Thursday, May 22, 2008

Chinese New Year 2008

Just posted some photos to ease your 'thirst' ....
There are more and will put it up later when I am back from KL next week.







Monday, May 19, 2008

Minutes of meeting (Official handover by Techware Sdn Bhd (Developer) to Perbadanan Pengurusan Villa Emas (MC)

Minutes of meeting (Official handover by Techware Sdn Bhd (Developer) to Perbadanan Pengurusan Villa Emas (MC)


Time : 9.55 am – 11.30am
Date : 26th April 2008
Venue : Villa Emas Multipurpose Hall


Attendee :
Techware Sdn Bhd : Mr Poh Mdm Grace Fong, Miss Ang & Miss Chong,
Lawyer K M Lee
MC Members : Mr Rajen, Mr Lee Cheng Yew, Mr Gui Soon Hwa, Mr Chong, Josephine Tan
Resident : Mr Tan Teng Kar , Mr Tan Chuan Hock, Mr Phoon.

MC Absent : Mr Teoh Seng Hoe, Miss Lim Chooi Pei, Miss Luwe Chin Kei.

Subject : Official Handover by Techware (Developer) to Perbadanan Pengurusan Villa Emas (Management Committee).

Techware handed over the following items as listed below :

1) Original Land Title HSD 16113 Mukim 12 Barat Daya, Pulau Pinang – ok and completed

2) Strata Roll of MC – particulars of the original proprietor, developer & MC. Particular of sub divided building.

Strata Roll was not completed whereis the record of the propertor as to the name and address, date of transfer, date of registration, charges has not been completed during the handover.

Individual strata roll is not completed for all the units.

MC request Techware to kindly complete the Start Roll. PIC : Techware Mr Poh.

Cukai Tanah – original copy given to MC

3) List of proprietors – ok

4) Insurance Policy
Original Insurance Policy is for (a) fire insurance for a sum insured of RM 34.6 million & (b) public liability for a sum insured of RM1.0 million. Ok

5) Fixed deposit – Techware only provided a photocopy of statement of account from AmInvestment Services Bhd amounting to RM1,384,144.39 as at 31st March 2008.

Note :
a) Techware has requested MC to open a bank account so that Techware can issue a cheque payable to the MC.

b) Future interest will be added as and when the handover is effected. PIC Techware.

6) Audited accounts – handed to PPVE (MC) from Y2000 to Y2007 and also the Trial Balance and other related documents.

a) Plant and equipment were only purchased in Y 2004 worth RM7,260.00. In reviewing the account, MC raised the issue of labour cost included as part of the assets. We seek clarification from Techware on this matter. PIC Mr Poh Techware.

b) MC requested for a list of plant & equipment that was purchases during the period from Y 2004 to date of handover. Request Techware to provide a list of this inventory as per stated in the account. PIC: Mr Poh of Techware.

7) Building plans (Compulsory) – approved photocopy of building plan was given to us (approved on 7th Oct 1998). No of copies given is 40 building plan with Engineering & Electrical Plan. MC requested for Engineering & Electrical Plan from Techware. PIC Mr Poh of Techware

Pertaining to the building plan – MC highlight our concern to Techware on vital issues :
a) underground car park was indicated in the building plan but has been sealed up i.e not as per the plan. The MC has raised the viability of the so “sealed underground car park”. Techware will reply to us. PIC Mr Poh of Techware to provide us an explanation.
b) Our next concern is the car part may collapse (which has happened before) should it happen who will be accountable. We would like to raise this concern and Techware should assist us to resolve or give assurance to this issue. MC can sue and be sued as should we would like to raise this issue as we are not developer who is knowledgeable of the structure of the car park. Question is on safety?
c) MC also raised the question of where is the visitor’s car park numbering 48 parking lot within Villa Emas.
d) In the plan there is 1 tennis court and we actually have 2 tennis courts and do not have motocycle car park as per the location in the plan. We seek Techware clarification on this issue. PIC Mr Poh of Techware.
e) Pavilion at swimming pool is not there as per the approved plan. We seek Techware clarification on this issue. PIC Mr Poh of Techware.

8) House rules – was handed over & common seal to Perbadanan Pengurusan Villa Emas (MC).

Other matters arising therein :
1) MC has requested for a list of the proprietor and their accessory parcel (car park) and the no of car park created by Techware for the purpose of rental to the proprietor.
2) After perusing the original title and the building plan, MC found out that the present visitor car park has been leased for 30 years to Tenaga National Berhad. It means that TNB can take possession of the stated visitor’s car part from Villa Emas. And therefore we have request from Techware where is the visitor car part for Villa Emas.

3) MC also requested for a joint inspection of the plant & equipment of Villa Emas.

4) MC requested for the minutes of meeting for the 1st AGM and a list of documents submitted to the Land & Mines Department for the purpose of formation of MC from Techware.

5) Techware request MC to replace the bank guarantee given by Techware (developer) to TNB for the substation amounting to RM20,000.00. MC requested for the related document pertaining to the guarantee and the lease agreement entered between Techware and TNB for MC consideration.

6) Techware also requested from MC the refund of the deposit paid to PBA and TNB amounting to RM5,300.00 and RM45,640 respectively. Techware requested to deduct the stated amount (RM50,940.00) from MC Sinking Fund which the MC has disagreed. The MC will discuss this matter.

7) Techware has requested the MC to maintain the service providers. MC will officially inform Techware on who the service provider will be maintain or terminated and thereafter MC will enter into contract with the service provider expected on 1st of June 2008.

8) MC has informed Techware and all their service provider that they have to leave Villa Emas by 31st May 2008.

9) Techware also agreed for a join inspection to view the DB stations in Villa Emas as there were many meter for the TNB billing.

10) List of Asset bought during the period - Techware to provide them to PPVE (Mr Poh)

11) List of Receivables and Payables – Techware to provide them to PPVE (Mr Poh)


The meeting was adjourned at 11.45 am with a vote of thanks to Techware representative.
Minuted by Mr Rajen & Gary

Documents
1) Perbadanan Pengurusan Villa Emas Seal – Mr Rajen
2) Original Land Title and Certificate of establishment of MC – Mr Rajen
3) Original quit rent copy – Mr Rajen
4) Insurance original copy – Rajen
5) Utility statement deposit (photocopy – PBA & TNB) – Mr Rajen
6) House rules copy – Mr Rajen
7) Photocopy of statement of account of Sinking Fund from AmInvestment– Mr Rajen
8) Service Contract photocopy – Mr Rajen
9) List of owners _ Mr Rajen
10) Strata Roll of MC – MC office
11) Financial Statement from Year 2000 – Y 2007 in MC office.
12) Related account documents for Y 1999 – 2007 in MC office
13) Building plan 40 copies – in MC office.

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This is a first blog page we have created for all our residents.
All activities and meeting minutes will be published here.