MINUTES OF THE 24th PPVE MEETING

24th MC Meeting held on Sunday, 5th October 2008 at the MC Meeting Room at 3:00 p.m.

Present:
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Mr. Danny Yew - Council Member
Mr. Sam Teoh Seng Hoe - Council Member
Mr. Tan Teng Kar - Council Member

Observers :
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Lim Chooi Pei - Resident
Mr. Khoo Cheng Teik - Resident
Mr. Wong Sin Yong - Resident
Mr. Jerry Tan - Resident
Mr. Loh - Guardian Security
Ms. Grace Fong - Staff (minutes recorder)
Ms. Chia - Staff

Absent with apologies :
Ms. May Lim Siew Seng - Council Member

Absent without apologies :
Nil

The meeting was called to order at 3:00 p.m. by the Chairman.
The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed, proposed and seconded by council member.

There were 4 topics in the Agenda viz :
a) Review Minutes of 23rd Meeting
b) Development of Legal Matters
c) Others – complaints, etc.
d) Date Of Next Meeting

Before discussing on the agenda, Council Member requested Grace to follow up with the insurance claim on the damaged MicroEngine of the card readers for the barriers and lifts; and the CCTV DVR system.

Security:
Council member commented that the security guards did not practice the system of recording in the books on the usage of proximity cards issued from the office. Guardian Security supervisor was requested to brief all the security guards to ensure that they follow the system. PPVE Staff was requested to issue additional two (2) proximity cards to the security.

Owner of C-07-12, submitted a letter from owner of C-3A-12 for the Council Members’ approval to claim back the RM50.00 resulted from clamping his son’s car when he parked at the parking lot of unit C-3A-12 due to miscommunication between owner of C-3A-12 and Mr. Wong’s son. However, all councilmembers needed to discuss on the matter and owner was told to wait for the result. He also stayed as an observer in the meeting.

a) During the last meeting, council member was requested to find out the cost of the ProGuard System for the guards’ clocking but he was unable to attend this meeting. Therefore, the topic is carried forward for discussing in the next meeting.

Lantern Festival
PPVE staff was requested to prepare a separate account on the Lantern Festival held on 13th September 2008.

Card System Procedure
The system of scanning the proximity card or lift access card for entering the gym and sauna remains unchanged.

Carpark
The contractor has not submitted his quotation for redrawing the lines and numbers of the parking lots. Council member proposed that he will get another contractor to also quote on the job.

b) Concern On Car park That Collapse During OCAs agreed by the council members in the 23rd Meeting, council member informed that he has requested Mr. Simon Murali of Lio & Partners to provide his opinion and Mr Simon would visit our office on Monday, 6th October 2008 to view all the relevant documents. Mr Rajendran would also follow up with a Structural Management Consultant or Civil Engineer to provide us with a Preliminary Investigation Report on the under ground carpark. We would then hold a meeting before deciding on taking up legal action with the developer.Council member and all present at the meeting were also requested to look for other Civil Engineering Consultants to do the investigation.

c) Other matters
1) All accepted the resignation of Ms Tan Swee Khim as council member. Mr. Tan Teng Kar is appointed to be council member in place of Ms Tan Swee Khim who would write in officially on her resignation.

2) PPVE staff was requested to identify the number of unshaded parking lots and their tenants and specify the number of owners’ tenants who are renting the parking lots.

3) PPVE staff reported that Miss Lim of Ahmad Abdullah & Goh requested to take our files to their office for auditing. All agreed with her request. PPVE staff to follow up with Miss Lim and asked her to start auditing as soon as possible.

4) Residents’ Complaints :-
a) Owner of unit C-10-02 complained that the tenant staying at the upper unit (unit C-11-02) was still very noisy at night and during the day despite their several verbal advice. PPVE staff to write to the landlord of C-11-02 and extend a carbon copy to owner of C-10-02.

b) Owner of unit A-02-05 complained that some of the residents throw things down from their units and the garbage had piled up on the roof of the Cafetaria. PPVE staff to get the handyman to clear the garbage.

c) Mr Alvin, owner of unit C-06-12 complained that the sheds at the barrier gates are too small to protect the drivers from the heavy rain. Council member was requested to follow up with the supplier who was earlier told to alter the sheds and put up plastic sheets in between the steel bars of the stands. Mr Alvin also reported that he was unhappy that the security guards are still unable to recognize him as one of the unit owners when he forgot to take his proximity card with him when he wanted to go out and the guard on duty asked him to go back to his unit to get the card instead of allowing him to go out without the proximity card. PPVE staff to write to Mr Alvin that the MC had given instruction to the security guards to strictly adhere to the House Rules that all residents have to use the proximity card for the barriers. PPVE staff is to prepare a resolution to

Public Bank that any two (2) of the five (5) council members are authorized to sign the banking documents.

The Deepa-Raya Celebration is confirmed to be a Pot-Luck on 1st November 2008 at 7:30 p.m. at the BBQ area and garden of Villa Emas. Council member is to liaise with Brenda and Elaine on preparation for the gathering.

Council member was requested to discuss with Mr Allan of Prestige Pool to re-adjust the timers of the pumps of the swimming pool in order to cut down electricity consumption.

It was agreed by all at the meeting that the Handyman and PPVE staff salaries be revised to RM1,500.00 per month with effect from October 2008.

d) It was also agreed by all at the meeting that the PPVE Meeting will be held once a month.

The next meeting will be held at 3:00 p.m. on Sunday, 2nd November 2008 mainly on the discussion on the AGM preparations.

The 24th Meeting was adjourned at 6.45 p.m. with a vote of thanks to the chair.

Dated this 8th October, 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS

CHAIRMAN