MINUTES OF THE 18TH PPVE MEETING

Minutes of the 18th MC Meeting held on Sunday, 29th June 2008 at the MC Meeting Room at 3:00 p.m.


Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)

Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)

Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Tan Swee Kim (Council Member)


The meeting was called to order at 3:00 p.m. by the Chairman.

1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Rajendren.

Below are topics in the Agenda :
a) Issue of Proximity Cards
b) Security Cameras and Proximity Card Charges
c) Status of Auditor
d) Other Matters
e) Next Meeting Date

Before discussion, Mr. Goh, a resident from Blk.B, who suggested on the replacement of the table tennis tables was present at the meeting.
PPVE Admin Officer has obtained the quotations from Young Ones and Cheng Lee as follows :
Cheng Lee RM520.00 per table (Make : Titan) including delivery.
Young Ones RM638.00 per table (Make : Nataku) excluding delivery
RM699.00 per table (Make : Tibhar) excluding delivery
Supplier does not keep stock. Have to order and the price might go up.

Council member requested Mr. Goh to get his quotations for discussion in the next meeting.


Issue of Proximity Card
We received a letter from Dato’ Low Eng Keong’s mother, Madam Lau Siew Lan, requesting for a proximity card for her car park tenant. From the list of the unit owners’ Accessory Parcels, council member highlighted that Dato Low has 20 car park lots for his unit at 106-08-06 and 19 car park lots for 106-08-07 and Mdm. Lau has 15 car park lots. We are still waiting for Techware to provide us the certified true copy of the Strata
Titles to update the Strata Title Rolls.

Security Cameras and Proximity Card Charges
A council member was assigned to get the best quotation from Unixpower for the CCTV cameras before we decide on the installation. Council member confirmed that he has checked with our lift contract provider that they will send their technicians to escort the technicians from Unixpower when they are doing the cabling for the CCTV cameras in the lifts.
The issue on proximity cards will be discussed in the next meeting.

Status of Auditor
Council member informed that the manager from Ahmad Abdullah & Goh reported that the accounts documents for year 1998 to 2007 were incomplete. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready.
The annual audit fee of Ahmad Abdullah & Goh will be RM3,000.00
Audit fee for period from year 1998 to 2007 will be RM25,000.00 excluding service tax and other miscellaneous charges.
To appoint an auditor, we need to call for an EGM with the unit owners before making decision.

Other Matters
1. Council member informed all present that our blog has become too transparent that the whole world knows what is happening in Villa Emas. He suggested to summarise our minutes of meetings before putting in the blog.

2. UBS Maintenance Contract – it was agreed by all present that we go for this maintenance contract at RM900.00 per year and Grace to follow up on the arrangement.

3. Council member will follow up with the resolution for the Bank Gurantee for TNB for a total amount of RM60,000.00 TNB needs a Certificate Of Inspection, a Resolution and a Bank Guarantee if we were to deposit a Bank Guarantee with them.

4. PPVE Admin Officer to issue a PO to Prestige Polls upon their confirmation on our request for 5 nos. of under water lights @650.00 each to be paid in 5 instalments of RM650.00 each.

5. Council member presented a full list of the proximity cards and lift access cards issued to residents of Villa Emas from the data he obtained from the PPVE Admin Officer was asked to check through the list and inform on the number of proximity cards and lift access cards held by each unit. We will then get the residents to verify their cards to get the correct data.

6. The Windows of the Multi-Purpose Hall were already repaired.

7. The 3 Clamps were delivered and Benny managed to negotiate with the supplier for free transportation. Our Admn. Office will issue a notice on the notice boards and in the unit owners’ mail boxes that we will start clamping from 01-08-2008.

8. The touch ups on the guard house including the replacement of 1 door are yet to be done. Will get the new handy man to do the job.

9. One of the residents of Blk. C sent in a complaint on dogs barking. Council member asked PPVE Admin Officer to issue a letter to owner of C-09-11 to give him 7 days to send his dog away failing which we will bar his proximity card and lift cards.

10. PPVE Admin Officer is to create a format for Application For Rental Of Car Park Lot.

11. All present agreed that the rental for the Cafetaria to be paid by the new operator will be RM500.00 with discounts given to the staff, security guards and all the workers working in Villa Emas.

The 18th MC meeting was adjourned at 6:15 p.m.with a vote of thanks to the chair.


Dated this 14th July 2008
By order of PERBADANAN PENGURUSAN VILLA EMAS