MINUTES OF THE 17TH PPVE MEETING

Minutes of the 17th MC Meeting held on Sunday, 22-06-08 at the MC meeting room at 3.00 pm.

Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. S. Rajendren (Council Member)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Mr. Gui Soon Hwa (Council Member)
Ms. Lim Chooi Pei (Council Member)
Ms. Tan Swee Kim (Council Member)
Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Poh Tian (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Phoon Chek Wei (Resident)
MR. Ong Beng Soo (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)

Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)

The Meeting was called to order at 3.00pm by the Chairman

1 The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed on the proposal of Mr. Sam Teoh Seng Hoe and Mr. Rajendren.

2 The Chairman informed that there were 8 topics in the Agenda viz:
a) Review of last minutes
b) Proximity Card
c) CCTV
d) Status of Auditors
e) Status of Police Report
f) Bank Guarantee for TNB & PBA
g) Other matters
h) Next meeting date

Before discussion on the Agenda, council member introduced one handyman- Mr Tong Lye Choye. Presently he works as part time renovation worker. Thus,he has experience in plumbing and mansonary work. He stays in Farlim and he is willing to work in case of emergency after office hours. All council members agreed to employ Anthony as a service provider as he is more experienced in electrical works and he has contacts for electrical contractors who are able to handle emergencies which are beyond his ability. Grace to call Anthony.


b) Proximity Card
Mr. Chong from Crescentech briefed all present regarding the use of proximity cards. The brand of the existing card is Motorola and the card is on life guarantee if it is not broken or damaged. All the data in the system can be printed out and he is willing to show us how to do it.
Council member suggested to revamp & re-generate all the cards in the existing system. Council member also suggested that we revamp the cards and issue new ones. Mr. Chong informed that we can apply any one of the suggestions. To save cost, he suggested to revamp and re-generate the cards although the process is quite tedious.

c) CCTV
Council member informed all present that both quotations are more or less the same. Unix Power suggested that we add 9 units of cameras. 8 units for the
lifts, 1 unit for gym, I infrarayed camera for swimming pool, and a TV at the guardhouse. The total cost for 11 unit is RM 21,300 and this doesn't include the cost for the upgrading of the present 3 units. Currently, two channels are out of order, one at block A, and the other one focusing the car park (for one of the resident). Council member suggested to remove the camera focusing on the resident's car and use it for other places. One resident suggested that we should install censor lights at the lifts.

On the discussion regarding the focusing of the camera at the guard house, all agreed that we should focus on the car's number plate. Council member showed some photos on ideas of cameras at other apartments in Kuala Lumpur. Council member also request to ask Unix Power to give us a final quotation for further discussion.

d) Status of Auditor
Council member informed all present that Miss Lim from Messrs Ahmad Abdullah & Goh will come on Monday for investigation on sinking fund , rental of carparks and accounts. PPVE Admin Officer to show her all the books and files.

e) Status of Police Report
Council member asked Admin Officer to get the hand phone number of Sgt Azmi. He will write to him since no action has been taken so far.

f) Bank Guarantee for TNB & PBA
All present agreed to pay TNB deposits by Bank Guarantee and the total is RM 60,000. As for the PBA deposits we have to pay by cheques as they don't accept bank guarantee.

g) Other matters:-
PPVE Admin Officer has informed Miss Lim regarding the use of multi purpose hall but so far she has not turn up. One resident informed all present that some residents are still using the multi purpose hall free of charge at night and without the conscent of the Council Members. PPVE Admin Officer has given a carbon copy of the Notice to the Supervisor of the security guards and advised them that the MPH is temporary closed for some repair work to be done to the windows. Council member said he will talk to the guards again. Sam to get quotation to repair the windows of the MPH.

All present agreed that notice should be put up regarding the new rulings. The charges for multi purpose hall is RM20 from 9am to 5pm. And RM30 from 5pm to 10 pm for the use for actvities. Effective from 1st August, illegal parking will have to pay RM 50 for unlocking the clamp from the vehicle.
PPVE Admin Officer to follow up with the Notice and e-mail the draft to all council members.

Signages - Banny informed that the cost is RM 200 each. Council member will decide on the signs for the clamps.

Council member informed PPVE Admin Officer to refer 'admin and office matters' to related council member for advice and confirmation.

The council members in charge of the respective areas can also give their instructions to Grace to order things if they feel reasonable and they will be responsible for such instructions.

Complaints received
Mr Goh Peng Leng has complained on the condition of the table tennis tables. Council member suggested that we should reply to him and asked him to get quotation for the tables. At the same time to inform him that the ping pong sessions will be suspended for the time being.

Mdm Tan Poh Suan has requested for a letter from the Council Members to allow her to park her car without proximity card during her husband's
absence. Council member rejected her request as we have to strictly enforce the House Rules on car parking.

Council member informed all present that about 20 police officers from the Queensbay Police Station will be using the multi purpose hall for the OCPD's
meeting. Mr Benny offered to supply them with tables and chairs. All agreed to let them use the hall free of charge.

All agreed that refreshment for the Council Members' meetings to be paid by petty cash.

Council member also informed that RC will donate all notice boards to the admin.office.


The 17th MC Meeting was adjourned at 6.20pm with a vote of thanks to the chair.

Dated this 22th day of June, 2008

By order of PERBADANAN PENGURUSAN VILLA EMAS