Wednesday, September 10, 2008

Minutes of the 22nd PPVE Meeting

Minutes of the 22nd PPVE Meeting held on Sunday, 24th Aug 2008 at the MC Meeting Room at 3:00 p.m.

Present:-
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member
Ms. Lim Chooi Pei - Council Member
Ms. May Lim Siew Seng - Council Member

Observers:-
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Ms. Grace - Staff
Ms. Chia - Staff (Minutes recorder)

Absent with apologies:
Ms. Tan Swee Khim - Council Member

Absent without apologies:
Mr. Sam Teoh Seng Hoe - Council Member


1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by council member.

There were 4 topics in the Agenda
a) To call an EGM : Date: 7th September, 2008
Time:- 3.00 p.m.
Venue: Multi Purpose Hall

b) Information to resident:
TNB deposit - update of sinking fund as FD/BG
Strata Title-Update Strata Titles Roll
To create additional car park

c) Deactivate Proximity card of Defaulters

d) Other matters

Before discussing on the Agenda, Sgt Johari and Corporal Nadzri informed all present that everyone has the right to lodge police report. Sgt Johari praised the council members fortheir voluntary services to the Villa Emas residents. He assured all present that his patrol car will visit the place whenever they can. At the same time, he advised all present not to
park in the middle of the main road. He also highlighted that we should write officially to the YB to covert the present compound into car park. He requested for the particulars of all residents and their vehicle registration numbers so that police can update their particulars in the website. There were 11 units hard cores out of the 488 units resident here. Any enquiries should call Sgt Johari at 019-4480656 , Corporal Nadzri at 019-4419019 and Bilik Gerakan Polis 04-8664122 (24 hrs)
It was suggested that we should trim the trees and fence up the compound beside the existing Visitors' Carpark so that other hawkers will not start business in the compound and it can be utilized for creating additional parking lots later on. Mr. Rajendren was requested to write to YB for PPVE to utilize the compound for carpark.

It was highlighted that there were 125 units owners have applied their strata tiltles during the first EGM. At the same time it was agreed that all those who have applied for their strata title after the 1st EGM can attend the coming EGM on 7th September 2008 . Notices should be out by 1st September, 2008 to inform only unit owners who have obtained Strata Titles to attend the EGM and to submit photostat copy of strata title for updating Strata Titles Roll. The others will be observers.
There were some comments in our blog and few complaints from the resident for water seepage and parking lot numbers do not tally with their carpark accessory parcel numbers.

These matters will be further discussed in the next meeting.

The 22nd MC Meeting was adjourned at 5.15 p.m. with a vote of thanks to the chair.

The next EGM meeting date will be at 3.00 p.m. on 7th September, 2008 at the Multi Purpose
Hall.




Dated this 24th August, 2008

By order of PERBADANAN PENGURUSAN VILLA EMAS

Minutes of the 21st PPVE Meeting

Minutes of the 21st PPVE Meeting held on Sunday, 17th Aug 2008 at the MC Meeting Room at 3:00 p.m.

Present :
Mr. Gary Teh Tuan Hock - Chairman
Mr. S. Rajendren - Council Member
Mr. Chong Mun Choon - Council Member
Mr. Tan Chuan Hock - Council Member
Mr. Gui Soon Hwa - Council Member

Observers :
Mr. Danny Yew - Resident
Mr. Tan Teng Kar - Resident
Mr. Tan Eng Hoe - Resident
Mr. Phoon Chek Wei - Resident
Ms. Grace Fong - Staff
Ms. Chia - Staff (minutes recorder)

Absent with apologies :
Ms. Tan Swee Khim - Council Member
Ms. May Lim Siew Seng - Council Member
Ms. Lim Chooi Pei - Council Member

Absent without apologies :
Mr. Sam Teoh Seng Hoe - Council Member

The meeting was called to order at 3:00 p.m. by the Chairman.

1. The Chairman thanked all present for attending the meeting. The minutes of the last meeting was confirmed and proposed by council member.

There were 3 topics in the Agenda viz :
a) Lift Beautification – Supplier and cost
b) Resolution for Bank Guarantee
c) Other Matters:
- Barrier Broken
- Card Stickers
- Swing
- Gym
d) Next Meeting Date

Before discussing on the agenda, Conquest Fire Engineering Sdn Bhd informed all present that his maintenance’s scope of work covers service and test run of wet riser system and CO2 system at Block 104 and the monthly charge is RM150. All the fire extinguishers are due for service and they have to send them to Bomba for inspection for renewal of licence at RM30 each. For recording purposes, he was asked to submit a plan from the Bomba and a copy of the Public Liability Insurance Policy.

a) Lift Beautification- Supplier & Cost
The supplier informed all present that the price for stainless steel lift is RM12,000.00 each. To fix with formaica, he has to fix a wooden panel with 19mm plywood and then gum with a layer of formaica on top of the panel. This will cost RM4,000 per lift. It was suggested that he has to come back with another quotation for cost for spraying the lift with cheap paint and expensive paint.


b) Resolution for Bank Guarantee
The resolution for bank guarantee for Tenanga Nasional Berhad has been prepared. At the same time all present agreed that we should transfer the sinking fund of RM976,000 to fixed deposit. Then part of the sinking fund for RM60,000 can be pledged as collateral security deposit for TNB. Adnmin officer was asked to prepare for the resolution for transferring the fund from savings to fixed deposit.

c) Other matter matters:
1. Barrier Broken
The relative of Blk 108-12-01 Mdm Tay Lay Keow has accidentally knocked on the barrier gate. She has agreed to contact Mr. Ooi Eng Hoe for the repair work. The cost for repair is estimated at RM250.00

2. Card Stickers
Council member showed all present the design for the card stickers. All present agreed that he could order the stickers. The cost for the stickers is RM 0.37 each and he has to order 2,000 pcs. for proximity cards and 2,000 pcs. for lift access cards. All present agreed that we shall charge the unit owners at RM1.00 per sticker when they send their cards for verification.

3. Swings for Children’s Playground
The Olympic Sports & Fitness Sdn Bhd has sent in their quotation for children’s playground as follows:-
• 2 seater Swing (PCBF 190) RM 2760.00
• 4 seater Swing (PCBF 191) RM 4600.00
• 2 seater Seasaw (PCBF328) RM 2070.00
• 1 Spring rider (PCBF187) RM 1265,00
• 1 Children seasaw (PCSE 22) RM 2865.00
• The standard installation is RM150.00 per unit. It was suggested that we should get some other quotation as the prices quoted were too high. At the same time it was agreed that we should set a budget of RM5,000 for the swings.

4. Council member suggested that the guards should wear name tags. It was agreed that they should be given official guidelines for their duties. Their supervisors are requested to attend our meeting in order that they are aware of the owners’ complaints and the procedure for using the facilities.

5. Council member has informed all present that one of the residents has offered to sponsor the paint for painting the steel bars at the children’s playground. It was suggested that Por Engineering to quote for workmanship for the painting.

6. It was noted that there is short of 1 cable for the TV for the guardhouse and all present agreed that we should install the cable. The cost is RM1,640 quoted by Unixpower M. E. Engineering.

7. It was suggested that the bags of stone and sand at the entrance of the garbage chute should be removed by lorry which will cost RM 50 per trip. Council member to arrange for the lorry. All agreed that in future other contractors will not be allowed to dispose their renovation garbage there.

8. Regarding the long overdue service charge defaulters, it was suggested that we should send them legal letters and deactivate their cards.

9. The long overdue defaulters are as follows:-
There were 3 applicants for proximity card and two were approved and one was rejected. The two approved applications were as follows:-
• Unit 108-07-11 Mr Tan Chuan Aun
• Unit 104-07-09 Md Rosli Md Sharif
• The rejected application from Mr. Lim Ghee Hooi of Unit 106-08-3A who has owed his parking rental since 08-05-2005 and he has yet to pay for his maintenance fees for July 08 and Sept 08. It was agreed that he has to pay his outstanding carpark rental before his proximity card can be approved.
• All present agreed that the hard core defaulters for long overdue account should be given legal letters. The names were as follows:-
• Unit No Name Amount
• 104-06-11.... Peh Chaw Leong............ RM 4,196.37
• 104-09-08.... Ang Chuan Hong............ RM 2,466.21
• 104-12B-3A... Tan Theng Ong............. RM 2,466.21
• 106-03-05.... Heap Wei Soon............. RM 1,058.80
• 106-3A-03.... Rabiya Binti Abd Kaidr.... RM 1,738.92
• 106-06-02.... Wong Yei Kwong............ RM 1,919.50
• 106-06-03.... Teoh Teik Seng............ RM 4,522.04
• 106-15-02.... Low Kum Yoke.............. RM 2,728.02
• 108-01-01.... Choong Kok Thong.......... RM 1,067.99
• 108-09-11.... Lam Kah Wing.............. RM 8,338.33
• 108-10-10.... Low Phoi San.............. RM 3,790.14
• 108-15-10.... Khor Tatt Ai.............. RM 3,649.71
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• Total: ................................. RM37,942.24
======================================================

10. Status of Auditors
The auditor, Ahmad Abdullah & Goh ,has quoted that their scope of work for reviewing the audited accounts from 1998 to 31st May 2008 will be determined by time cost butl not exceeding RM18,000.00. All present agreed that they must prepare an investigation report so that we can file action against Techware. At the same time, they have to assist PPVE on the correspondence for request of documents for the investigation during the course of their assignments.

11. So far we have received numerous complaints for water seepage from external walls into the units and parking lot numbers different from those specified in the Strata Title. Ii was agreed that we will sort out these issues after the dead line.

12. Brenda and Elaine will be in charge of the coming Lantern Festival on 14-09-2008 and they have to work out the Agenda and submit to the Council Members. It was suggested that only halal food will be served.

The next meeting date will be at 3.00 p.m. on 7th September, 2008 at the MC meeting room.


The 21sth MC meeting was adjourned at 5.40 p.m. with a vote of thanks to the chair.




Dated this 17th August, 2008



By order of PERBADANAN PENGURUSAN VILLA EMAS

Wednesday, September 3, 2008

Lantern Festival - 13th September 2008 7:30pm



Please note that 'pot luck' food must be halal. Thanks.