MINUTES OF THE 19TH PPVE MEETING

Minutes of the 19th MC Meeting held on Sunday, 20th July 2008 at the MC Meeting Room at 3:00 p.m.

Present:-
Mr. Gary Teh Tuan Hock (Chairman)
Mr. Sam Teoh Seng Hoe (Council Member)
Mr. Chong Mun Choon (Council Member)
Mr. Tan Chuan Hock (Council Member)
Ms. Lim Chooi Pei (Council Member)

Observers:-
Mr. Tan Teng Kar (Resident)
Mr. Danny Yew (Resident)
Mr. Tan Eng Hoe (Resident)
Mr. Goh Wee Teong (Resident)
Grace (Staff)
Chia Poh Choo (Staff- minutes recorder)

Absent with Apologies:-
Ms. May Lim Siew Seng (Council Member)
Mr. S. Rajendren (Council Member)
Ms. Tan Swee Kim (Council Member)

The meeting was called to order at 3:00 p.m. by the Chairman.

1.The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by Mr. Sam Teoh and Mr. Tan Chuan Hock.

There were 5 topics in the Agenda viz :
a) Issue of Proximity Cards & Parking Lots
b) Status of Auditors
c) Summary of Account for June 2008
d) Other Matters
e) Next Meeting Date

Issue of Proximity Card
Council member proposed that residents should come to the PPVE Admin.Office to verify their cards and printed stickers should be stuck on the cards after verification. The stickers cost RM0.61 each for 1,000 pcs and RM0.36 each for 2,000 pcs. All present agreed and Council member was asked to get sample of the stickers.

Parking Lots
All present agreed that a notice should be put up to inform the owners to check their Strata Title regarding the allocation of parking lot numbers and car park accessory parcel numbers. Some owners have handed in their complaints that their parking lot numbers are different from the car park accessory parcel numbers shown in their Strata Title. Owners are advised to forward their complaints to the Admin. Office.

Status of Auditors
Chairman informed that we should engage the auditor to check the accounts for year 1998 to 2007. The accounts for period 1-1-2008 to 31-05-2008 were not yet ready. All present agreed that we should seek the legal advice of Mr. Rajendren on this matter.


Summary of Accounts for June 2008

The total maintenance charges collected for the month of June were as follows:-


Block 104....... RM 17,548.62
Block 106....... RM 14,252.67
Block 108....... RM 10,618.79
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Total Collection RM 42,420.08
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Other Income Received were as follows :-

Rental from Convenience store (Jan to May 08) RM 2,000.00
Rental from Tuition Centre- Sinaran Ceria (June) RM 400.00
Rental from Cafetarial (June 08) RM 400.00
Rental from BBQ Pit for June 08 RM 280.00
Rental from Tennis Court for June 08 RM 40.00
Rental from Multi purpose hall for June 08 RM 120.00
Rental from unshaded parking lots for June 08 RM 2,400.00
Replacement for proximity card for June 08 RM 70.00
Additional lift access card RM 180.00
Interest Received from saving account RM 914.57
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Total: RM 6,804.57
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The expenses for the month of June were as follows:-
Bank Charges RM 7.50
Contract wages for security for June 08 RM 14,568.75
Electricity RM 9,319.05
EPF RM 228.00
Astro bill RM 240.00
Printing & stationery RM 295.30
Postage RM 32.00
Salaries RM 3,800.00
Cleaning of Building RM 9,000.00
Service & maintenance of common area RM 348.00
Service & maintenance of computer software RM 1,267.00
Service & maintenance of electrical RM 283.00
Service & maintenance of swimming pool RM 4,670.00
Service & maintenance of lift RM 3,380.00
SOCSO RM 46.20
Telephone charges RM 162.45
Water bills for June 08 RM 1,050.92
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Total: RM 48,698.17
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Other Matters
1. Council member informed all present that the swimming pool lights are in bad condition. It is agreed that we should change the lights to energy saving lights so that we can cut down the consumption of electricity. At the same time, Prestige Pools has agreed that we pay them by monthly installments of RM650.00 each.

2. So far three complaints were received from the residents. Unit owner 108-15-3A complained on water seepage from the external wall into her master bedroom. As the cost will be higher when repair only one unit at a time, all present have agreed that a notice to be put up to inform all the owners who face the same problem to inform the admin. office. We shall get the contractor to quote for the repair work.

The second complaint came from a lady that a Chinese stranger (a man) tried to open her front steel door. When approached by her neighbour, the men replied that he was asked to repair the lock. With this incident, all present agreed that residents should play their role by picking up their guests at the entrance. All the guests coming into the condominium should register at the guard house.

PPVE admin officer informed all present that the roof top of Block B was leaking badly and it was agreed that we should repair immediately as water had seeped through the slabs into the units at the top floor.


3. Council member was requested to come up with the Tenancy Agreement to be signed between PPVE and the tenants of the unshaded parking lots.
The Resolution for Bank Guarantee for TNB for RM 60,000.00 will be discussed during the next meeting.

4. All agreed for the purchase of 2 sets of Polycarbonate Awning Flexible Type at RM800.00 per set from Teik Ping Foundry to be fixed at the barrier gates to protect the residents who are driving in and out during the rainy seasons.


The next meeting date will be at 3.00 p.m. on 3rd August, 2008 at the MC meeting room.


The 19th MC meeting was adjourned at 5.45 p.m.with a vote of thanks to the chair.



Dated this 20th July 2008


By order of PERBADANAN PENGURUSAN VILLA EMAS