cost for Villa Emas is approximately RM50,000 per month. So far we managed to collect RM15,021.20 only. Mr. Rajendren informed the council members that Messrs Ahmad Abdullah & Goh's representative will be coming to attend meeting on 15-06-08. They will advice and discuss on the management of the accounts.
h) Next meeting date: The next meeting date will be at 3.00 pm on 15th June, 2008 at the MC Meeting Room.
The 15th MC Meeting was adjourned at 6.10pm with a vote of thanks to the chair.
Dated this 8th day of June, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY
CHAIRMAN
Monday, June 2, 2008
MINUTES OF THE 12TH PPVE MEETING
Minutes of the 12th MC Meeting held on Wednesday, 21-05-08 at the MC meeting room at 8.30 pm.
Present:
Mr. Gary Teh Tuan Hock- Chairman (108-3A-05)012-4920852
Mr. S. Rajendren - Legal Advisor (108-10-3A)012-4215544
Mr. Sam Teoh Seng Hoe - Secretary (108-10-03)016-4133462
Mr. Gui Soon Hwa - Council Member (104-08-3A)012-5289486
Mr. Chong Mun Choon - Council Member (108-3A-10)016-4826716
Ms. Tan Swee Khim - Council Member (106-15-3A)012-4722892
Ms. Lim Chooi Pei - Council Member (106-10-05)012-4281437
Mr. Tan Chuan Hock - Council Member (104-08-11)012-4313932
Mr. Danny Yew - 108-07-06
Mr. Tan Eng Hoe - 106-02-3A
Mr. Phoon Chek Wei - 104-03-02
Mr. Seah Heong Koon - 104-01-03
Mr. Khoo Cheng Teik - 108-02-12
Absent with Apologies:
Ms. May Lim Seiw Seng - Council Member (108-03-03)016-4561373
The Meeting was called to order at 8.30 pm. by the Chairman.
The Chairman thanked all present for attending this meeting. He then informed the meeting that he proposed to discuss 3 topics, viz:
a) MS Elevator/Inspection by competent Electrical Engineer.
b) Resolution: Savings and Current Account.
c) Other matters.
a) M/S Elevators. Monthly fee for service under general insurance is Rm2,460.00 per month(corrected from Rm2,640.00 in 11th MC minutes). However, for comprehensive insurance the cost is Rm6,582.40 per month. For the present, MC decided to stick to general insurance.
Regarding the services of a competent Electrical Engineer per inspection at Rm150.00 per month by Saw Ewe Leong Electrical Servicing & Supervision, Mr. Rajendren will check whether this is a statutory requirement and will revert back to MC.
b) A Resolution requiring all MC Council Members to sign for operating a savings account and current account was effected during the proceedings. Mr. Gary Teh informed the MC that the current account no. is 3147212726.
He also informed that a blog page has been created by Mr. Tan Chuan Hock which can be used by all Villa Emas residents. The blog page is: http://villaemas-ppve.blogspot.com The office email is: villaemas.admin@gmail.com
c) Other matters:
i) Ms Grace requested to have a savings box in the office. She also informed that her authorization on petty cash transaction is Rm300.00. The petty cash would remain at Rm1000.00.
ii) MC discussed and appointed Council Members to be in charge of the various services with assistant/s. The list will be compiled by Mr. Sam Teoh and displayed for information.
iii) On the request for an accounts clerk to assist Grace, the MC was informed that Ms. Chia Poh Choo @ Julia Chia has been appointed with a salary of Rm1,300.00 per month on a year to year contract. She will have Friday off and other conditions will be similar to contract of Ms. Grace. She will attend MC meeting with Ms. Grace and be responsible for taking minutes.
iv) Mr. Rajendren reported that the landscaping contractor has agreed to a new contract for a lower price of Rm3,300.00 per month(from Rm3,500.00)
v) Mr. Tan Chuan Hock was officially proposed by Mr. Sam Teoh and unanimously appointed as a Council Member(replacing Mr. Lee Cheng Yew). He briefed MC on two UBS systems for the office. He also informed that of the 7 cameras of CCTV 2 are not functioning. They are controlled at office and connected to guard house.
Other matters discussed in previous meetings and still pending are:
On other matters, the problem of leaking at some units/corridors was highlighted by the secretary and Mr. Rajendren. This will be discussed further.
A) Proposed additional carparks at open field area
There was a general discussion on this subject on how best to improve the present situation following our meeting with YB Wong Mun Hoe together with the YDP MPPP late last year. A few proposals from Mr. Lee Cheng Yew, Mr. S. Rajendren, Ms. May Lin and the Secretary were discussed. After the pros and cons were elaborated, the Chairman summarized the following agreed course of action we should take:
a) Erect an entrance/exit ramp at the edge of present public area and field. Paint ‘NO PARKING’ markings at this area to facilitate traffic movement in/out.
b) Cut grass and trim tree branches in the field and create parking lots by either pegging ropes or using black engine oil.
c) Erect ‘NO PARKING’ signboards along the entrance service road side next to field. It is proposed to erect on the walkway 1no. at each end and 1no. in the middle(total 3 no.).
d) Locate the existing mobile guardhouse to the no-parking side with instructions to guards to monitor the no-parking procedure.
e) Erect a chainlink fence around the field area(4ft. high). This can be implemented later.
The course of action above will ensure a smooth 2-way traffic flow as well as create additional carparks(70-100) for residents.
Insurance- Not discussed
TNB and PBA Deposit – Not discussed.
Other matters –
The following proposals brought up in the previous meeting were deferred as it was getting late:
(a) Mr. Sam Teoh highlighted the Notice by Techware on 25-04-07 on the increase in rental for the tennis courts, BBQ pit and Multi Purpose Hall. He proposed that we revert to the status quo before the increase. Mr. Rajendren agreed to the status quo but as it was very late it was suggested that the MC discuss the matter at the next meeting.
The 12th MC Meeting was adjourned at 11.30pm.with a vote of thanks to the Chair.
It was decided that the next meeting will be on 28-05-08 Wed. 8.30pm. at the meeting room.
Dated this 21st day of May, 2008.
By Order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY TEOH SENG HOE, SAM
CHAIRMAN SECRETARY
Present:
Mr. Gary Teh Tuan Hock- Chairman (108-3A-05)012-4920852
Mr. S. Rajendren - Legal Advisor (108-10-3A)012-4215544
Mr. Sam Teoh Seng Hoe - Secretary (108-10-03)016-4133462
Mr. Gui Soon Hwa - Council Member (104-08-3A)012-5289486
Mr. Chong Mun Choon - Council Member (108-3A-10)016-4826716
Ms. Tan Swee Khim - Council Member (106-15-3A)012-4722892
Ms. Lim Chooi Pei - Council Member (106-10-05)012-4281437
Mr. Tan Chuan Hock - Council Member (104-08-11)012-4313932
Mr. Danny Yew - 108-07-06
Mr. Tan Eng Hoe - 106-02-3A
Mr. Phoon Chek Wei - 104-03-02
Mr. Seah Heong Koon - 104-01-03
Mr. Khoo Cheng Teik - 108-02-12
Absent with Apologies:
Ms. May Lim Seiw Seng - Council Member (108-03-03)016-4561373
The Meeting was called to order at 8.30 pm. by the Chairman.
The Chairman thanked all present for attending this meeting. He then informed the meeting that he proposed to discuss 3 topics, viz:
a) MS Elevator/Inspection by competent Electrical Engineer.
b) Resolution: Savings and Current Account.
c) Other matters.
a) M/S Elevators. Monthly fee for service under general insurance is Rm2,460.00 per month(corrected from Rm2,640.00 in 11th MC minutes). However, for comprehensive insurance the cost is Rm6,582.40 per month. For the present, MC decided to stick to general insurance.
Regarding the services of a competent Electrical Engineer per inspection at Rm150.00 per month by Saw Ewe Leong Electrical Servicing & Supervision, Mr. Rajendren will check whether this is a statutory requirement and will revert back to MC.
b) A Resolution requiring all MC Council Members to sign for operating a savings account and current account was effected during the proceedings. Mr. Gary Teh informed the MC that the current account no. is 3147212726.
He also informed that a blog page has been created by Mr. Tan Chuan Hock which can be used by all Villa Emas residents. The blog page is: http://villaemas-ppve.blogspot.com The office email is: villaemas.admin@gmail.com
c) Other matters:
i) Ms Grace requested to have a savings box in the office. She also informed that her authorization on petty cash transaction is Rm300.00. The petty cash would remain at Rm1000.00.
ii) MC discussed and appointed Council Members to be in charge of the various services with assistant/s. The list will be compiled by Mr. Sam Teoh and displayed for information.
iii) On the request for an accounts clerk to assist Grace, the MC was informed that Ms. Chia Poh Choo @ Julia Chia has been appointed with a salary of Rm1,300.00 per month on a year to year contract. She will have Friday off and other conditions will be similar to contract of Ms. Grace. She will attend MC meeting with Ms. Grace and be responsible for taking minutes.
iv) Mr. Rajendren reported that the landscaping contractor has agreed to a new contract for a lower price of Rm3,300.00 per month(from Rm3,500.00)
v) Mr. Tan Chuan Hock was officially proposed by Mr. Sam Teoh and unanimously appointed as a Council Member(replacing Mr. Lee Cheng Yew). He briefed MC on two UBS systems for the office. He also informed that of the 7 cameras of CCTV 2 are not functioning. They are controlled at office and connected to guard house.
Other matters discussed in previous meetings and still pending are:
On other matters, the problem of leaking at some units/corridors was highlighted by the secretary and Mr. Rajendren. This will be discussed further.
A) Proposed additional carparks at open field area
There was a general discussion on this subject on how best to improve the present situation following our meeting with YB Wong Mun Hoe together with the YDP MPPP late last year. A few proposals from Mr. Lee Cheng Yew, Mr. S. Rajendren, Ms. May Lin and the Secretary were discussed. After the pros and cons were elaborated, the Chairman summarized the following agreed course of action we should take:
a) Erect an entrance/exit ramp at the edge of present public area and field. Paint ‘NO PARKING’ markings at this area to facilitate traffic movement in/out.
b) Cut grass and trim tree branches in the field and create parking lots by either pegging ropes or using black engine oil.
c) Erect ‘NO PARKING’ signboards along the entrance service road side next to field. It is proposed to erect on the walkway 1no. at each end and 1no. in the middle(total 3 no.).
d) Locate the existing mobile guardhouse to the no-parking side with instructions to guards to monitor the no-parking procedure.
e) Erect a chainlink fence around the field area(4ft. high). This can be implemented later.
The course of action above will ensure a smooth 2-way traffic flow as well as create additional carparks(70-100) for residents.
Insurance- Not discussed
TNB and PBA Deposit – Not discussed.
Other matters –
The following proposals brought up in the previous meeting were deferred as it was getting late:
(a) Mr. Sam Teoh highlighted the Notice by Techware on 25-04-07 on the increase in rental for the tennis courts, BBQ pit and Multi Purpose Hall. He proposed that we revert to the status quo before the increase. Mr. Rajendren agreed to the status quo but as it was very late it was suggested that the MC discuss the matter at the next meeting.
The 12th MC Meeting was adjourned at 11.30pm.with a vote of thanks to the Chair.
It was decided that the next meeting will be on 28-05-08 Wed. 8.30pm. at the meeting room.
Dated this 21st day of May, 2008.
By Order of PERBADANAN PENGURUSAN VILLA EMAS
TEH TUAN HOCK, GARY TEOH SENG HOE, SAM
CHAIRMAN SECRETARY
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